RE: [council] Draft minutes of the GNSO Council teleconference on 1 February 2007

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Thanks Glen. I have just one question regarding the motion for the Working 
Group on protecting rights of others.  The minutes say that the "the Council 
approved the Statement of Work for the Working Group . . ."  Was the motion 
actually to approve the SoW?  I thought we approved formation of the WG with 
the understanding that the SoW would be modified modified as indicated in the 
motion.  It's difficult to approve a SoW that is not finalized. At a minimum, 
unless I am incorrect in my understanding (which is possible), I would suggest 
that the minutes be changed to say something like this regarding the SoW: "The 
Council approved formation of the Working Group with a Statement of Work that 
will be revised to incorporate changes as indicated below. . . ."

Chuck 

-----Original Message-----
From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
Behalf Of GNSO.SECRETARIAT@xxxxxxxxxxxxxx
Sent: Monday, February 05, 2007 6:40 AM
To: 'Council GNSO'
Subject: [council] Draft minutes of the GNSO Council teleconference on 1 
February 2007

[To: council[at]gnso.icann.org]

Dear Council Members,

Please find the draft minutes of the GNSO Council teleconference held on
1 February 2007.

Please let me know if you would like any changes made.

Thank you very much.

Kind regards,
Glen
....................................................................................
1 February 2007

Proposed agenda and relevant documents

List of attendees:
Philip Sheppard - Commercial & Business Users C. - absent - apologies Marilyn 
Cade - Commercial & Business Users C.
Alistair Dixon - Commercial & Business Users C Greg Ruth - ISCPC Antonio Harris 
- ISCPC - absent - apologies Tony Holmes - ISCPC Thomas Keller- Registrars Ross 
Rader - Registrars Bruce Tonkin - Registrars Chuck Gomes - gTLD registries 
Edmon Chung - gTLD registries Cary Karp - gTLD registries Kristina Rosette - 
Intellectual Property Interests C Ute Decker - Intellectual Property Interests 
C - absent apologies Kiyoshi Tsuru - Intellectual Property Interests C - absent 
Robin Gross - NCUC.
Norbert Klein - NCUC. - absent
Mawaki Chango - NCUC - absent - apologies Sophia Bekele - Nominating Committee 
appointee Jon Bing - Nominating Committee appointee - absent - apologies Avri 
Doria - Nominating Committee appointee- absent - apologies

13 Council Members
(19 Votes - quorum)

ICANN Staff
Dan Halloran - Deputy General Counsel
Sue Jonklaas - Regional Business Advisor, Asia-Pacific, General Counsel Denise 
Michel - Vice President, Policy Development Kurt Pritz - Senior Vice President, 
Services Liz Williams - Senior Policy Counselor Maria Farrell - GNSO Policy 
Officer Craig Schwartz - Chief gTLD Registry Liaison Glen de Saint Géry - GNSO 
Secretariat

Olof Nordling - Manager, Policy Development Coordination - absent - apologies

Rita Rodin - ICANN Board member - absent - apologies

GNSO Council Liaisons
Suzanne Sene - GAC Liaison - absent - apologies Alan Greenberg - ALAC Liaison - 
absent

Quorum present at 20:10 UTC.

MP3 Recording

Bruce Tonkin chaired this meeting

Approval of the agenda

Item 1: Update any Statements of Interest No updates

Item 2: Approval of the GNSO Council minutes of 18 January 2007

Tom Keller moved the adoption of the GNSO Council minutes of 18 January 2007

An abstention was noted from a Council members who was not yet on the Council 
on 18 January 2007, Mike Rodenbaugh and Tony Holmes who was absent

Motion approved.

Approval of the GNSO Council minutes of 18 January 2007

Decision 1: The GNSO Council minutes of 18 January 2007 were adopted.

Item 3: Proposed Working Group on "Protecting the rights of others"
- Proposal to form a GNSO working group to consider possible policies and 
practices that minimize abusive registration activities and other activities 
that affect the legal rights of others.

- Kristina Rosette and Ute Decker to draft terms of reference for Consideration

Kristina Rosette presented the draft outline for work of the Working Group on 
Mechanisms to protect rights of others, including preventive Intellectual 
Property Protection Mechanisms 
http://gnso.icann.org/mailing-lists/archives/council/msg03173.html

Proposed Purpose:

New TLD registries will be responsible for policies and practices that minimize 
abusive registration activities that affect the legal rights of others. That 
includes measures to discourage the registration of domain names that infringe 
intellectual property rights and minimize abusive registrations. At present, a 
number of TLD registries, and notably sTLD registries, are required to 
implement safeguards against allowing unqualified registration and to ensure 
compliance with ICANN policies designed to protect rights of others.
The working group should aim to identify the problems that a preventive rights 
protection mechanism is intended to solve. This includes infringement of 
trademarks and bad faith registrations. The working group should examine 
whether existing mechanisms, such as sunrise periods, have been successful in 
preventing and addressing abusive registration practices. The working group 
should also explore alternative ways of solving the identified problems as part 
of the implementation plan for new TLDs. As part of this work, the working 
group will analyze existing mechanisms, identify commonalities among such 
processes, discuss who would be eligible to rely on the preventive protection 
mechanism for new TLDs, assess the feasibility of drawing from existing 
mechanisms, and identify and evaluate alternatives to existing processes.

Suggested Outline of Working Group Work Plan

I. Analyze Existing Rights Protection Mechanisms A. Identify relevant existing 
TLDs (not limited to gTLDs) B. Identify both problems that existing preventive 
mechanisms are designed to solve and new problems that may have developed C. 
Describe existing rights protection mechanisms 1. Eligibility 2. Rights bases 
or requirements 3. Submission process and costs of submission 4. Review of 
applications 5. Challenge mechanism and cost of mechanism D. Issues arising out 
of or related to the existing rights protection mechanisms 1. Eligibility 2. 
Rights bases or requirements 3. Review of applications 4. Allocation E. Analyze 
Quantitative Success - relation between preventing the dispute and resolving 
the dispute 1. Define quantitative success in light of the problems identified 
in I.B.
2. Number of preventive registrations, number of preventive registrations vs. 
overall number of registrations; proportion of registrations that are purely 
defensive 3. Number of challenges overall and in relation to number of 
registrations; challenger success rate 4. Evaluate quantitative success in 
light of the problems identified in I.B.
F. Analyze Qualitative Success
1. Define qualitative success in light of problems identified in I.B.
2. Nature of use of names registered during start up period 3. Whether rights 
protection mechanism process protects rights in a cost-effective manner in 
light of problems identified in I.B.
4. Evaluate qualitative success in light of problems identified in I.B.
G. Impact on registries and registrars
1. Resource allocation
a) Development of rights protection mechanism
b) Implementation of rights protection mechanism 2. Other considerations H. 
Impact on other affect parties

II. Identify Commonalities and Variances among existing rights protection 
mechanisms, including the evaluation by affected parties.
A. Eligibility Commonalities and Variances B. Procedural Commonalities and 
Variances 1. Submission 2. Review 3. Challenge C. Level of Satisfaction 1. 
Prior Rights Owners 2. Registrars 3. Registries 4. Other Categories

III. Scalability of rights protection mechanisms A. Feasibility Conclusions 
derived from I and II above -- effectiveness; impact on registrars, registries, 
and other affected parties; concerns of IP owner and holders of other rights B. 
Implementation Considerations

IV. Identify and Evaluate Alternative Mechanisms A. Alternatives B. Evaluation

Suggested Working Group Membership

The following list sets out initial ideas for experts that would provide useful 
contributions. The list is neither binding nor enumerative.

* Owners of globally famous brands from different regions.
* INTA Internet Committee member
* Rights protection mechanism dispute panelist * Non-profit educational or 
charitable organization representative * Registrars with experience in 
preventive rights protection mechanisms * Registries with experience in 
preventive rights protection mechanisms * Representative from EURid or PWC, 
EURid validation agent * Commercial financial institution representative 
(because of concerns over consumer protection and concerns related to fishing 
and identity theft) * IPC designee * NCUC designee * ISP designee * BC designee 
* WIPO representative (given WIPO's expertise in evaluating existing rights 
protection mechanisms)

Timeline:

The working group should conclude its work in time to provide a report for the 
GNSO Council meeting in April 2007

Material [will be provided by ICANN staff]:

Chuck Gomes, on behalf of some registries expressed the concern that some of 
the wording assumed there was a policy in place and how would the policy be 
implemented, while in fact there was no policy.

Tom Keller emphasised that there should be a balance in the views of the 
working group. There should be a distinction made between task force members 
and possible sources of information such as EURid, WIPO etc.

Kristina Rosette expressed the concern that it was unrealistic to fully examine 
the issue of whether there should be a policy in the 2 month time frame.

Bruce Tonkin clarified that there were 2 separate issues, a policy which 
required work to be undertaken in a policy development process and a working 
group looking at whether existing practices should be improved which would 
become gguidelines which the staff may wish to implement in the RFP and new 
registry operators may choose to implement those revised practices based on the 
advice of the working group.

Bruce Tonkin, seconded by Ross Rader proposed:

Approving the statement of work for the Working Group on Mechanisms to protect 
rights of others, including preventive Intellectual Property Protection 
Mechanisms with the following drafting changes to the text assisted by the 
ICANN staff to be consistent with the new TLD policy development work:
a. Form the working group
b. Document practices and policies, such as the UDRP, that are currently in 
existence.
c. Identify the problems that the procedures are intended to solve d. Establish 
definitions of terms used in the working group to ensure all members have a 
common understanding e. Add text suggested by Chuck Gomes to bring the two 
working group in line with regard to the formation, voting and membership:
Formation of the Working Group.
The Working Group (WG) is chartered by the GNSO Council with an approved 
statement of work, as defined below. This Statement of Work is intended to 
guide the work of the group.

1. Voting:
In general, the working group should operate using a rough consensus approach. 
Every effort should be made to arrive at positions that most or all of the 
group members are willing to support. "Straw poll voting" 
should be used to determine whether there is rough consensus on particular 
issues. In order to ensure that each constituency does not have to provide the 
same number of members, constituencies, regardless of number of 
representatives, can hold 3 votes, and each individual nominating committee 
councilor hold one vote. Liaisons are non voting.

2. Membership
The Working Group is open for membership to Councilors and to GNSO Constituency 
members; advisory committees (e.g., ALAC, GAC) may appoint non-voting liaisons 
to the working group.
Members may be added by the constituencies and the Advisory groups at any time 
during the work of the WG. The ccNSO could be invited to have representatives 
participate as observers because there may be implications for the treatment of 
the two letter country codes, which are presently reserved at all levels. The 
WG may invite external experts as speakers or advisors (in the role of 
observer) that may be able to constructively contribute to the effort.

Every effort should be made to ensure that the working group include and 
consider the varying points of view on key issues. It is more important that 
all varying points of view are examined and reflected than for every 
constituency or group to have representation or equal numbers of members. If 
this goal is achieved and recommendations are developed that have rough 
consensus of the group, then the full Council, with balanced representation 
from all constituencies and NomCom appointees, will then have opportunity to 
act. Members should be selected who can commit sufficient time during the next 
three-four months to facilitate achievement of the targeted accomplishments 
describe in the next section (Working Timeline).

The Council will appoint an initial or interim chair [or co-chairs] and the 
Working Group should, at its initial meeting, elect or confirm the chair and 
co-chair(s).

3. Working Timeline
The Working Group is asked to convene at the earliest possible time and to 
achieve the following targets:
1. Progress report in the upcoming intercessional working sessions of
Dec05 PDP committee and the Feb06 PDP task force, scheduled for February
22-25
2. Progress report at least one week prior to the start of the Lisbon ICANN 
meetings (16 March 2007).
3. Final report at least one week prior to the April 2007 GNSO Council meeting.

The motion passed by a unanimous vote of acclamation.

Decision 2:
Council approved the statement of work for the Working Group on Mechanisms to 
protect rights of others, including preventive Intellectual Property Protection 
Mechanisms with the following drafting changes to the text assisted by the 
ICANN staff to be consistent with the new gTLD policy development work:
a. Form the working group
b. Document practices and policies, such as the UDRP, that are currently in 
existence.
c. Identify the problems that the procedures are intended to solve d. Establish 
definitions of terms used in the working group to ensure all members have a 
common understanding e. Add text suggested by Chuck Gomes to bring the two 
working group in line with regard to the formation, voting and membership:
Formation of the Working Group.
The Working Group (WG) is chartered by the GNSO Council with an approved 
statement of work, as defined below. This Statement of Work is intended to 
guide the work of the group.

1. Voting:
In general, the working group should operate using a rough consensus approach. 
Every effort should be made to arrive at positions that most or all of the 
group members are willing to support. "Straw poll voting" 
should be used to determine whether there is rough consensus on particular 
issues. In order to ensure that each constituency does not have to provide the 
same number of members, constituencies, regardless of number of 
representatives, can hold 3 votes, and each individual nominating committee 
councilor hold one vote. Liaisons are non voting.

2. Membership
The Working Group is open for membership to Councilors and to GNSO Constituency 
members; advisory committees (e.g., ALAC, GAC) may appoint non-voting liaisons 
to the working group.
Members may be added by the constituencies and the Advisory groups at any time 
during the work of the WG. The ccNSO could be invited to have representatives 
participate as observers because there may be implications for the treatment of 
the two letter country codes, which are presently reserved at all levels. The 
WG may invite external experts as speakers or advisors (in the role of 
observer) that may be able to constructively contribute to the effort.

Every effort should be made to ensure that the working group include and 
consider the varying points of view on key issues. It is more important that 
all varying points of view are examined and reflected than for every 
constituency or group to have representation or equal numbers of members. If 
this goal is achieved and recommendations are developed that have rough 
consensus of the group, then the full Council, with balanced representation 
from all constituencies and NomCom appointees, will then have opportunity to 
act. Members should be selected who can commit sufficient time during the next 
three-four months to facilitate achievement of the targeted accomplishments 
describe in the next section (Working Timeline).

The Council will appoint an initial or interim chair [or co-chairs] and the 
Working Group should, at its initial meeting, elect or confirm the chair and 
co-chair(s).

3. Working Timeline
The Working Group is asked to convene at the earliest possible time and to 
achieve the following targets:
1. Progress report in the upcoming intercessional working sessions of
Dec05 PDP committee and the Feb06 PDP task force, scheduled for February
22-25
2. Progress report at least one week prior to the start of the Lisbon ICANN 
meetings (16 March 2007).
3. Final report at least one week prior to the April 2007 GNSO Council meeting.

Item 4: Process for electing a replacement for ICANN Board seat #13

Alejandro Pisanty's term on the ICANN Board concludes 6 months after the ICANN 
annual meeting in 2006 (ie 8 June 2007). As recorded in the minutes of 19 Feb 04
(http://www.gnso.icann.org/meetings/minutes-gnso-19feb04.shtml)
Alejandro is not eligible for re-election as he has reached the term limit 
provisions in the ICANN bylaws ("no Director may serve more than three 
consecutive terms").

The GNSO must inform the Secretary of ICANN of its selection for Board Seat #13 
before 8 May 2007.

Note also at any given time, no two Directors selected by a Supporting 
Organization shall be citizens of the same country or of countries located in 
the same Geographic Region. Rita Rodin was recently selected by the GNSO to 
fill ICANN Board Seat #14, and is from North America.

(From ICANN bylaws http://www.icann.org/general/bylaws.htm#VI , Article VI, 
section 8, clauses 1(e) and 3, and Section 2, clause 3)

The GNSO Secretariat will propose a timeline/process for consideration.

The Secretariat proposed the following timelines and summarised the election 
procedure:
http://gnso.icann.org/mailing-lists/archives/council/msg03184.html

Call for nominations by members of the GNSO Council:
3 weeks for Nominations:
Opens on Monday 19 February 2007 closes on Monday 12 March 2007

Two weeks to verify and interview candidates Monday 12 March 2007 to Sunday 25 
March 2007

Start voting - first round
Monday 2 April 2007 - Monday 9 April 2007

Start voting - second round
Monday 9 April 2007 - Monday 16 April

Start voting - third round
Monday 16 April 2007 - Monday 23 April

The results will be announced on 24 April, or before if the voting is 
successfully completed.
Proposed dates for GNSO Council meeting to confirm results:
Thursday 26 April OR Thursday 3 May in time for the GNSO to give due notice of 
its selection no later than five months after the Annual Meeting 2006, which 
would be 8 May 2007.

In accordance with the ICANN Bylaws
 From Article VI, http://www.icann.org/general/bylaws.htm#VI

3. In carrying out their responsibilities to fill Seats 9 through 14, the 
Supporting Organizations shall seek to ensure that the ICANN Board is composed 
of members that in the aggregate display diversity in geography, culture, 
skills, experience, and perspective, by applying the criteria set forth in 
Section 3 of this Article. At any given time, no two Directors selected by a 
Supporting Organization shall be citizens of the same country or of countries 
located in the same Geographic Region.
The other ICANN Board seat holder elected by the GNSO is Rita Rodin from North 
America.

Templates will be available for Nomination and Seconding of candidates All 
nominations must be seconded by another GNSO Council member.

Each nomination must be accompanied by a brief description of how the candidate 
meets the following selection criteria.
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm
In addition, the candidate should fulfill the additional qualifications in 
section 4, and international representation in section 5 of the ICANN bylaws 
should be respected.

Only GNSO Council members may nominate, second and vote for candidates, 
although GNSO Council members should consult with their constituencies with 
regard to suitable candidates.
All GNSO Council members are eligible to vote, that is, 3 representatives from 
each constituency, Registrars, gTLD registries, Commercial and Business Users 
(CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet 
Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating 
Committee appointees. Liaisons from the ALAC and the GAC do not vote.
As provided in the ICANN bylaws, each GNSO Council member representing either 
the registrars constituency or the gTLD registries constituency will be 
entitled to cast two votes in each round, and all other members (including 
those selected by the Nominating Committee) shall be entitled to cast one vote.

GNSO Council members who are candidates, will be replaced temporarily on the 
Council by a member chosen by the constituency affected and that person will 
have the right to vote.

The GNSO Secretariat will confirm the nomination, by sending an e-mail to the 
candidate requesting their acceptance and convey the nomination and the 
acceptance thereof to the GNSO Council list.

The voting will be "convention style" voting which consists of sequential 
rounds of voting until a single candidate receives a majority of the votes on 
the GNSO Council. For this reason several rounds of voting have been foreseen. 
(see: Appendix A Convention Style Voting) There will be a total of 27 votes 
cast and a majority is 14 or more.

Voting will take place by secret e-mail ballot which will be sent will be sent 
out individually to each GNSO Council members' e-mail address. 
At the scheduled times, the Secretariat will announce the results of each round 
of balloting mentioning the confidential code number of each ballot and the 
candidate for whom it was voted for Council members to check. In exceptional 
cases where a GNSO Council member has no Internet access during the voting 
period, a voice vote may be registered with the GNSO Secretariat personally 
during the voting period, before the vote is closed.

The GNSO Council will confirm the results of the voting at a Council meeting.

Bruce Tonkin, seconded by Alistair Dixon proposed that the Council endorses the 
election procedure and the timelines for the ICANN Board seat # 13 as presented 
to the Council.

The motion was passed by an unanimous vote of acclamation

Decision 4: Council endorses the proposed election procedure and timelines for 
the ICANN Board seat # 13.
Call for nominations by members of the GNSO Council:
3 weeks for Nominations:
Opens on Monday 19 February 2007 closes on Monday 12 March 2007

Two weeks to verify and interview candidates Monday 12 March 2007 to Sunday 25 
March 2007

Start voting - first round
Monday 2 April 2007 - Monday 9 April 2007

Start voting - second round
Monday 9 April 2007 - Monday 16 April

Start voting - third round
Monday 16 April 2007 - Monday 23 April

Announce results 24 April, or before if the voting is successfully completed.

Proposed dates for GNSO Council meeting to confirm results:
Thursday 26 April OR Thursday 3 May in time for the GNSO to give due notice of 
its selection no later than five months after the Annual Meeting 2006, which 
would be 8 May 2007.

In accordance with the ICANN Bylaws
 From Article VI, http://www.icann.org/general/bylaws.htm#VI

3. In carrying out their responsibilities to fill Seats 9 through 14, the 
Supporting Organizations shall seek to ensure that the ICANN Board is composed 
of members that in the aggregate display diversity in geography, culture, 
skills, experience, and perspective, by applying the criteria set forth in 
Section 3 of this Article. At any given time, no two Directors selected by a 
Supporting Organization shall be citizens of the same country or of countries 
located in the same Geographic Region.
[Note the other ICANN Board seat holder elected by the GNSO is Rita Rodin]

Templates will be available for Nomination and Seconding of candidates All 
nominations must be seconded by another GNSO Council member.

Each nomination must be accompanied by a brief description of how the candidate 
meets the following selection criteria 
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm

Section 3. CRITERIA FOR SELECTION OF DIRECTORS

ICANN Directors shall be:
Accomplished persons of integrity, objectivity, and intelligence, with 
reputations for sound judgment and open minds, and a demonstrated capacity for 
thoughtful group decision-making;

Persons with an understanding of ICANN's mission and the potential impact of 
ICANN decisions on the global Internet community, and committed to the success 
of ICANN;

Persons who will produce the broadest cultural and geographic diversity on the 
Board consistent with meeting the other criteria set forth in this Section;

Persons who, in the aggregate, have personal familiarity with the operation of 
gTLD registries and registrars; with ccTLD registries; with IP address 
registries; with Internet technical standards and protocols; with 
policy-development procedures, legal traditions, and the public interest; and 
with the broad range of business, individual, academic, and non-commercial 
users of the Internet;

Persons who are willing to serve as volunteers, without compensation other than 
the reimbursement of certain expenses; and

Persons who are able to work and communicate in written and spoken English.

Section 4. ADDITIONAL QUALIFICATIONS

1. Notwithstanding anything herein to the contrary, no official of a national 
government or a multinational entity established by treaty or other agreement 
between national governments may serve as a Director. As used herein, the term 
"official" means a person (i) who holds an elective governmental office or (ii) 
who is employed by such government or multinational entity and whose primary 
function with such government or entity is to develop or influence governmental 
or public policies.

2. No person who serves in any capacity (including as a liaison) on any 
Supporting Organization Council shall simultaneously serve as a Director or 
liaison to the Board. If such a person accepts a nomination to be considered 
for selection by the Supporting Organization Council to be a Director, the 
person shall not, following such nomination, participate in any discussion of, 
or vote by, the Supporting Organization Council relating to the selection of 
Directors by the Council, until the Council has selected the full complement of 
Directors it is responsible for selecting. In the event that a person serving 
in any capacity on a Supporting Organization Council accepts a nomination to be 
considered for selection as a Director, the constituency group or other group 
or entity that selected the person may select a replacement for purposes of the 
Council's selection process.

3. Persons serving in any capacity on the Nominating Committee shall be 
ineligible for selection to positions on the Board as provided by Article VII, 
Section 8.

Section 5. INTERNATIONAL REPRESENTATION
In order to ensure broad international representation on the Board, the 
selection of Directors by the Nominating Committee and each Supporting 
Organization shall comply with all applicable diversity provisions of these 
Bylaws or of any Memorandum of Understanding referred to in these Bylaws 
concerning the Supporting Organization. One intent of these diversity 
provisions is to ensure that at all times each Geographic Region shall have at 
least one Director, and at all times no region shall have more than five 
Directors on the Board (not including the President). As used in these Bylaws, 
each of the following is considered to be a "Geographic Region": Europe; 
Asia/Australia/Pacific; Latin America/Caribbean islands; Africa; and North 
America. The specific countries included in each Geographic Region shall be 
determined by the Board, and this Section shall be reviewed by the Board from 
time to time (but at least every three years) to determine whether any change 
is appropriate, taking account of the evolution of the Internet.

Only GNSO Council members may nominate and vote for candidates, although GNSO 
Council members should consult with their constituencies with regard to 
suitable candidates

Accepting Nominations:
The GNSO Secretariat will confirm the nomination, by sending an e-mail to the 
candidate requesting their acceptance.
The GNSO Secretariat shall convey the nomination and the acceptance thereof to 
the GNSO Council list.

B. VOTING PROCEDURE
The voting will be "convention style" voting. This consists of sequential 
rounds of voting until a single candidate receives a majority of the votes on 
the GNSO Council.
(see: Appendix A Convention Style Voting
http://gnso.icann.org/elections/election-procedures-01jun06.htm)
(There will be a total of 27 votes cast and a majority is 14 or more.)

C. PROPOSED SCHEDULE FOR THE ROUNDS OF CONVENTION STYLE VOTING Start voting - 
first round Monday 2 April 2007 - Monday 9 April 2007

Start voting - second round
Monday 9 April 2007 - Monday 16 April

Start voting - third round
Monday 16 April 2007 - Monday 23 April

D. GNSO COUNCIL MEMBERS ELIGIBLE TO VOTE:

All GNSO Council members are eligible to vote, that is, 3 representatives from 
each constituency, Registrars, gTLD registries, Commercial and Business Users 
(CBUC), Non Commercial Users (NCUC), Intellectual Property (IPC), and Internet 
Service Providers and Connectivity Providers (ISPCP) and the 3 Nominating 
Committee appointees. Liaisons from the ALAC and the GAC do not vote.

GNSO Council members who are candidates, will be replaced temporarily on the 
Council by a member chosen by the constituency affected and that person will 
have the right to vote.

E. COUNTING OF VOTES:
As provided in the ICANN bylaws,
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm, Article X, 
section 5.2.
each GNSO Council member representing either the registrars constituency or the 
gTLD registries constituency will be entitled to cast two votes in each round, 
and all other members (including those selected by the Nominating Committee) 
shall be entitled to cast one vote.

There will be a total of 27 votes cast and a majority is 14 or more.

F. VOTING
Voting will take place by secret e-mail ballot.

1. Ballots will be sent out individually to each GNSO Council members' 
e-mail address.
2. Ballots should be filled out and returned to the e-mail address stated in 
the ballot. They should not be copied to any e-mail list.
3. At the scheduled times, the Secretariat will announce the results of each 
round of balloting by sending a message to the <council@xxxxxxxxxxxxxx> mailing 
list. These announcements will include:
a. The number of votes received by each candidate; b. The names of the GNSO 
Council members from whom ballots were received; and c. The confidential code 
number of each ballot and the candidate for whom it was voted.
Item 3(c) will allow each GNSO Council member to double-check that his or her 
ballot was properly understood, but will not allow others to determine how the 
member voted.
4. In exceptional cases where a GNSO Council member has no Internet access 
during the voting period, a voice vote may be registered with the GNSO 
Secretariat personally during the voting period, before the vote is closed.

G. DISCLOSURE OF THE VOTING
The Secretariat will announce the outcome of the voting at the close of the 
voting period.
The GNSO Council will confirm the results of the voting at a Council meeting. 
Once that occurs, the GNSO Secretariat will prepare and post a full record of 
all voting, including how each member voted in each round.

H. DISCUSSION MAILING LIST DURING ELECTIONS 1. In accordance with a decision as 
noted in:
http://www.dnso.org/dnso/notes/20030325.GNSOrio-captioning.html
http://www.dnso.org/dnso/notes/20030325.GNSOrio-minutes.html
Public archiving of the GNSO Council list will not be stopped.
A separate archive and mailing list will be created for the purpose of managing 
elections going forward. This list will (a) exclude those Council members who 
are candidates; but include (b) any liaisons from the ALAC or GAC to the GNSO 
Council; and (c) the GNSO Secretariat.
The list recipients and archiving will be concluded at the end of the process.

This list name is elections-gnso@xxxxxxxxx and archives will be posted at 
http://forum.icann.org/lists/elections-gnso/ following the conclusion of the 
election.

2. Messages posted to the list should be treated as confidential until the end 
of the elections. The GNSO Secretariat may, however, disclose them to the 
General Counsel's office to the extent appropriate to obtain advice about how 
to handle procedural problems that arise during the voting process.

The Council list should continue to be used for normal policy development work.

Please note that the General Counsel and Deputy General Counsel will not be 
recipients of the special election mailing list during this period, so they 
should be copied on any particular message that you wish to bring to their 
attention.

Item 5 AOB

Bruce Tonkin, seconded by Cary Carp, proposed a vote of thanks to Marilyn Cade, 
from the Commercial and Business Users Constituency whose term expired, for her 
outstanding service on the Council.

The motion passed with an unanimous vote of acclamation.

Decision 5: Council thanked Marilyn Cade, from the Commercial and Business 
Users Constituency whose term expired, for her outstanding service on the 
Council.

Bruce Tonkin formally closed the meeting and thanked everybody for 
participating.

The meeting ended: 22:00 UTC

Next GNSO Council teleconference will be on 1 March 2007 at 19:00 UTC.
see: Calendar

Summary of Work Items arising from the minutes:

1. Arising from Item 3.

1 a. Form working group on Mechanisms to protect rights of others, including 
preventive Intellectual Property Protection Mechanisms.

2 b. Refine the Statement of work with Chuck Gomes, Kristina Rosette, Ute 
Decker and the General Counsel's office to release a new draft.

2 Arising from Item 4.

The call for nominations will open on 19 February 2007.


--
Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org