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[council] Draft minutes of the GNSO Council teleconference on 1 February 2007
- To: "'Council GNSO'" <council@xxxxxxxxxxxxxx>
- Subject: [council] Draft minutes of the GNSO Council teleconference on 1 February 2007
- From: "GNSO.SECRETARIAT@xxxxxxxxxxxxxx" <gnso.secretariat@xxxxxxxxxxxxxx>
- Date: Mon, 05 Feb 2007 12:39:46 +0100
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[To: council[at]gnso.icann.org]
Dear Council Members,
Please find the draft minutes of the GNSO Council teleconference held on
1 February 2007.
Please let me know if you would like any changes made.
Thank you very much.
Kind regards,
Glen
....................................................................................
1 February 2007
Proposed agenda and relevant documents
List of attendees:
Philip Sheppard - Commercial & Business Users C. - absent - apologies
Marilyn Cade - Commercial & Business Users C.
Alistair Dixon - Commercial & Business Users C
Greg Ruth - ISCPC
Antonio Harris - ISCPC - absent - apologies
Tony Holmes - ISCPC
Thomas Keller- Registrars
Ross Rader - Registrars
Bruce Tonkin - Registrars
Chuck Gomes - gTLD registries
Edmon Chung - gTLD registries
Cary Karp - gTLD registries
Kristina Rosette - Intellectual Property Interests C
Ute Decker - Intellectual Property Interests C - absent apologies
Kiyoshi Tsuru - Intellectual Property Interests C - absent
Robin Gross - NCUC.
Norbert Klein - NCUC. - absent
Mawaki Chango - NCUC - absent - apologies
Sophia Bekele - Nominating Committee appointee
Jon Bing - Nominating Committee appointee - absent - apologies
Avri Doria - Nominating Committee appointee- absent - apologies
13 Council Members
(19 Votes - quorum)
ICANN Staff
Dan Halloran - Deputy General Counsel
Sue Jonklaas - Regional Business Advisor, Asia-Pacific, General Counsel
Denise Michel - Vice President, Policy Development
Kurt Pritz - Senior Vice President, Services
Liz Williams - Senior Policy Counselor
Maria Farrell - GNSO Policy Officer
Craig Schwartz - Chief gTLD Registry Liaison
Glen de Saint Géry - GNSO Secretariat
Olof Nordling - Manager, Policy Development Coordination - absent -
apologies
Rita Rodin - ICANN Board member - absent - apologies
GNSO Council Liaisons
Suzanne Sene - GAC Liaison - absent - apologies
Alan Greenberg - ALAC Liaison - absent
Quorum present at 20:10 UTC.
MP3 Recording
Bruce Tonkin chaired this meeting
Approval of the agenda
Item 1: Update any Statements of Interest
No updates
Item 2: Approval of the GNSO Council minutes of 18 January 2007
Tom Keller moved the adoption of the GNSO Council minutes of 18 January 2007
An abstention was noted from a Council members who was not yet on the
Council on 18 January 2007,
Mike Rodenbaugh and Tony Holmes who was absent
Motion approved.
Approval of the GNSO Council minutes of 18 January 2007
Decision 1: The GNSO Council minutes of 18 January 2007 were adopted.
Item 3: Proposed Working Group on "Protecting the rights of others"
- Proposal to form a GNSO working group to consider possible policies
and practices that minimize abusive registration activities and other
activities that affect the legal rights of others.
- Kristina Rosette and Ute Decker to draft terms of reference for
Consideration
Kristina Rosette presented the draft outline for work of the Working
Group on Mechanisms to protect rights of others, including preventive
Intellectual Property Protection Mechanisms
http://gnso.icann.org/mailing-lists/archives/council/msg03173.html
Proposed Purpose:
New TLD registries will be responsible for policies and practices that
minimize abusive registration activities that affect the legal rights of
others. That includes measures to discourage the registration of domain
names that infringe intellectual property rights and minimize abusive
registrations. At present, a number of TLD registries, and notably sTLD
registries, are required to implement safeguards against allowing
unqualified registration and to ensure compliance with ICANN policies
designed to protect rights of others.
The working group should aim to identify the problems that a preventive
rights protection mechanism is intended to solve. This includes
infringement of trademarks and bad faith registrations. The working
group should examine whether existing mechanisms, such as sunrise
periods, have been successful in preventing and addressing abusive
registration practices. The working group should also explore
alternative ways of solving the identified problems as part of the
implementation plan for new TLDs. As part of this work, the working
group will analyze existing mechanisms, identify commonalities among
such processes, discuss who would be eligible to rely on the preventive
protection mechanism for new TLDs, assess the feasibility of drawing
from existing mechanisms, and identify and evaluate alternatives to
existing processes.
Suggested Outline of Working Group Work Plan
I. Analyze Existing Rights Protection Mechanisms
A. Identify relevant existing TLDs (not limited to gTLDs)
B. Identify both problems that existing preventive mechanisms are
designed to solve and new problems that may have developed
C. Describe existing rights protection mechanisms
1. Eligibility
2. Rights bases or requirements
3. Submission process and costs of submission
4. Review of applications
5. Challenge mechanism and cost of mechanism
D. Issues arising out of or related to the existing rights protection
mechanisms
1. Eligibility
2. Rights bases or requirements
3. Review of applications
4. Allocation
E. Analyze Quantitative Success – relation between preventing the
dispute and resolving the dispute
1. Define quantitative success in light of the problems identified in I.B.
2. Number of preventive registrations, number of preventive
registrations vs. overall number of registrations; proportion of
registrations that are purely defensive
3. Number of challenges overall and in relation to number of
registrations; challenger success rate
4. Evaluate quantitative success in light of the problems identified in I.B.
F. Analyze Qualitative Success
1. Define qualitative success in light of problems identified in I.B.
2. Nature of use of names registered during start up period
3. Whether rights protection mechanism process protects rights in a
cost-effective manner in light of problems identified in I.B.
4. Evaluate qualitative success in light of problems identified in I.B.
G. Impact on registries and registrars
1. Resource allocation
a) Development of rights protection mechanism
b) Implementation of rights protection mechanism
2. Other considerations
H. Impact on other affect parties
II. Identify Commonalities and Variances among existing rights
protection mechanisms, including the evaluation by affected parties.
A. Eligibility Commonalities and Variances
B. Procedural Commonalities and Variances
1. Submission
2. Review
3. Challenge
C. Level of Satisfaction
1. Prior Rights Owners
2. Registrars
3. Registries
4. Other Categories
III. Scalability of rights protection mechanisms
A. Feasibility
Conclusions derived from I and II above -- effectiveness; impact on
registrars, registries, and other affected parties; concerns of IP owner
and holders of other rights
B. Implementation Considerations
IV. Identify and Evaluate Alternative Mechanisms
A. Alternatives
B. Evaluation
Suggested Working Group Membership
The following list sets out initial ideas for experts that would provide
useful contributions. The list is neither binding nor enumerative.
• Owners of globally famous brands from different regions.
• INTA Internet Committee member
• Rights protection mechanism dispute panelist
• Non-profit educational or charitable organization representative
• Registrars with experience in preventive rights protection mechanisms
• Registries with experience in preventive rights protection mechanisms
• Representative from EURid or PWC, EURid validation agent
• Commercial financial institution representative (because of concerns
over consumer protection and concerns related to fishing and identity theft)
• IPC designee
• NCUC designee
• ISP designee
• BC designee
• WIPO representative (given WIPO’s expertise in evaluating existing
rights protection mechanisms)
Timeline:
The working group should conclude its work in time to provide a report
for the GNSO Council meeting in April 2007
Material [will be provided by ICANN staff]:
Chuck Gomes, on behalf of some registries expressed the concern that
some of the wording assumed there was a policy in place and how would
the policy be implemented, while in fact there was no policy.
Tom Keller emphasised that there should be a balance in the views of the
working group. There should be a distinction made between task force
members and possible sources of information such as EURid, WIPO etc.
Kristina Rosette expressed the concern that it was unrealistic to fully
examine the issue of whether there should be a policy in the 2 month
time frame.
Bruce Tonkin clarified that there were 2 separate issues, a policy which
required work to be undertaken in a policy development process and a
working group looking at whether existing practices should be improved
which would become gguidelines which the staff may wish to implement in
the RFP and new registry operators may choose to implement those revised
practices based on the advice of the working group.
Bruce Tonkin, seconded by Ross Rader proposed:
Approving the statement of work for the Working Group on Mechanisms to
protect rights of others, including preventive Intellectual Property
Protection Mechanisms with the following drafting changes to the text
assisted by the ICANN staff to be consistent with the new TLD policy
development work:
a. Form the working group
b. Document practices and policies, such as the UDRP, that are currently
in existence.
c. Identify the problems that the procedures are intended to solve
d. Establish definitions of terms used in the working group to ensure
all members have a common understanding
e. Add text suggested by Chuck Gomes to bring the two working group in
line with regard to the formation, voting and membership:
Formation of the Working Group.
The Working Group (WG) is chartered by the GNSO Council with an approved
statement of work, as defined below. This Statement of Work is intended
to guide the work of the group.
1. Voting:
In general, the working group should operate using a rough consensus
approach. Every effort should be made to arrive at positions that most
or all of the group members are willing to support. “Straw poll voting”
should be used to determine whether there is rough consensus on
particular issues. In order to ensure that each constituency does not
have to provide the same number of members, constituencies, regardless
of number of representatives, can hold 3 votes, and each individual
nominating committee councilor hold one vote. Liaisons are non voting.
2. Membership
The Working Group is open for membership to Councilors and to GNSO
Constituency members; advisory committees (e.g., ALAC, GAC) may appoint
non-voting liaisons to the working group.
Members may be added by the constituencies and the Advisory groups at
any time during the work of the WG. The ccNSO could be invited to have
representatives participate as observers because there may be
implications for the treatment of the two letter country codes, which
are presently reserved at all levels. The WG may invite external experts
as speakers or advisors (in the role of observer) that may be able to
constructively contribute to the effort.
Every effort should be made to ensure that the working group include and
consider the varying points of view on key issues. It is more important
that all varying points of view are examined and reflected than for
every constituency or group to have representation or equal numbers of
members. If this goal is achieved and recommendations are developed that
have rough consensus of the group, then the full Council, with balanced
representation from all constituencies and NomCom appointees, will then
have opportunity to act. Members should be selected who can commit
sufficient time during the next three-four months to facilitate
achievement of the targeted accomplishments describe in the next section
(Working Timeline).
The Council will appoint an initial or interim chair [or co-chairs] and
the Working Group should, at its initial meeting, elect or confirm the
chair and co-chair(s).
3. Working Timeline
The Working Group is asked to convene at the earliest possible time and
to achieve the following targets:
1. Progress report in the upcoming intercessional working sessions of
Dec05 PDP committee and the Feb06 PDP task force, scheduled for February
22-25
2. Progress report at least one week prior to the start of the Lisbon
ICANN meetings (16 March 2007).
3. Final report at least one week prior to the April 2007 GNSO Council
meeting.
The motion passed by a unanimous vote of acclamation.
Decision 2:
Council approved the statement of work for the Working Group on
Mechanisms to protect rights of others, including preventive
Intellectual Property Protection Mechanisms with the following drafting
changes to the text assisted by the ICANN staff to be consistent with
the new gTLD policy development work:
a. Form the working group
b. Document practices and policies, such as the UDRP, that are currently
in existence.
c. Identify the problems that the procedures are intended to solve
d. Establish definitions of terms used in the working group to ensure
all members have a common understanding
e. Add text suggested by Chuck Gomes to bring the two working group in
line with regard to the formation, voting and membership:
Formation of the Working Group.
The Working Group (WG) is chartered by the GNSO Council with an approved
statement of work, as defined below. This Statement of Work is intended
to guide the work of the group.
1. Voting:
In general, the working group should operate using a rough consensus
approach. Every effort should be made to arrive at positions that most
or all of the group members are willing to support. “Straw poll voting”
should be used to determine whether there is rough consensus on
particular issues. In order to ensure that each constituency does not
have to provide the same number of members, constituencies, regardless
of number of representatives, can hold 3 votes, and each individual
nominating committee councilor hold one vote. Liaisons are non voting.
2. Membership
The Working Group is open for membership to Councilors and to GNSO
Constituency members; advisory committees (e.g., ALAC, GAC) may appoint
non-voting liaisons to the working group.
Members may be added by the constituencies and the Advisory groups at
any time during the work of the WG. The ccNSO could be invited to have
representatives participate as observers because there may be
implications for the treatment of the two letter country codes, which
are presently reserved at all levels. The WG may invite external experts
as speakers or advisors (in the role of observer) that may be able to
constructively contribute to the effort.
Every effort should be made to ensure that the working group include and
consider the varying points of view on key issues. It is more important
that all varying points of view are examined and reflected than for
every constituency or group to have representation or equal numbers of
members. If this goal is achieved and recommendations are developed that
have rough consensus of the group, then the full Council, with balanced
representation from all constituencies and NomCom appointees, will then
have opportunity to act. Members should be selected who can commit
sufficient time during the next three-four months to facilitate
achievement of the targeted accomplishments describe in the next section
(Working Timeline).
The Council will appoint an initial or interim chair [or co-chairs] and
the Working Group should, at its initial meeting, elect or confirm the
chair and co-chair(s).
3. Working Timeline
The Working Group is asked to convene at the earliest possible time and
to achieve the following targets:
1. Progress report in the upcoming intercessional working sessions of
Dec05 PDP committee and the Feb06 PDP task force, scheduled for February
22-25
2. Progress report at least one week prior to the start of the Lisbon
ICANN meetings (16 March 2007).
3. Final report at least one week prior to the April 2007 GNSO Council
meeting.
Item 4: Process for electing a replacement for ICANN Board seat #13
Alejandro Pisanty's term on the ICANN Board concludes 6 months after the
ICANN annual meeting in 2006 (ie 8 June 2007). As recorded in the
minutes of 19 Feb 04
(http://www.gnso.icann.org/meetings/minutes-gnso-19feb04.shtml)
Alejandro is not eligible for re-election as he has reached the term
limit provisions in the ICANN bylaws ("no Director may serve more than
three consecutive terms").
The GNSO must inform the Secretary of ICANN of its selection for Board
Seat #13 before 8 May 2007.
Note also at any given time, no two Directors selected by a Supporting
Organization shall be citizens of the same country or of countries
located in the same Geographic Region. Rita Rodin was recently selected
by the GNSO to fill ICANN Board Seat #14, and is from North America.
(From ICANN bylaws http://www.icann.org/general/bylaws.htm#VI , Article
VI, section 8, clauses 1(e) and 3, and Section 2, clause 3)
The GNSO Secretariat will propose a timeline/process for consideration.
The Secretariat proposed the following timelines and summarised the
election procedure:
http://gnso.icann.org/mailing-lists/archives/council/msg03184.html
Call for nominations by members of the GNSO Council:
3 weeks for Nominations:
Opens on Monday 19 February 2007 closes on Monday 12 March 2007
Two weeks to verify and interview candidates
Monday 12 March 2007 to Sunday 25 March 2007
Start voting - first round
Monday 2 April 2007 - Monday 9 April 2007
Start voting - second round
Monday 9 April 2007 - Monday 16 April
Start voting - third round
Monday 16 April 2007 - Monday 23 April
The results will be announced on 24 April, or before if the voting is
successfully completed.
Proposed dates for GNSO Council meeting to confirm results:
Thursday 26 April OR Thursday 3 May in time for the GNSO to give due
notice of its selection no later than five months after the Annual
Meeting 2006, which would be 8 May 2007.
In accordance with the ICANN Bylaws
From Article VI, http://www.icann.org/general/bylaws.htm#VI
3. In carrying out their responsibilities to fill Seats 9 through 14,
the Supporting Organizations shall seek to ensure that the ICANN Board
is composed of members that in the aggregate display diversity in
geography, culture, skills, experience, and perspective, by applying the
criteria set forth in Section 3 of this Article. At any given time, no
two Directors selected by a Supporting Organization shall be citizens of
the same country or of countries located in the same Geographic Region.
The other ICANN Board seat holder elected by the GNSO is Rita Rodin from
North America.
Templates will be available for Nomination and Seconding of candidates
All nominations must be seconded by another GNSO Council member.
Each nomination must be accompanied by a brief description of how the
candidate meets the following selection criteria.
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm
In addition, the candidate should fulfill the additional qualifications
in section 4, and international representation in section 5 of the ICANN
bylaws should be respected.
Only GNSO Council members may nominate, second and vote for candidates,
although GNSO Council members should consult with their constituencies
with regard to suitable candidates.
All GNSO Council members are eligible to vote, that is, 3
representatives from each constituency, Registrars, gTLD registries,
Commercial and Business Users (CBUC), Non Commercial Users (NCUC),
Intellectual Property (IPC), and Internet Service Providers and
Connectivity Providers (ISPCP) and the 3 Nominating Committee
appointees. Liaisons from the ALAC and the GAC do not vote.
As provided in the ICANN bylaws, each GNSO Council member representing
either the registrars constituency or the gTLD registries constituency
will be entitled to cast two votes in each round, and all other members
(including those selected by the Nominating Committee) shall be entitled
to cast one vote.
GNSO Council members who are candidates, will be replaced temporarily on
the Council by a member chosen by the constituency affected and that
person will have the right to vote.
The GNSO Secretariat will confirm the nomination, by sending an e-mail
to the candidate requesting their acceptance and convey the nomination
and the acceptance thereof to the GNSO Council list.
The voting will be "convention style" voting which consists of
sequential rounds of voting until a single candidate receives a majority
of the votes on the GNSO Council. For this reason several rounds of
voting have been foreseen. (see: Appendix A Convention Style Voting)
There will be a total of 27 votes cast and a majority is 14 or more.
Voting will take place by secret e-mail ballot which will be sent will
be sent out individually to each GNSO Council members' e-mail address.
At the scheduled times, the Secretariat will announce the results of
each round of balloting mentioning the confidential code number of each
ballot and the candidate for whom it was voted for Council members to
check. In exceptional cases where a GNSO Council member has no Internet
access during the voting period, a voice vote may be registered with the
GNSO Secretariat personally during the voting period, before the vote is
closed.
The GNSO Council will confirm the results of the voting at a Council
meeting.
Bruce Tonkin, seconded by Alistair Dixon proposed that the Council
endorses the election procedure and the timelines for the ICANN Board
seat # 13 as presented to the Council.
The motion was passed by an unanimous vote of acclamation
Decision 4: Council endorses the proposed election procedure and
timelines for the ICANN Board seat # 13.
Call for nominations by members of the GNSO Council:
3 weeks for Nominations:
Opens on Monday 19 February 2007 closes on Monday 12 March 2007
Two weeks to verify and interview candidates
Monday 12 March 2007 to Sunday 25 March 2007
Start voting - first round
Monday 2 April 2007 - Monday 9 April 2007
Start voting - second round
Monday 9 April 2007 - Monday 16 April
Start voting - third round
Monday 16 April 2007 - Monday 23 April
Announce results 24 April, or before if the voting is successfully
completed.
Proposed dates for GNSO Council meeting to confirm results:
Thursday 26 April OR Thursday 3 May in time for the GNSO to give due
notice of its selection no later than five months after the Annual
Meeting 2006, which would be 8 May 2007.
In accordance with the ICANN Bylaws
From Article VI, http://www.icann.org/general/bylaws.htm#VI
3. In carrying out their responsibilities to fill Seats 9 through 14,
the Supporting Organizations shall seek to ensure that the ICANN Board
is composed of members that in the aggregate display diversity in
geography, culture, skills, experience, and perspective, by applying the
criteria set forth in Section 3 of this Article. At any given time, no
two Directors selected by a Supporting Organization shall be citizens of
the same country or of countries located in the same Geographic Region.
[Note the other ICANN Board seat holder elected by the GNSO is Rita Rodin]
Templates will be available for Nomination and Seconding of candidates
All nominations must be seconded by another GNSO Council member.
Each nomination must be accompanied by a brief description of how the
candidate meets the following selection criteria
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm
Section 3. CRITERIA FOR SELECTION OF DIRECTORS
ICANN Directors shall be:
Accomplished persons of integrity, objectivity, and intelligence, with
reputations for sound judgment and open minds, and a demonstrated
capacity for thoughtful group decision-making;
Persons with an understanding of ICANN's mission and the potential
impact of ICANN decisions on the global Internet community, and
committed to the success of ICANN;
Persons who will produce the broadest cultural and geographic diversity
on the Board consistent with meeting the other criteria set forth in
this Section;
Persons who, in the aggregate, have personal familiarity with the
operation of gTLD registries and registrars; with ccTLD registries; with
IP address registries; with Internet technical standards and protocols;
with policy-development procedures, legal traditions, and the public
interest; and with the broad range of business, individual, academic,
and non-commercial users of the Internet;
Persons who are willing to serve as volunteers, without compensation
other than the reimbursement of certain expenses; and
Persons who are able to work and communicate in written and spoken English.
Section 4. ADDITIONAL QUALIFICATIONS
1. Notwithstanding anything herein to the contrary, no official of a
national government or a multinational entity established by treaty or
other agreement between national governments may serve as a Director. As
used herein, the term "official" means a person (i) who holds an
elective governmental office or (ii) who is employed by such government
or multinational entity and whose primary function with such government
or entity is to develop or influence governmental or public policies.
2. No person who serves in any capacity (including as a liaison) on any
Supporting Organization Council shall simultaneously serve as a Director
or liaison to the Board. If such a person accepts a nomination to be
considered for selection by the Supporting Organization Council to be a
Director, the person shall not, following such nomination, participate
in any discussion of, or vote by, the Supporting Organization Council
relating to the selection of Directors by the Council, until the Council
has selected the full complement of Directors it is responsible for
selecting. In the event that a person serving in any capacity on a
Supporting Organization Council accepts a nomination to be considered
for selection as a Director, the constituency group or other group or
entity that selected the person may select a replacement for purposes of
the Council's selection process.
3. Persons serving in any capacity on the Nominating Committee shall be
ineligible for selection to positions on the Board as provided by
Article VII, Section 8.
Section 5. INTERNATIONAL REPRESENTATION
In order to ensure broad international representation on the Board, the
selection of Directors by the Nominating Committee and each Supporting
Organization shall comply with all applicable diversity provisions of
these Bylaws or of any Memorandum of Understanding referred to in these
Bylaws concerning the Supporting Organization. One intent of these
diversity provisions is to ensure that at all times each Geographic
Region shall have at least one Director, and at all times no region
shall have more than five Directors on the Board (not including the
President). As used in these Bylaws, each of the following is considered
to be a "Geographic Region": Europe; Asia/Australia/Pacific; Latin
America/Caribbean islands; Africa; and North America. The specific
countries included in each Geographic Region shall be determined by the
Board, and this Section shall be reviewed by the Board from time to time
(but at least every three years) to determine whether any change is
appropriate, taking account of the evolution of the Internet.
Only GNSO Council members may nominate and vote for candidates, although
GNSO Council members should consult with their constituencies with
regard to suitable candidates
Accepting Nominations:
The GNSO Secretariat will confirm the nomination, by sending an e-mail
to the candidate requesting their acceptance.
The GNSO Secretariat shall convey the nomination and the acceptance
thereof to the GNSO Council list.
B. VOTING PROCEDURE
The voting will be "convention style" voting. This consists of
sequential rounds of voting until a single candidate receives a majority
of the votes on the GNSO Council.
(see: Appendix A Convention Style Voting
http://gnso.icann.org/elections/election-procedures-01jun06.htm)
(There will be a total of 27 votes cast and a majority is 14 or more.)
C. PROPOSED SCHEDULE FOR THE ROUNDS OF CONVENTION STYLE VOTING
Start voting - first round
Monday 2 April 2007 - Monday 9 April 2007
Start voting - second round
Monday 9 April 2007 - Monday 16 April
Start voting - third round
Monday 16 April 2007 - Monday 23 April
D. GNSO COUNCIL MEMBERS ELIGIBLE TO VOTE:
All GNSO Council members are eligible to vote, that is, 3
representatives from each constituency, Registrars, gTLD registries,
Commercial and Business Users (CBUC), Non Commercial Users (NCUC),
Intellectual Property (IPC), and Internet Service Providers and
Connectivity Providers (ISPCP) and the 3 Nominating Committee
appointees. Liaisons from the ALAC and the GAC do not vote.
GNSO Council members who are candidates, will be replaced temporarily on
the Council by a member chosen by the constituency affected and that
person will have the right to vote.
E. COUNTING OF VOTES:
As provided in the ICANN bylaws,
http://www.icann.org/general/archive-bylaws/bylaws-28feb06.htm, Article
X, section 5.2.
each GNSO Council member representing either the registrars constituency
or the gTLD registries constituency will be entitled to cast two votes
in each round, and all other members (including those selected by the
Nominating Committee) shall be entitled to cast one vote.
There will be a total of 27 votes cast and a majority is 14 or more.
F. VOTING
Voting will take place by secret e-mail ballot.
1. Ballots will be sent out individually to each GNSO Council members'
e-mail address.
2. Ballots should be filled out and returned to the e-mail address
stated in the ballot. They should not be copied to any e-mail list.
3. At the scheduled times, the Secretariat will announce the results of
each round of balloting by sending a message to the
<council@xxxxxxxxxxxxxx> mailing list. These announcements will include:
a. The number of votes received by each candidate;
b. The names of the GNSO Council members from whom ballots were
received; and
c. The confidential code number of each ballot and the candidate for
whom it was voted.
Item 3(c) will allow each GNSO Council member to double-check that his
or her ballot was properly understood, but will not allow others to
determine how the member voted.
4. In exceptional cases where a GNSO Council member has no Internet
access during the voting period, a voice vote may be registered with the
GNSO Secretariat personally during the voting period, before the vote is
closed.
G. DISCLOSURE OF THE VOTING
The Secretariat will announce the outcome of the voting at the close of
the voting period.
The GNSO Council will confirm the results of the voting at a Council
meeting. Once that occurs, the GNSO Secretariat will prepare and post a
full record of all voting, including how each member voted in each round.
H. DISCUSSION MAILING LIST DURING ELECTIONS
1. In accordance with a decision as noted in:
http://www.dnso.org/dnso/notes/20030325.GNSOrio-captioning.html
http://www.dnso.org/dnso/notes/20030325.GNSOrio-minutes.html
Public archiving of the GNSO Council list will not be stopped.
A separate archive and mailing list will be created for the purpose of
managing elections going forward. This list will (a) exclude those
Council members who are candidates; but include (b) any liaisons from
the ALAC or GAC to the GNSO Council; and (c) the GNSO Secretariat.
The list recipients and archiving will be concluded at the end of the
process.
This list name is elections-gnso@xxxxxxxxx and archives will be posted at
http://forum.icann.org/lists/elections-gnso/ following the conclusion of
the election.
2. Messages posted to the list should be treated as confidential until
the end of the elections. The GNSO Secretariat may, however, disclose
them to the General Counsel's office to the extent appropriate to obtain
advice about how to handle procedural problems that arise during the
voting process.
The Council list should continue to be used for normal policy
development work.
Please note that the General Counsel and Deputy General Counsel will not
be recipients of the special election mailing list during this period,
so they should be copied on any particular message that you wish to
bring to their attention.
Item 5 AOB
Bruce Tonkin, seconded by Cary Carp, proposed a vote of thanks to
Marilyn Cade, from the Commercial and Business Users Constituency whose
term expired, for her outstanding service on the Council.
The motion passed with an unanimous vote of acclamation.
Decision 5: Council thanked Marilyn Cade, from the Commercial and
Business Users Constituency whose term expired, for her outstanding
service on the Council.
Bruce Tonkin formally closed the meeting and thanked everybody for
participating.
The meeting ended: 22:00 UTC
Next GNSO Council teleconference will be on 1 March 2007 at 19:00 UTC.
see: Calendar
Summary of Work Items arising from the minutes:
1. Arising from Item 3.
1 a. Form working group on Mechanisms to protect rights of others,
including preventive Intellectual Property Protection Mechanisms.
2 b. Refine the Statement of work with Chuck Gomes, Kristina Rosette,
Ute Decker and the General Counsel's office to release a new draft.
2 Arising from Item 4.
The call for nominations will open on 19 February 2007.
--
Glen de Saint Géry
GNSO Secretariat - ICANN
gnso.secretariat[at]gnso.icann.org
http://gnso.icann.org
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