RE: [council] Gala tickets and volunteers...

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

I wonder if there might be a way to accommodate Tim's and Mary's suggestions.  
What if invitations were reserved up front for all GNSO members who are active 
volunteers in the GNSO (i.e., WG members, Councilors, SG/Constituency chairs).  
We would need to find out who of those volunteers are planning to be in 
attendance and want to attend the GALA; once that was done, Secretariat Staff 
could pick up those invitations arrange for pick up as feasible.

 

Chuck

 

From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
Behalf Of Stéphane Van Gelder
Sent: Wednesday, June 23, 2010 3:06 AM
To: Olga Cavalli
Cc: HughesDeb@xxxxxxxxxxxxxxxx; MWong@xxxxxxxxxxxxx; council@xxxxxxxxxxxxxx
Subject: Re: [council] Gala tickets and volunteers...

 

Sorry to wade in, but I find this thread surreal.

 

So should it be a rule at ICANN meetings that even if there are 2,000 or more 
attendees, as we are told is the case here, the organizers MUST find suitable 
space for them? So does that mean they have to rent a stadium or something if 
ICANN meetings continue to grow in popularity and interest worldwide?

 

I understand and am sympathetic to Tim's desire to include everyone, but what 
if that's not physically possible? Should a venue be discounted because a 2,000 
person gala event cannot be organized there, either for budgetary or logistical 
reasons?

 

Stéphane Van Gelder
Directeur Général / General manager
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Twitter : stephvg

 

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Le 23 juin 2010 à 08:55, Olga Cavalli a écrit :





Hi,
I agree with Tim and Mary.
When meetings are organized, there should be a commitment made by organizers 
and local partners  to allow everyone in the ICANN community to participating 
in social events including the Gala dinner.
It is extremely disappointing to have difficulties in getting one of the 
invitations for those not part of a SO or AC, even when they volunteer time and 
effort in different working groups or are just part of the community attending 
the meeting.
As new rules are being established for ICANN meetings organization, I suggest 
that we address this comment to those in charge of preparing them.
Regards
Olga

2010/6/22 <HughesDeb@xxxxxxxxxxxxxxxx>

I strongly agree with Mary.

Debbie

Debra Y. Hughes l Senior Counsel 
American Red Cross 

Office of the General Counsel  
2025 E Street, NW 
Washington, D.C. 20006 
Phone: (202) 303-5356 
Fax: (202) 303-0143 
HughesDeb@xxxxxxxxxxxxxxxx <mailto:HughesDeb@xxxxxxxxxxxxxxxx>  

________________________________

From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
Behalf Of Mary Wong
Sent: Tuesday, June 22, 2010 10:34 AM
To: GNSO Council
Subject: Re: [council] Gala tickets and volunteers...

 

I agree with Tim that it seems to defeat the purpose if the most active 
volunteers at ICANN don't get an equal chance to attend the main event.

 

More broadly, I find it troubling that these events are listed as "networking 
events" on the schedule, but occasionally (usually at meetings where there are 
very many attendees, e.g. Paris and now Brussels) an "ordinary" member of the 
community (e.g. not a Board or Council member) is told, after traveling to the 
meeting and after he/she has been asked to name his/her hotel for transport to 
the gala, that he/she needs a ticket on a "first come first served" basis (BTW 
the meeting website merely hints vaguely at this, saying that "Invitations will 
be available ... starting on Tuesday etc.") 

 

I appreciate that this kind of decision is made by the host/sponsor for 
logistical reasons, and not ICANN, but to me it could - and probably will - be 
taken as a poor reflection of ICANN (especially when so much volunteer time is 
being asked of the community). I also appreciate that as a Council member I get 
a ticket and in advance (thank you Glen!!!!) but if I were a non-Council but 
active WG member, I might be troubled by that too.

 

It seems to me that if the host/sponsor cannot hold a splashy event that can 
accommodate as many members of the community as wish to attend (some of whom 
may be here for the first time or who may be funding themselves), then either 
hold a less fancy/ambitious event so that more can attend, or don't hold one at 
all (or at least don't advertise it as a gala open to all).

 

All right, now someone tell me this is "outside the scope of Council" :)

 

Have a good day of meetings, everyone!

Mary

 

Mary W S Wong

Professor of Law & Chair, Graduate IP Programs

Franklin Pierce Law Center

Two White Street

Concord, NH 03301

USA

Email: mwong@xxxxxxxxxxxxx

Phone: 1-603-513-5143

Webpage: http://www.piercelaw.edu/marywong/index.php

Selected writings available on the Social Science Research Network (SSRN) at: 
http://ssrn.com/author=437584



>>> 

From: 

"Tim Ruiz" <tim@xxxxxxxxxxx>

To:

"GNSO Council " <council@xxxxxxxxxxxxxx>

Date: 

6/22/2010 3:00 AM

Subject: 

[council] Gala tickets and volunteers...

I learned this morning that the ATRT members do not get Gala tickets similar to 
the way the Council received them. It seems to me that if the primary social 
event at these meetings is going to have limited availability that active 
volunteers in current working groups, work teams, etc. of the ACs and SOs 
should have some preference.

 

I'm not sure if there is anything we can do about it at this point, but Glen, 
is there any way that at least the ATRT members can be sure to get tickets if 
any of them want them?  And going forward, this is something that should be 
given some thought. It may even serve as an incentive for participation in the 
work of the ACs and SOs.

 

Tim 

 


Pierce Law | University of New Hampshire - An Innovative Partnership 
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