[council] Updated GNSO Council Agenda for 28 October 2010 at 20 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Please find the updated GNSO Council Agenda for 28 October 2010 at 20 UTC.

http://gnso.icann.org/meetings/agenda-council-28oct10-en.htm
https://st.icann.org/gnso-council/index.cgi?proposed_agenda_28_october_2010

The updates items are :

Item 3: Election of Council Chair & Vice Chairs (15 minutes)

Item 4: Whois Studies (15 minutes)

Item 7: Planning for Cartagena Meetings (15 minutes)

7.1 Overview of plans/schedule (Stéphane Van Gelder, Glen de Saint Géry)
http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf

Item 9: Other Business (5 Minutes)

9.1 Final Report on Proposals for Improvements to the Registrar Accreditation 
Agreement 
<http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf>

http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf

Agenda for GNSO Council Meeting 28 October 2010.

This agenda was established according to the GNSO Council Operating Procedures 
approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 20:00 UTC

See the following and http://www.timeanddate.com/ for other times:

13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 CET; 
24:00 Moscow

Friday, 29 October
01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 07:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (15 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

* Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
Councilors regarding "any direct or indirect interests that may affect a 
Relevant Party's judgment on an issue that is under review, consideration, or 
discussion" in this meeting.
Here is the definition provided in the procedures:

"Disclosure of Interest: Relevant to a specific issue at a specific time. A 
written statement made by a Relevant Party of direct and indirect interests 
that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
non-tangible benefit such as publicity, political or academic visibility) and 
may affect, or be perceived to affect, the Relevant Party's judgment on a 
specific issue."

The main issues for this meeting are

 *   GNSO Prioritization
 *   Election Procedures for Council Chair & Vice Chairs
 *   Whois Studies
 *   Voting Procedures when Councilors are absent &/or must abstain
 *   Disclosure of Interest Procedures

1.2 Update any statements of interest

Note that revised SoI"s were received from:

 *   Terry Davis<http://gnso.icann.org/council/soi/davis-soi-19oct10-en.htm>
 *   David Taylor<http://gnso.icann.org/council/soi/taylor-soi-21oct10.htm>

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
* 7 October 2010 meeting minutes 
<http://gnso.icann.org/mailing-lists/archives/council/msg09798.html%20%20> - 
Scheduled for approval on 28 October 2010.

Item 2: GNSO Project Prioritization (20 minutes)

2.1 Refer to posted project 
ratings<http://gnso.icann.org/correspondence/new-gtld-applicant-support-draft-recommendations-summary-07oct10-en.pdf%20>:
http://gnso.icann.org/drafts/draft-work-prioritization-project-list-value-ratings-23jun10-en.pdf

2.2 Key points made in the 15 July Council meeting (from meeting minutes):

* ". . . not a useful exercise, not much was learnt, should not proceed further 
with the prioritization exercise."
* ". . . spending more time on the exercise will not accomplish useful results."
* "It was a difficult exercise, policy matters were not prioritized and the 
core issue, management of the workload, still has not been resolved."
* "The exercise was intended as a first step and not intended to solve the 
workload management; other steps are needed. The exercise contributed an 
important degree of common awareness and dissent to the group."
* "The prioritization process could be improved with further input from the 
Councilors and stakeholder groups."
* "The exercise is important and informative from a staff perspective and the 
Council needs to look at a two-step process going forward: step one - form a 
small team to improve the process used to date drawing on input received; step 
two - develop a process to manage the workload with input from staff of the 
resources being used to support each of the working groups, which will reflect 
both staff and community efforts."
* "Support was expressed for continuing the prioritization work, but linking it 
to the overall ICANN Staff and Community workload and to the Budget process."
* "The question of available resources should be looked at in context. The 
Vertical Integration working group as an example of one that would not normally 
have commenced with all the work before Council, yet it did and the community 
resources were available."
* "Some believe that work should be prioritized but the methodology chosen is 
not the most appropriate or efficient."

2.3 Next Steps

* Staff Utilization Analysis (Liz Gasster)
Refer to:

http://gnso.icann.org/correspondence/gnso-council-resource-management-policy-staff-utilization-28sep10-en.pdf

* Results of Adobe Connect Poll regarding possible next steps:

o Option 1: Spend no more time on prioritization - 5 votes (33%)
o Option 2: Develop a plan for using the results to manage the workload in the 
near term - 2 votes (13%)
o Option 3: Form a drafting team with the task of developing a new process - 0 
votes (0%)
o Option 4: Form a drafting team with the task of improving the process - 1 
vote (7%)
o Option 5: Other? (including combinations of options 2, 3, and or 4) - 7 votes 
(47%)

* Discussion?
* Action Items

Item 3: Election of Council Chair & Vice Chairs (15 minutes)

Refer to proposed procedures:
http://gnso.icann.org/elections/draft-election-procedures-2010.htm

3.1 Brief overview of procedures (Chuck Gomes)

3.2 Discussion

3.3 Edits?

3.4 Any objections to using the procedures for this election cycle?

3.5 Should we consider referring the election procedures to the OSC & GCOT for 
further review with the goal of starting the chair election process earlier to 
increase the chances of the chair being elected before the vice chairs?

Item 4: Whois Studies (15 minutes)

4.1 Status Report and presentation on Whois Studies (Liz Gasster)
http://gnso.icann.org/correspondence/presentation-whois-studies-oct10-en.pdf

* Refer to redline version of Proxy/Privacy Reveal study (Study 4) RFP at
http://www.icann.org/en/announcements/announcement-29sep10-en.htm

4.2 Staff analysis of Study #3 -- WHOIS Privacy and Proxy Abuse (Liz Gasster)

http://gnso.icann.org/issues/whois/gnso-whois-pp-abuse-studies-report-05oct10-en.pdf

4.3 Discussion

4.4 Next steps?

Item 5: Voting Procedures when Councilors are absent &/or must abstain (25 
minutes)

5.1 Overview (Ken Bour, Staff; Ray Fassett, GNSO Council Operations Work Team 
(GCOT) Chair)

5.2 Discussion

5.3 Report from Operations Steering Committee/ GNSO Council Operations Work 
Team (OSC/GCOT) (Philip Sheppard, OSC Chair; Ray Fassett)

5.4 Next steps?

Item 6: Disclosure of Interest Procedures (15 minutes)

6.1 Report from OSC/GCOT (Philip Sheppard, Ray Fassett)

6.2 Discussion

6.3 Next steps?

Item 7: Planning for Cartagena Meetings (15 minutes)

7.1 Overview of plans/schedule (Stéphane Van Gelder, Glen de Saint Géry)
http://gnso.icann.org/meetings/gnso-draft-agenda-cartagena-26oct10-en.pdf

7.2 Next steps?

Item 8: Status of Continued Action Items (10 Minutes)

8.1 Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes)

8.2 Standing committee to monitor GNSO Improvements implementation (Glen de 
Saint Géry)

* Volunteers to date: Wolf-Ulrich Knoben (ISCPC), Tatyana Khramtsova (RrSG), 
Ray Fassett (RySG), Avri Doria (NCSG), Rudi Vansnick (NCSG), Philip Sheppard 
(CBUC)
* Feedback from Steering Committees (Rob Hoggarth)
* Question raised regarding GNSO Operating Procedures: Should the concerns 
about the newly approved disclosure of interest requirements be dealt with by 
the OSC & GCOT or by the standing committee?
* Next steps? Charter?

8.3 Progress of House/SG Elections

* Councilors
* Chair & Vice Chair Nominations
* NCA Assignments

Item 9: Other Business (5 Minutes)

9.1 Final Report on Proposals for Improvements to the Registrar Accreditation 
Agreement 
<http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf>

http://gnso.icann.org/issues/raa/raa-improvements-proposal-final-report-18oct01-en.pdf

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House ("GNSO Supermajority");
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
________________________________________
Local time between March and October, Summer in the NORTHERN hemisphere
________________________________________
Reference (Coordinated Universal Time) 20:00UTC
________________________________________
California, USA (PST) UTC-8+1DST 13:00
Cedar Rapids, USA (CDT) UTC-6+1DST 15:00
New York/Washington DC, USA (EDT) UTC-5+1DST 16:00
Buenos Aires, Argentina UTC-3+0DST 17:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00
Dublin, Ireland (GMT) UTC+0DST 21:00
Darmstadt, Germany (CET) UTC+1+1DST 22:00
Paris, France (CET) UTC+1+1DST 22:00
Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day
Karachi, Pakistan UTC+5+0DST 01:00 next day
Hong Kong, China UTC+8+0DST 04:00 next day
Tokyo, Japan UTC+9+0DST 05:00 next day
Melbourne/Sydney Australia (EDT) UTC+10+1DST 07:00 next day
________________________________________
The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time 
(with exceptions)

Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org