[council] GNSO Council meeting Agenda 24 February 2011

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Agenda for GNSO Council Meeting 24 February 2011.
http://gnso.icann.org/meetings/agenda-council-24feb11-en.htm


Please consult the Wiki page for the latest updates:
Wiki link:
https://st.icann.org/gnso-council/index.cgi?proposed_agenda_24_february_2011

This agenda was established according to the GNSO Council Operating Procedures 
approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 15:00 UTC

Coordinated Universal Time:15:00 UTC - see below for local times
(07:00 Los Angeles, 10:00 Washington DC, 15:00 London, 16:00 Brussels,

Friday 25 February
00:00 Tokyo; 02:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

• Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
Councilors regarding “any direct or indirect interests that may affect a 
Relevant Party’s judgment on an issue that is under review, consideration, or 
discussion” in this meeting.
Here is the definition provided in the procedures:

“Disclosure of Interest: Relevant to a specific issue at a specific time. A 
written statement made by a Relevant Party of direct and indirect interests 
that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
non-tangible benefit such as publicity, political or academic visibility) and 
may affect, or be perceived to affect, the Relevant Party's judgment on a 
specific issue.”

The main issues for this meeting are:

 *   GNSO Project Decision Making
 *   GNSO Improvements
 *   Registration Abuse Policies
 *   DNS Security and Stability
 *   Whois
 *   Cross Community Working Groups
 *   New gTLD Applicant Guidebook

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
• 3 February 2011 Council minutes – Approved on 22 February 2011.

Item 2: Pending Projects – Inter-Registrar Transfer Policy Part B PDP Working 
Group (IRTP Part B) (15 minutes)

Update on Working Group's progress. Working Group (WG) was started on April 16, 
2009. WG is chaired by Michele Neylon.
Refer to GNSO Pending Projects list 
http://gnso.icann.org/meetings/pending-projects-list.pdf.

2.1: Update on WG – Michele Neylon, WG Chair.

2.2: Discussion

2.3: Next steps

Item 3: Operations Steering Committee (OSC) (20 Minutes)

3.1 Approval of amended Council procedures - 5.10 statements of interest

 *   Refer to motion
https://st.icann.org/gnso-council/index.cgi?24_february_motions (motion 1)
 *   Discussion
 *   Vote

3.2 Updating OSC Recommendation for Proxies in the GNSO Operating Procedures

 *   Bill Drake has volunteered to lead
 *   Update (Bill Drake)
 *   Discussion
 *   Next steps

3.3 Proposed GNSO Working Group Guidelines

 *   See resolution 13 Jan meeting
http://gnso.icann.org/resolutions/#201101
 *   See public comments received 
(http://forum.icann.org/lists/gnso-wg-guidelines/) as well as summary & 
analysis provided by staff
 *   Discuss next steps - in light of comments received, should GNSO Working 
Guidelines be adopted or are further modifications required? If further 
modifications are required, should these be made by the GNSO Council, or should 
the comments be referred back to the PPSC for consideration?

Item 4 : Cartagena Board Resolution on Consumer Choice, Competition and 
Innovation (10 minutes)

Refer to Board resolution:
http://www.icann.org/en/minutes/resolutions-10dec10-en.htm#6

Rosemary Sinclair has volunteered to lead.

4.1 Update from Rosemary Sinclair

4.2 Discussion

4.3 Next steps?

Item 5: WHOIS studies (20 minutes)

A new WHOIS studies report has been posted <insert link>.
This includes the staff analysis on the last of the 4 WHOIS studies that the 
Council asked staff to scope for cost and feasibility (this is the study on 
"Privacy and Proxy Relay and Reveal").

The Council must now decide which of the remaining 3 studies (Registrant 
Identification, Proxy and Privacy "abuse" and this Relay and Reveal study) 
staff should initiate.

5.1 Update on WHOIS studies (Liz Gasster)

5.2 Discussion

Item 6: Joint DNS security and stability analysis working group (DSSA-WG) (10 
minutes)

At their meetings during the ICANN Brussels meeting ALAC, the ccNSO, the GNSO, 
the GAC and the NRO acknowledged the need for a better understanding of the 
security and stability of the global DNS. To this end these SOs and ACs agreed 
to establish a joint DNS Security and Stability Working Group (DSSA-WG).

Refer to DSSA-WG draft charter
http://www.ccnso.icann.org/workinggroups/dssa-draft-charter-12nov10-en.pdf

Current GNSO volunteers:
• Zahid Jamil (CBUC)
• Scott McCormick (CBUC)
• Mikey O'Connor (CBUC)
• George Asare-Sakyi (NCSG)
• Rafik Dammak (NCSG)
• Matt Serlin - (MarkMonitor, RrSG))
• Rick Wilhelm (Networksolutions RrSG)
• Greg Aaron (Afilias, RySG)
• Keith Drazek (Verisign, RySG)

6.1 Update from WG (Julie Hedlund)

6.2 Discussion

6.3 Selection of GNSO co-chair for the WG.

Item 7: Discussion on Community Working Groups (15 minutes)

Several Community Working Groups (CWG) have been started recently. How should 
the GNSO approach such groups?
Current CWG in which the GNSO is involved are:

7.1 Discussion.

Item 8: Follow-up on RAP recommendations (10 minutes)

Refer to motion passed during 3 February 
meeting<http://gnso.icann.org/resolutions/#201102>
http://gnso.icann.org/resolutions/#201102

More specifically, Resolve clause 1:
RESOLVED #1, the GNSO Council instructs ICANN Policy Staff to forward the two 
issues identified by the RAP IDT as having low resource 
requirements, WHOIS 
Access recommendation #2 and Fake Renewal Notices recommendation #1, to ICANN 
Compliance Staff for resolution. ICANN
 Compliance Staff is requested to 
provide the GNSO Council with its feedback on the two recommendations and 
proposed implementation in a timely manner.

8.1 Feedback from ICANN Compliance Staff.

8.2 Discussion

RESOLVED #2, the GNSO Council requests an Issues Report on the current state of 
the UDRP.

8.3 Staff update, expected delivery date for Issues Report (XXX).

RESOLVED #3, the GNSO Council requests a discussion paper on the creation of 
non-binding best practices to help registrars and registries address the 
abusive registrations of domain names in accordance with the Registration Abuse 
Policies Working Group Final Report.

8.4 Staff update, expected delivery date for Discussion Paper (XXX)

Item 9: Any Other Business (10 Minutes)

9.1 Update from Staff on goals, expected outcomes and organization of GAC/Board 
February meeting in Brussels (Staff).

9.2 Status of San Francisco planning (Olga Cavalli).

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
----------------------------------------------------------------------------
Local time between October and March, Winter in the NORTHERN hemisphere
----------------------------------------------------------------------------
Reference (Coordinated Universal Time) UTC 15:00
----------------------------------------------------------------------------
California, USA (PDT) UTC-8+0DST 07:00
Cedar Rapids, USA (CDT) UTC-6+0DST 09:00
New York/Washington DC, USA (EDT) UTC-5+0DST 10:00
Buenos Aires, Argentina UTC-3+0DST 12:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
London, United Kingdom (BST) UTC+0DST 15:00
Darmstadt, Germany (CET) UTC+1+0DST 16:00
Paris, France (CET) UTC+1+0DST 16:00
Moscow, Russian Federation UTC+3+0DST 18:00
Karachi, Pakistan UTC+5+0DST 20:00
Beijing, China UTC+8+0DST 23:00
Tokyo, Japan UTC+9+0DST 00:00 next day
Melbourne,/Sydney Australia (EDT) UTC+10+1DST 02:00 next day
----------------------------------------------------------------------------
The DST starts/ends on last Sunday of March 2011, 2:00 or 3:00 local time (with 
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com

Please let me know if you have any questions.


Thank you.

Kind regards,

Glen





Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org