RE: [council] FW: Doodle IDNG call

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

I forwarded this exchange to Ray Fassett, chair of the GNSO Ops WT in case they 
decide to include this topic in their work.

Chuck 

> -----Original Message-----
> From: Stéphane Van Gelder [mailto:stephane.vangelder@xxxxxxxxx] 
> Sent: Tuesday, May 05, 2009 4:44 AM
> To: Gomes, Chuck; Avri Doria; Council GNSO
> Subject: Re: [council] FW: Doodle IDNG call
> 
> Both of you make good points.
> 
> I understand the limitations of wishful thinking and the 
> difficulties involved in keeping meetings manageable in the 
> real world, however I also think that it's only by putting 
> these issues on the table in the hope of finding solutions to 
> them that we will be able to move forwards.
> 
> I think we have to split our meetings into two categories 
> (no, not open and community-based ;-) ). The Council meetings 
> are in my mind in a class of their own. They are by necessity 
> longer and have to be organised at set hours. These hours are 
> generally only convenient for US-based councillors, but 
> councillors from other regions may consider that their 
> responsibility as GNSO council members are to attend these 
> meetings even if they aren't always convenient (that's 
> certainly the way I look at it).
> 
> I think the discussions we are having here start with the 
> other meetings that we are involved in, be they WG or DT 
> meetings or others. I'm not sure these meetings need to run 
> over an hour systematically and need to be scheduled at 5am 
> or midnight. And we may find that the solutions we work on to 
> make these meetings more manageable will then also be 
> applicable to major meetings like the Council meetings.
> 
> So at this stage it may simply be a case of getting council members'
> thoughts on this through our mailing list. Several 
> suggestions have already been made, but I'm sure there are 
> many other ideas we could look at.
> 
> Perhaps we could start a WG on this topic, first meetings 
> scheduled for 3 to 7am next Wednesday everyone (a joke of course).
> 
> Stéphane
> 
> Le 04/05/09 21:02, « Gomes, Chuck » <cgomes@xxxxxxxxxxxx> a écrit :
> 
> > 
> > Good points Avri.  Please see my comments below.
> > 
> > Chuck
> > 
> >> -----Original Message-----
> >> From: owner-council@xxxxxxxxxxxxxx
> >> [mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Avri Doria
> >> Sent: Monday, May 04, 2009 2:41 PM
> >> To: Council GNSO
> >> Subject: Re: [council] FW: Doodle IDNG call
> >> 
> >> 
> >> On 4 May 2009, at 09:54, Gomes, Chuck wrote:
> >> 
> >>> We could add a 5th principle:  "where some participants
> >> have to suffer
> >>> unpleasant hours, we restrict meeting times to no more than
> >> one hour."
> >> 
> >> 
> >> Sometimes easier said then done.
> > 
> > Chuck: In fact, it is easier said than done most of the 
> time, but the 
> > principles at least give us some goals. Sometimes we can 
> achieve all 
> > the goals and sometimes we won't but some of the priniples are 
> > designed to deal with cases where we cannot meet all the 
> goals (e.g., 
> > alternating meeting times so that the same people are not always 
> > negatively impacted).
> > 
> >> 
> >> E.g.  I would very much like to have council meeting be an 
> hour long, 
> >> and if we could more the schedule out to once a month, even better.
> > 
> > Chuck: I don't think we are at a point where resticting Council 
> > meetings to an hour would work but meetings for other GNSO 
> groups can 
> > often do this.
> > 
> >> 
> >> But there is much to discuss, and people do not tend to carry on 
> >> discussions on the mailing list or any other medium.  Also 
> we often 
> >> have to approach topics more then once, because it takes a 
> while to 
> >> get all the constituency input.  So while I would like to schedule 
> >> meetings with fewer topics or fewer status updates, it has proven 
> >> difficult.
> >> (BTW I have thought of asking for all status to be written 
> >> beforehand, but we would still need time for questions, 
> and besides I 
> >> have often felt that the amount of required reading also 
> has limited 
> >> tolerance.)
> >> 
> >> One thing that I hope will help in time is if fewer 
> council members 
> >> need to be involved in the WG, and when have finished all of 
> >> restructuring/"improvement" work.  But to shorten 
> meetings, i firmly 
> >> believe we need to resolve more issues on line.
> >> 
> >> Also defining Ridiculous/unpleasant times may be more 
> difficult then 
> >> one may think.  Some council participants, e.g. have questioned 
> >> holding meeting during the evening hours when it is time 
> for dinner 
> >> and family, while for others those are the perfect hours.
> >> And given
> >> the world spread, how may times do you count that meet the 12-5am 
> >> barrier - i only see two.
> > 
> > Chuck: You are correct if we are talking about Council meetings for 
> > which we have the five time zones represented in your 
> attached World 
> > Meeting Planner Results.  In fact, I think there are none if we are 
> > talking about a 2-hour meeting.  But not all groups involve 
> all five 
> > time zones, so some may have more options.
> > 
> >> 
> >> a.
> >> 
> >> 
> > 
> 
> 
>