Re: [council] Travel funding

[Denise Michel <denise.michel@xxxxxxxxx>]

US$7,000 is the estimate ICANN uses for international travel and is 
based on business class purchased 45+ days in advance through ICANN's 
travel agents.
Regards,
Denise

Denise Michel
ICANN VP, Policy Development
denise.michel@xxxxxxxxx


Gomes, Chuck wrote:
> Thanks Denise.  Is the airfare cost estimate for travel to India for
> economy or business class?
>
> Chuck Gomes
>  
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> > -----Original Message-----
> > From: owner-council@xxxxxxxxxxxxxx 
> > [mailto:owner-council@xxxxxxxxxxxxxx] On Behalf Of Denise Michel
> > Sent: Wednesday, December 05, 2007 5:57 PM
> > To: council@xxxxxxxxxxxxxx
> > Subject: [council] Travel funding 
> >
> > Here is some information regarding travel funding and budgets 
> > to inform your conversation about travel to the ICANN India 
> > meeting.  (My additional comments are at the end).
> > History - Initial requests for funding for some of the GNSO's 
> > New gTLD Committee intersessional meetings came from the 
> > Council Chair and were treated on an ad-hoc basis. I provided 
> > funding on the basis of economy travel for one rep per 
> > constituency, plus the Chair and NomCom appointees. Due to 
> > the utility of these meetings, and the expectation that more 
> > would be needed to complete this work, I incorporated some 
> > travel funding in a revised Policy budget I created for the 
> > latter part of FY 2006-2007 (ICANN's fiscal year runs from 1 
> > July to 30 June).
> > Rationale - The rationale was that it was reasonable for 
> > constituencies/employers to pay for attendance at the main 
> > ICANN meeting (where there are usually business opportunities 
> > to discuss amongst ICANN participants), but not for some of 
> > the policy-specific meetings held between the main ICANN meetings.
> > Current Budget - I included US$140,000 for two intersessional 
> > meetings in the Policy budget for FY 2007 - 2008.  The 
> > Council has not held an intersessional meeting since 1 July 2007.
> > India Travel -  It is estimated that airfare for 21 Council 
> > members for this meeting would be US$147,000.  Cost for 
> > hotel/per diem for 21 Council members for this meeting would 
> > be US$205,800.
> > I would be happy to discuss using the intersessional travel 
> > funding to support Council members' travel to the India ICANN 
> > meeting (as a one-off
> > decision) (letters to the CEO not required).  If the Council 
> > would like to request funding for Council members to receive 
> > support to attend all ICANN formal meetings, then this will 
> > need to be included in the budget for the FY 2008 - 2009.  I 
> > will be requesting GNSO input for this budget cycle shortly.  
> > As noted, travel funding also has been discussed in the 
> > context of "GNSO Improvements" under consideration by the 
> > Board Governance Committee.
> > Regards,
> > Denise
> >
> > Denise Michel
> > ICANN VP, Policy Development
> > denise.michel@xxxxxxxxx