[council] Proposed Agenda for GNSO Council Meeting 3 February 2011.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Proposed Agenda for GNSO Council Meeting 3 February 2011.
http://gnso.icann.org/meetings/agenda-council-03feb11-en.htm

(Wiki agenda will have latest updates)

https://st.icann.org/gnso-council/index.cgi?proposed_agenda_3_february_2011

This agenda was established according to the GNSO Council Operating Procedures 
approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 11:00 UTC

Coordinated Universal Time:11:00 UTC - see below for local times
(03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 
Melbourne )

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

* Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
Councilors regarding "any direct or indirect interests that may affect a 
Relevant Party's judgment on an issue that is under review, consideration, or 
discussion" in this meeting.
Here is the definition provided in the procedures:

"Disclosure of Interest: Relevant to a specific issue at a specific time. A 
written statement made by a Relevant Party of direct and indirect interests 
that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
non-tangible benefit such as publicity, political or academic visibility) and 
may affect, or be perceived to affect, the Relevant Party's judgment on a 
specific issue."

The main issues for this meeting are:

 *   GNSO Project Decision Making
 *   Registration Abuse Policies
 *   Post Expiration Domain Name Recovery
 *   New gTLD Applicant Guidebook

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
* 13 January 2011 Draft Council minutes - 
<http://gnso.icann.org/mailing-lists/archives/council/msg10512.html> Scheduled 
for approval on 31 January 2011.
http://gnso.icann.org/mailing-lists/archives/council/msg10512.html


Item 2: Pending Projects - Post-Expiration Domain Name Recovery (PEDNR) (15 
minutes)

Update on Working Group's progess. Working Group (WG) was started on November 
20, 2008. WG is chaired by Alan Greenberg. Refer to GNSO Pending Projects list 
http://gnso.icann.org/meetings/pending-projects-list.pdf.

2.1: Update on WG - Alan Greenberg, WG Chair.

2.2: Discussion

2.3: Next steps

Item 3: Joint Applicant Support Working Group (20 minutes)

Refer to motion passed in previous meeting 
<http://gnso.icann.org/resolutions/#201101%20>
http://gnso.icann.org/resolutions/#201101

Refer to action item from previous meeting:
"Discuss the way forward given there are now two different charters for the JAS 
working group, one approved by the ALAC and one approved by the GNSO Council."

3.1: Would ALAC be open to accepting the charter as amended by the GNSO? Report 
from ALAC Liaison - Alan Greenberg

3.2: Discussion

3.3: Next steps

Item 4: Cartagena Board Resolution on Consumer Choice, Competition and 
Innovation (15 minutes)

Refer to Board resolution: 
<http://www.icann.org/en/minutes/resolutions-10dec10-en.htm#6>
http://www.icann.org/en/minutes/resolutions-10dec10-en.htm#6

Refer to action item from previous meeting: The Council agreed that Rosemary 
Sinclair would liaise with Bruce Tonkin and then the Council would consider 
whether it should send a letter to the Board saying the GNSO does not have the 
resources to undertake this work.

4.1 Update from Rosemary Sinclair

4.2 Discussion

4.3 Next steps?

Item 5: Recommendations re. Registration Abuse Policy (RAP) (20 minutes)

Refer to letter from RAP 
team<http://gnso.icann.org/correspondence/rap-idt-to-gnso-council-15nov10-en.pdf>
http://gnso.icann.org/correspondence/rap-idt-to-gnso-council-15nov10-en.pdf

Refer to motion in response to the Registration Abuse Policies Working Group 
(RAP WG) final report, deferred from previous meeting.(motion 1)
https://st.icann.org/gnso-council/index.cgi?3_february_motions

5.1 Discussion

5.2 Vote (Create an Issues Report: requires an affirmative vote of more than 
25% vote of each House or majority of one House)

Item 6: Status of Stakeholder Group and Constituency statements on 
Recommendation 6 (10 minutes)

Refer to action item from previous meeting: Compile the 
constituency/stakeholder group comments and submit to the Board.

6.1 Update on Rec6 CWG (Margie Milam)

6.2 Discussion and feedback from Stakeholder Groups and constituencies

6.3 Confirmation of compilation of constituency/stakeholder group comments and 
submission to the Board (Margie Milam)

Item 7: Operations Steering Committee (OSC) and Policy Process Steering 
Committee (PPSC) and new Standing Committee (20 Minutes)

Refer to motion passed in Cartagena meeting
(Motion 6 Motion to extend the Policy Process Steering Committee (PPSC) and the 
Operations Steering Committee (OSC)charters).
http://gnso.icann.org/resolutions#201012

Especially resolve clauses.
RESOLVED, The Council extends the terms of the Operations Steering Committee 
and the Policy Process Steering Committee and their respective work teams as 
necessary through the ICANN public meeting in June 2011.

RESOLVED, the Council acknowledges and thanks the OSC, the PPSC and the five 
community work teams for their hard work; and directs each steering committee 
and applicable work team chair to identify for the Council any remaining 
targets and benchmarks for their respective work by no later than 19 January 
2011, including expected deadlines for final delivery.

RESOLVED FURTHER, a drafting team shall be established no later than 19 January 
2011, to draft a charter for a Standing Committee to track and coordinate 
implementation of those OSC, PPSC and work team recommendations already 
approved by the Council and adopted, as recommended by the Communications and 
Coordination Work Team in its final report of 9 April 2010

7.1 Establish Drafting Team (DT) for new Standing Committee

* Volunteers?

Avri Doria (NCSG)
Mary Wong (NCSG)
Wolf-Ulrich Knoben (ISPCP)
Others?


* DT Chair?


7.2 Update on OSC work - Philip Sheppard, OSC Chair

7.3 Update on PPSC work - Jeff Neuman, PPSC Chair

7.4 Discussion

7.5 Next steps?

7.6 Updating OSC Recommendation for Proxies in the GNSO Operating Procedures

* Bill Drake has volunteered to lead
* Update
* Next steps


Item 8: Any Other Business (10 Minutes)

8.1 Update from Staff on goals, expected outcomes and organization of GAC/Board 
February meeting in Brussels (Staff).
8.2 Status of San Francisco planning (Olga Cavalli).
8.3 CSG vice chair election results (Olga Cavalli)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House ("GNSO Supermajority");
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
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Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org