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Re: [council] Results of Travel Policy meeting and motion for 4 September
Apologies for the error.
and thanks for the correction.
a.
On 29 Aug 2008, at 14:43, Gomes, Chuck wrote:
Please note that Clarke Walton was shown as being with the RyC when he
is actually with the RrC (Registrars). I corrected it on the wiki.
Chuck
-----Original Message-----
From: owner-council@xxxxxxxxxxxxxx
[mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Avri Doria
Sent: Thursday, August 28, 2008 3:42 PM
To: Council GNSO
Subject: [council] Results of Travel Policy meeting and
motion for 4 September
Hi,
Following this morning's meeting, I have entered the text
below on the motions page. In it I note that the meeting
reached rough consensus on the proposal with one person dissenting.
The dissenting view involved a request that the NCUC be
notified that they should reconsider having only provided two
names for the list given the fact that not all candidates on
other constituency's lists were there because of need. Other
participants in the meeting countered that given the
requirement that a resolution needed to be submitted by end
of day 4 September, we should not reopen the process of
submitting names. The NCUC member attending the meeting
agreed that the process should not be reopened.
It should be noted that because the recommendation includes
recognition of the fact that two council members are Nomcom
members and that they would be traveling under the Nomcom
budget with supplemental support from the DNSO/GNSO fund, the
list only contains
12 instead of 13 names.
Other issues that were brought up in the discussion:
- That while it was reasonable to give each constituency one
travel slot, all other travel slots should depend upon need.
- the question of whether self declaration of need sufficient
or should need be demonstrated in some manner?
- that it should be possible to split one travel slot between
two travelers.
Other discussions involved the meaning of 'attending all SO session'
and whether it was ok for one participant to miss the first
day because of work obligations and travel time.
- Some argued that the meeting requirements should be defined
as only the week of formal meetings.
- There was one participant who stated that the support was
for full participation and that the money should only be used
on people who could attend all sessions.
- Several argued for flexibility
The meeting reached rough consensus for a definition of 'all
SO sessions' as including the weekend's sessions before the
formal meeting began and for flexibility for those who could
not arrive in time for Saturday's meetings.
As stated in the motion, it was also made clear that this was
a one time procedure and that for future meetings, further
discussion would be required. It was also made clear that
the current process of using the Travel Policy as defined was
born out of necessity and did not represent GNSO council
agreement with the Travel Policy as currently defined.
As the motion evolved from the meeting which I chaired, I
have listed myself as making the motion. It still needs to
be seconded.
As always, comments, corrections and clarifications are
invited as are discussion on the motion itself.
a.
----
Motion on Travel Arrangements for Cairo
Motion: Avri Doria
Second:
Whereas:
(note on the version on
https://st.icann.org/gnso-council/index.cgi?04_sept_2008_motions
# several of the whereas statement have hyperlinks to the
appropriate documents and emails)
* On 14 August 2008 ICANN Staff provided a Travel Policy
that covered participants from the GNSO, and
* On 21 August 2008, Doug Brent, ICANN COO, provided a
FAQ which explained and amplified that travel policy, and
* On 20 August 2008, Avri Doria, Chair GNSO Council,
suggested a process for producing the list of travelers as
required by the travel policy, which was clarified on 20
August 2008and on 21 August 2008, and
* On 26-27 August 2008, all Constituencies submitted a
recommendation containing 0-3 names of GNSO Constituency
Participants as suggested, and
* On 28 August 2008, a special meeting of the GNSO
council was held, at which at least one council member from
each constituency was in attendance,and
* That the participants of this meeting reached a rough
consensus, with one dissenting participant, on a proposed
resolution on supporting travel to Cairo according to the
ICANN Travel Policy for volunteers, and
* In recognition of the general agreement that the
methods used for this resolution are a one time solution for
Cairo and that further discussion will need to be held on the
Travel Policy itself as well as its implementation in the
GNSO once the reorganization of the GNSO and its council is underway.
Resolved:
1. The following list will be provided to ICANN Travel Staff
as required by the policy on 4 September 2008:
Name Constituency/NCA Reason
Class of travel
Bing, Jon NCA
NCA Economy
Cavalli, Olga NCA
NCA Economy
Doria, Avri NCA
Council chair
Business
Gross, Robin NCUC Constituency
1st choice
Economy
Harris, Tony ISPC
Constituency 1st
choice Economy
Hoover, Carolyn RyC
Constituency 1st choice
Economy
Jamil,Zahid BC Financial Need
Economy
Klein, Norbert NCUC Financial Need
Economy
Rossette, Kristina IPC Financial Need
Expenses Only
Rodenbaugh, Mike BC
Constituency 1st choice
Economy
Sheppard, Philip BC On Principle
Economy
Walton, Clarke RyC
Constituency 1st
choice Economy
2. That the level of participation that is defined in the
Travel policy can be met by participation in all of the
sessions to be scheduled by the GSNO, including the weekend
sessions to be held on
1-2 November, and that exceptions can be made for travelers
whose employment requirements make it difficult to arrive in
time for meetings on 1 Novemeber 2008.
3. That the two GNSO council members, Ute Decker and Greg
Ruth, who are also members of the Nominating Committee will
receive transportation for the meeting and expenses starting
Thrusday of ICANN week as members of the Nomcom and that the
balance of their expenses will be covered, as the per-diem
rate defined by the Travel Policy, from the DNSO/GNSO funds.
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