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[council] GNSO Council teleconf. draft minutes 13 January 2005
- To: "'council'" <council@xxxxxxxxxxxxxx>
- Subject: [council] GNSO Council teleconf. draft minutes 13 January 2005
- From: "gnso.icann" <gnso.secretariat@xxxxxxxxxxxxxx>
- Date: Mon, 7 Feb 2005 14:35:31 +0100
- Importance: Normal
- Sender: owner-council@xxxxxxxxxxxxxx
[To: council[at]gnso.icann.org]
Dear Councillors,
Please find a plain text and attached html version of the draft minutes
of the GNSO Council teleconference held on 13 January 2005.
If there are any changes you would like made please let me know.
Thank you very much.
Kind regards,
Glen de Saint Géry
GNSO Secretariat
13 January 2005
Proposed agenda and related documents
List of attendees:
Philip Sheppard - Commercial & Business Users C.
Marilyn Cade - Commercial & Business Users C.
Grant Forsyth - Commercial & Business Users C
Greg Ruth - ISCPC - proxy to Tony Holmes
Antonio Harris - ISCPC - absent - apologies - proxy to Tony Holmes/Greg
Ruth
Tony Holmes - ISCPC
Thomas Keller- Registrars - absent - apologies - proxy to Ross
Rader/Bruce Tonkin/Alick Wilson
Ross Rader - Registrars
Bruce Tonkin - Registrars
Ken Stubbs - gTLD registries
Philip Colebrook - gTLD registries - absent - apologies - proxy to Ken
Stubbs
Cary Karp - gTLD registries
Lucy Nichols - Intellectual Property Interests C
Niklas Lagergren - Intellectual Property Interests C - absent -
apologies - proxy to Lucy Nichols
Kiyoshi Tsuru - Intellectual Property Interests C.
Robin Gross - Non Commercial Users C.
Marc Schneiders - Non Commercial Users C.
Carlos Afonso - Non Commercial Users C. - absent - apologies - proxy to
Marc Schneiders
Alick Wilson
Demi Getschko - absent - apologies - proxy to Alick Wilson
Maureen Cubberley
15 Council Members
ICANN Staff
Paul Verhoef - Vice President, Policy Development Support
John Jeffrey - ICANN General Counsel
Dan Halloran - ICANN Deputy General Counsel
Kurt Pritz - Vice President, Business Operations
Barbara Roseman - ICANN Staff Manager
Tina Dam - Chief gTLD Registry Liaison
Tim Cole - Chief Registrar Liaison
GNSO Council Liaisons
Thomas Roessler - acting ALAC Liaison - apologies
Suzanne Sene - GAC Liaison
Glen de Saint Géry - GNSO Secretariat
MP3 Recording:
Part 1
Part 2
Part 3
Part 4
Quorum present at 20:07
Bruce Tonkin chaired this teleconference.
Item 1: Approval of Agenda
Bruce Tonkin stated that an updated agenda had been sent to Council.
Agenda approved
Item 2: Approval of the
Minutes of 18 November 2004
Minutes of 3 December 2004
Ken Stubbs moved the adoption of the Minutes of 18 November 2004 and
Minutes of 3 December 2004
The motion carried with three abstentions: Maureen Cubberley, Lucy
Nichols, Alick Wilson
Decision 1: The minutes of 18 November and 3 December 2004 were adopted
Item 3: Response to GNSO Council external review
Bruce Tonkin referred to the draft response from the GNSO Council to the
recommendations of the external review.
In discussion, it was felt that the appointment of liaisons could not be
fully realized without the reciprocity of liaisons, the role of liaisons
should be defined and that the process for the Government Advisory
Committee (GAC) liaisons should be formalized. It was suggested that in
a cover note the recommendations that called for Board action should be
noted.
Bruce Tonkin, seconded by Philip Sheppard, proposed:
Whereas the public comment period was due to be completed on January 24,
2005.
The GNSO Councilors review the comments in 7 days and if there are no
significant problems, the draft response from the GNSO Council be
submitted on 24 January 2005.
The motion was unanimously accepted by voice vote.
Decision 2:
Whereas the public comment period was due to be completed on January 24
The GNSO Councilors review the comments in 7 days and if there are no
significant problems, the draft response from the GNSO Council be
submitted on 24 January 2005.
Item 4: Draft Initial Report on procedure for use by ICANN in
considering requests for consent and related contractual amendments to
allow changes in the architecture or operation of a gTLD registry.
Bruce Tonkin reported that he was in the process of updating the report
with comments received from staff.
Item 5: Update on WHOIS
Marilyn Cade reported that the Internet Engineering Task Force (IETF)
working group, Cross Registry Internet Service Protocol (CRISP) gave a
presentation on the Internet Registry Information Service (IRIS) on an
open outreach call focussing on data gathering related to tiered access
to the Whois combined task force 1 and 2. The call was well attended by
the ICANN staff and the community. It was the task force's first effort
to take input from outside experts.
It was noted that there was no consensus in the task force to pursue
tiered access but only to explore tiered access, such as its
implications and costs.
January 31, 2005 was the closing date for constituency statements on the
recommendations relating to improving notification and consent for the
use of contact data in the Whois system.
On the procedure for conflicts when there are conflicts between a
registrar's of registry's legal obligations under local privacy laws and
their contractual obligations to ICANN, further dialogue was being
scheduled between Senior ICANN staff and the Whois task force 1 & 2.
Bruce Tonkin reported that the Whois task force 3 chair, Brian Darville,
had resigned and that he would be calling a meeting to progress further
with the task force as discussed in Cape Town.
Item 6: ICANN strategic plan
- Marilyn Cade to present proposal for consultative workshop on 7-8
February 2005
- budget for workshop from GNSO Council funds
- ICANN staff to present current plans for outreach
Paul Verhoef and Kurt Pritz commented on the broad outline for outreach
which was that Paul Twomey, senior staff and other staff were currently
scheduling a series of teleconferences with all constituencies to
receive input on which parts of the strategic plan they considered good,
where there might be room for improvements and where the approach could
be changed. Written submissions to the plan were sought both to get the
final plan out and to address the notions behind comments.
Paul Verhoef felt that there would be granularity at the group levels
which would provide detailed comments on the document and saw
consultation with constituencies separate from consultation with Council
as the higher up in hierarchy the more abstract the findings might be.
Council members expressed concern about an initiative that did not allow
members of the ICANN community to learn from the views expressed by
other ICANN community members and hence refine their own views. The
benefit of working through the GNSO Council was that the various views
of constituency members were taken account of and consolidated, rather
than fragmenting the process, so allowing the ICANN staff a better view
of the important issues from a broader spread of interests. The outreach
work being undertaken by ICANN staff via constituency teleconferences
would be an important first step before commencing a joint consultation
with ICANN staff on the strategic plan amongst people from different
stakeholder groups. As the strategic plan is a rolling plan, it should
be possible in future to incorporate future face-to-face dialogue on the
strategic plan into the normal schedule of physical ICANN meetings.
Marilyn Cade presented the proposal, drafted in consultation with fellow
councillors, for the consultative workshop on 7-8 February 2005.
"The ICANN Strategic Plan is a complex, broad and important document
which outlines ICANN's directions for a three year period. It is tied
to, and should guide the budget of ICANN. In a bottom up organization
like ICANN, consultation is critical to ensure support and acceptance,
as well as to take input on needed changes in a Strategic Plan to assure
attainability. The scope of changes and scale of changes proposed in the
Strategic Plan are as extensive as those changes undertaken with the ERC
process and deserve a similar examination and understanding by the
Supporting Organizations. Having an interactive discussion with the
Supporting Organizations/their members is a critical element of a bottom
up consultation. The consultation will supplement the comment process
via the public website.
Proposed meeting agenda
Monday 7 February 2005
o 1:00 p.m. Meeting starts with overview of purpose
o 1:20 p.m. Presentation on Strategic Plan/ICANN Senior Staff
3:00 p.m. Coffee Break
o 3:15 p.m. Open moderated discussion of Strategic Plan, with
questions/answers by ICANN staff.
o 3:30 p.m. Open floor to prepared presentations [per scheduling with
Planning Team]
o 4:10 Comments from participants/further discussion
o 5:30 p.m Meeting ends
o 6:00 p.m. Informal Social Hour/funding to be agreed to/or sponsors
developed
o Working Session of those who agree to undertake synthesis and drafting
of comments
Tuesday 8 February 2005
o Reconvene at 8:30 and work through 12:30 p.m.
o Complete draft comments on site for participants to then take back
into their respective communities/constituencies for agreement and
edits. o Hold comments open from February 8 - February 20, 2005
Participants are responsible for getting agreement from others in their
community/constituency during that time.
o Conduct final conference week of February. 21 to reach agreement on
edits/changes to be accepted into final comments.
o Post comments to ICANN public site on February 28, 2005."
Cost elements: the meeting rooms, 2 coffee breaks, the conference
bridge, an ISDN line, polycom phones with microphones estimated at
between 4000 and 5000 Euros.
Marilyn Cade proposed that Council should authorize the funding [in a
not to exceed amount (5000 Euros)] for the organization/hosting of the
meeting from the Council's reserve funds - left from previous
assessments.
Bruce Tonkin proposed taking a roll call on support for the event and
those who would be able to attend.
All the Councillors on the call (15) supported the event.
Amsterdam was chosen as a preference for the 8 or 9 Councillors who
stated that they would probably be able to attend in person.
Bruce Tonkin summarised commenting that an extensive discussion in the
constituencies was an important precursor to Council dialogue. ICANN
setting up forums to talk to individuals allowed for some of the depth,
but the benefit in terms of common messages and objectives that were
developed through a common meeting event woud provide more depth.
Paul Verhoef expressed concerned that the event would set a precedent in
the future.
Bruce Tonkin clarified that such consultation could be scheduled to
coincide with ICANN meetings in future.
Target budget of 5000 Euros
Lucy Nichols, seconded by Ross Rader moved that:
A budget of 5000 Euros for the consultative workshop project be approved
and authorization granted that the amount would be taken from the
remaining DNSO/GNSO funds.
Bruce Tonkin proceeded with a nominated vote.
20 votes in favour, 6 proxy votes in favour.
The motion passed.
Decision 3:
A budget of 5000 Euros for the consultative workshop project be approved
and authorization granted that the amount would be taken from the
remaining DNSO/GNSO funds.
Item 7: Contention for domain names at gtld registries
- motion to initiate an issues report
Draft resolution Whereas the high demand amongst registrars on behalf of
their registrants to register specific domain names that become
available for re-registration at the registry has lead to unforeseen
strains on the ability of registries and registrars to manage their
business efficiently, Whereas this affects the service level that
registrars can provide to their customers and the meaning of ICANN
accredited as it applies to registrars, Council resolves, to request the
ICANN staff manager to write an issues report (as specified in annex A
to the ICANN by-laws) on the "Problems caused by contention for domain
names made available by a gTLD registry ", so that Council can
subsequently decide if a policy development process would be
appropriate.
Philip Sheppard spoke to the resolution which arose out of a discussion
in Cape Town regarding the problem of of the volume of automated
requests for expiring domain names from registrar to registry and
requested further study through an issues report from the ICANN Staff
Manager so that Council could then decide whether a policy development
process should be initiated.
Ken Stubbs commented that the issues report should clarify the reason
for the demand.
Barbara Roseman reported that the staff recognized that the issue would
require effort from several ICNAN staff members with specific areas of
expertise
Kurt Pritz commented that in order to respond to the resolution, ICANN
would like to go back and look at the complaints received, and solicit
input from the registries and registrars on the topic, then provide a
briefing to the Council based on an analysis of various data bases to
ascertain whether there should be an issues report.
Bruce Tonkin clarified that an Issues Report asked General Counsel to
decide whether there were any policy issues but it did not go as far as
saying what specific agreements and contractual issues were affected and
proposed that thereshould be further clarification on contents and
expectations of issues report in general.
Philip Sheppard, seconded by Maureen Cubberley proposed the amended
draft resolution:
Whereas the high demand amongst registrars to register specific domain
names that become available for re-registration at the registry has lead
to unforeseen impact and strains on the registration infrastructure of
gTLD registries and registrars.
Whereas this affects the service level that registrars can provide to
their customers and the meaning of ICANN accredited as it applies to
registrars,
Council resolves, to request the ICANN staff manager to write an issues
report (as specified in annex A to the ICANN by-laws) on the "Problems
caused by contention for domain names made available by a gTLD registry
", so that Council can subsequently decide if a policy development
process would be appropriate
Bruce Tonkin called for a nominated vote.
19 votes in favour, 5 proxy votes in favour, 3 no votes. (Kiyoshi Tsuru
and Alick Wilson with the proxy for Demi Getschko had dropped off the
call and did not vote)
The motion carried.
Decision 4:
Whereas the high demand amongst registrars to register specific domain
names that become available for re-registration at the registry has lead
to unforeseen impact and strains on the registration infrastructure of
gTLD registries and registrars.
Whereas this affects the service level that registrars can provide to
their customers and the meaning of ICANN accredited as it applies to
registrars,
Council resolves, to request the ICANN staff manager to write an issues
report (as specified in annex A to the ICANN by-laws) on the "Problems
caused by contention for domain names made available by a gTLD registry
", so that Council can subsequently decide if a policy development
process would be appropriate
Item 8: Transfer of domain name agreements between registrants
(secondary market issues)
- see http://www.icann.org/announcements/announcement-21sep04-1.htm
- seek information from ICANN staff on complaints raised by registrars
or registrants, and other Internet users, and determine if appropriate
to request an issues report
ICANN staff had not received much more information since the
announcement on 21 September 2004 on the issues that had been raised by
the registrars, registrants or others in community.
Bruce Tonkin suggested that it would be useful for next council meeting
if ICANN staff could produce a report by sampling the complaints in the
last couple of months and those a year ago to ascertain the main
complaint areas and put them in context.
Council members were encouraged to consider the kind of input from ICANN
staff that would be useful in its consideration of the Transfers Policy.
The issue was deferred to the next meeting.
Item 9: ICANN staff update
- update on appointment of new policy support staff Item 9: ICANN staff
update
- update on appointment of new policy support staff
Paul Verhoef reported that the Human Resource Manager was concluding
negotiations for the junior policy support position while the senior
policy support person would probably commence early in March 2005.
Bruce Tonkin reminded the group that the external review recommended
that the Council should work with the Vice President for Supporting
Organizations to establish clear expectations regarding staff support.
Bruce Tonkin declared the GNSO meeting closed and thanked everybody for
participating.
The meeting ended: 21:00 UTC.
Next GNSO Council
see: Calendar
-
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<p> </p>
<p><font face="Arial, Helvetica, sans-serif">13 January 2005 </font> </p>
<p><font face="Arial, Helvetica, sans-serif">Proposed <a
href="http://gnso.icann.org/meetings/agenda-gnso-05aug04.htm">agenda
and related documents</a><br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>List of attendees:</b><br>
Philip Sheppard - Commercial & Business Users C.<br>
Marilyn Cade - Commercial & Business Users C. <br>
Grant Forsyth - Commercial & Business Users C<br>
Greg Ruth - ISCPC - proxy to Tony Holmes<br>
Antonio Harris - ISCPC - absent - apologies - proxy to Tony Holmes/Greg
Ruth<br>
Tony Holmes - ISCPC<br>
Thomas Keller- Registrars - absent - apologies - proxy to Ross Rader/Bruce
Tonkin/Alick
Wilson <br>
Ross Rader - Registrars <br>
Bruce Tonkin - Registrars <br>
Ken Stubbs - gTLD registries <br>
Philip Colebrook - gTLD registries - absent - apologies - proxy to Ken
Stubbs<br>
Cary Karp - gTLD registries <br>
Lucy Nichols - Intellectual Property Interests C <br>
Niklas Lagergren - Intellectual Property Interests C - absent - apologies -
proxy to Lucy Nichols<br>
Kiyoshi Tsuru - Intellectual Property Interests C. <br>
Robin Gross - Non Commercial Users C.<br>
Marc Schneiders - Non Commercial Users C.<br>
Carlos Afonso - Non Commercial Users C. - absent - apologies - proxy to Marc
Schneiders<br>
Alick Wilson<br>
Demi Getschko - absent - apologies - proxy to A</font><font face="Arial,
Helvetica, sans-serif">lick
Wilson<br>
Maureen Cubberley</font></p>
<p> <font face="Arial, Helvetica, sans-serif">15 Council Members<br>
<br>
<b>ICANN Staff</b><br>
Paul Verhoef - Vice President, Policy Development Support<br>
John Jeffrey - ICANN General Counsel<br>
Dan Halloran - ICANN Deputy General Counsel <br>
Kurt Pritz - Vice President, Business Operations<br>
Barbara Roseman - ICANN Staff Manager<br>
Tina Dam - Chief gTLD Registry Liaison <br>
Tim Cole - Chief Registrar Liaison <br>
<br>
<b>GNSO Council Liaisons</b><br>
Thomas Roessler - acting ALAC Liaison - apologies<br>
Suzanne Sene - GAC Liaison <br>
<br>
<br>
Glen de Saint Géry - GNSO Secretariat<br>
<br>
MP3 Recording:<br>
<a href="http://gnso-audio.icann.org/GNSO-Council-20050113.mp3">Part 1</a><br>
<a href="http://gnso-audio.icann.org/GNSO-Council-200501132.mp3">Part
2</a><br>
<a href="http://gnso-audio.icann.org/GNSO-Council-200501133.mp3">Part
3</a><br>
<a href="http://gnso-audio.icann.org/GNSO-Council-200501134.mp3">Part
4</a></font></p>
<p><font face="Arial, Helvetica, sans-serif"> <br>
Quorum present at 20:07<br>
<br>
<b>Bruce Tonkin</b> chaired this teleconference. <br>
<br>
<b>Item 1: <a
href="http://gnso.icann.org/meetings/agenda-gnso-13jan05.htm">Approval
of Agenda</a></b><br>
Bruce Tonkin stated that an updated agenda had been sent to Council.<br>
<a href="http://gnso.icann.org/meetings/agenda-gnso-13jan05.htm">Agenda
approved</a><br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Item 2: Approval of the </b><br>
<a href="http://gnso.icann.org/meetings/minutes-gnso-18nov04.htm">Minutes of
18 November 2004</a><b><br>
</b><a href="http://gnso.icann.org/meetings/minutes-gnso-03dec04.htm">Minutes
of 3 December 2004</a><b><br>
<br>
Ken Stubbs </b> moved the adoption of the <a
href="http://gnso.icann.org/meetings/minutes-gnso-18nov04.htm">Minutes
of 18 November 2004</a> and <a
href="http://gnso.icann.org/meetings/minutes-gnso-03dec04.htm">Minutes
of 3 December 2004</a><br>
<br>
The motion carried with three abstentions: Maureen Cubberley, Lucy Nichols,
Alick Wilson<br>
<br>
<b>Decision 1: The minutes of</b> <b> <a
href="http://gnso.icann.org/meetings/minutes-gnso-18nov04.htm">18
November</a> and<a
href="http://gnso.icann.org/meetings/minutes-gnso-03dec04.htm">
3 December 2004</a> were adopted<br>
<br>
Item 3: Response to <a
href="http://gnso.icann.org/reviews/gnso-review-sec1-22dec04.pdf">GNSO
Council external review </a><br>
Bruce Tonkin </b>referred to the<b> </b><a
href="http://gnso.icann.org/mailing-lists/archives/council/msg00733.html">draft
response from the GNSO Council</a> to the recommendations of the <a
href="http://gnso.icann.org/announcements/announcement-22dec04.htm">external
review</a>. <br>
<br>
In discussion, it was felt that the appointment of liaisons could not be
fully
realized without the reciprocity of liaisons, the role of liaisons should be
defined and that the process for the Government Advisory Committee (GAC)
liaisons
should be formalized. It was suggested that in a cover note the
recommendations
that called for Board action should be noted.<br>
<br>
<b>Bruce Tonkin</b>, seconded by <b>Philip Sheppard</b>, proposed:</font></p>
<p><font face="Arial, Helvetica, sans-serif">Whereas the public comment period
was due to be completed on January 24, 2005.<br>
</font><font face="Arial, Helvetica, sans-serif">The GNSO Councilors review
the comments in 7 days and if there are no significant problems, the <a
href="http://gnso.icann.org/mailing-lists/archives/council/msg00733.html">draft
response from the GNSO Council</a> be submitted on 24 January 2005.</font></p>
<p><font face="Arial, Helvetica, sans-serif">The motion was unanimously
accepted
by voice vote.<b><br>
<br>
Decision 2: <br>
Whereas the public comment period was due to be completed on January 24<br>
</b></font><b><font face="Arial, Helvetica, sans-serif">The GNSO Councilors
review the comments in 7 days and if there are no significant problems, the
<a
href="http://gnso.icann.org/mailing-lists/archives/council/msg00733.html">draft
response from the GNSO Council</a> be submitted on 24 January
2005.</font></b></p>
<p><font face="Arial, Helvetica, sans-serif"><b> <br>
Item 4:</b> <a
href="http://www.icann.org/tlds/gtld-initialreport-registryapproval.htm">Draft
Initial Report</a> on procedure for use by ICANN in considering requests for
consent and related contractual amendments to allow changes in the
architecture
or operation of a gTLD registry. <br>
<b>Bruce Tonkin</b> reported that he was in the process of updating the
report
with <a
href="http://gnso.icann.org/issues/registry-services/L-PDP-registry-services-ver3-28nov04.pdf">comments</a>
received from staff.<br>
</font><font face="Arial, Helvetica, sans-serif"><br>
<b>Item 5: Update on WHOIS</b> <br>
<b>Marilyn Cade</b> reported that the Internet Engineering Task Force (IETF)
working group, Cross Registry Internet Service Protocol (CRISP) gave a
presentation
on the Internet Registry Information Service (IRIS) on </font><font
face="Arial, Helvetica, sans-serif">an
open outreach call focussing on data gathering related to tiered access to
the
Whois combined task force 1 and 2. The call was well attended by the ICANN
staff
and the community. It was the task force's first effort to take input from
outside
experts. <br>
It was noted that there was no consensus in the task force to pursue tiered
access but only to explore tiered access, such as its implications and
costs.<br>
January 31, 2005 was the closing date for constituency statements on the<a
href="http://gnso.icann.org/issues/whois-privacy/whois-notification-30nov04.pdf">
recommendations relating to improving notification and consent for the use of
contact data in the Whois system</a>.<br>
On the <a
href="http://gnso.icann.org/issues/whois-privacy/whois-tf-conflict-30nov04.pdf">procedure
for conflicts </a>when there are conflicts between a registrar's of
registry's
legal obligations under local privacy laws and their contractual obligations
to ICANN, further dialogue was being scheduled between Senior ICANN staff and
the Whois task force 1 & 2.<br>
<b>Bruce Tonkin</b> reported that the Whois task force 3 chair, Brian
Darville,
had resigned and that he would be calling a meeting to progress further with
the task force as discussed in Cape Town.<br>
<br>
<b>Item 6: ICANN strategic plan </b><br>
- Marilyn Cade to present proposal for consultative workshop on 7-8 February
2005<br>
- budget for workshop from GNSO Council funds <br>
- ICANN staff to present current plans for outreach <br>
<br>
<b>Paul Verhoef</b> and <b>Kurt Pritz </b>commented on the broad outline for
outreach which was that Paul Twomey, senior staff and other staff were
currently
scheduling a series of teleconferences with all constituencies to receive
input
on which parts of the strategic plan they considered good, where there might
be room for improvements and where the approach could be changed. Written
submissions
to the plan were sought both to get the final plan out and to address the
notions
behind comments.<br>
<b>Paul Verhoef</b> felt that there would be granularity at the group levels
which would provide detailed comments on the document and saw consultation
with
constituencies separate from consultation with Council as the higher up in
hierarchy
the more abstract the findings might be.<br>
Council members expressed concern about an </font><font face="Arial,
Helvetica, sans-serif">initiative
that did not allow members of the ICANN community to learn from the views
expressed
by other ICANN community members and hence refine their own views. The
benefit
of working through the GNSO Council was that the various views of
constituency
members were taken account of and consolidated, rather than fragmenting the
process, so allowing the ICANN staff a better view of the important issues
from
a broader spread of interests. The outreach work being undertaken by ICANN
staff
via constituency teleconferences would be an important first step before
commencing
a joint consultation with ICANN staff on the strategic plan amongst people
from
different stakeholder groups. As the strategic plan is a rolling plan, it
should
be possible in future to incorporate future face-to-face dialogue on the
strategic
plan into the normal schedule of physical ICANN meetings.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Marilyn Cade</b> presented the
proposal, drafted in consultation with fellow councillors, for the
consultative
workshop on 7-8 February 2005. <br>
"The ICANN Strategic Plan is a complex, broad and important document
which
outlines ICANN's directions for a three year period. It is tied to, and
should
guide the budget of ICANN. In a bottom up organization like ICANN,
consultation
is critical to ensure support and acceptance, as well as to take input on
needed
changes in a Strategic Plan to assure attainability. The scope of changes and
scale of changes proposed in the Strategic Plan are as extensive as those
changes
undertaken with the ERC process and deserve a similar examination and
understanding
by the Supporting Organizations. Having an interactive discussion with the
Supporting
Organizations/their members is a critical element of a bottom up
consultation.
The consultation will supplement the comment process via the public
website.<br>
<br>
Proposed meeting agenda<br>
<br>
Monday 7 February 2005<br>
o 1:00 p.m. Meeting starts with overview of purpose <br>
o 1:20 p.m. Presentation on Strategic Plan/ICANN Senior Staff <br>
3:00 p.m. Coffee Break <br>
o 3:15 p.m. Open moderated discussion of Strategic Plan, with
questions/answers
by ICANN staff.<br>
</font><font face="Arial, Helvetica, sans-serif">o 3:30 p.m. Open floor to
prepared
presentations [per scheduling with Planning Team]<br>
o 4:10 Comments from participants/further discussion <br>
o 5:30 p.m Meeting ends <br>
o 6:00 p.m. Informal Social Hour/funding to be agreed to/or sponsors
developed
<br>
o Working Session of those who agree to undertake synthesis and drafting of
comments <br>
<br>
Tuesday 8 February 2005<br>
o Reconvene at 8:30 and work through 12:30 p.m. <br>
o Complete draft comments on site for participants to then take back into
their
respective communities/constituencies for agreement and edits. o Hold
comments
open from February 8 - February 20, 2005<br>
Participants are responsible for getting agreement from others in their
community/constituency
during that time. <br>
o Conduct final conference week of February. 21 to reach agreement on
edits/changes
to be accepted into final comments. <br>
o Post comments to ICANN public site on February 28, 2005."<br>
<br>
Cost elements: the meeting rooms, 2 coffee breaks, the conference bridge, an
ISDN line, polycom phones with microphones estimated at between 4000 and 5000
Euros.<br>
<b><br>
Marilyn Cade</b> proposed that Council should authorize the funding [in a not
to exceed amount (5000 Euros)] for the organization/hosting of the meeting
from
the Council's reserve funds - left from previous assessments.<br>
<br>
<b>Bruce Tonkin</b> proposed taking a roll call on support for the event and
those who would be able to attend. <br>
<br>
All the Councillors on the call (15) supported the event.<br>
Amsterdam was chosen as a preference for the 8 or 9 Councillors who stated
that
they would probably be able to attend in person.<br>
<b><br>
Bruce Tonkin</b> summarised commenting that an extensive discussion in the
constituencies
was an important precursor to Council dialogue. ICANN setting up forums to
talk
to individuals allowed for some of the depth, but the benefit in terms of
common
messages and objectives that were developed through a common meeting event
woud
provide more depth.<br>
<br>
<b>Paul Verhoef</b> expressed concerned that the event would set a precedent
in the future.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin </b>clarified that
such consultation could be scheduled to coincide with ICANN meetings in
future.</font></p>
<p><font face="Arial, Helvetica, sans-serif">Target budget of</font> <font
face="Arial, Helvetica, sans-serif">5000
Euros<br>
<b><br>
Lucy Nichols</b>, seconded by <b>Ross Rader </b>moved that:</font><br>
<font face="Arial, Helvetica, sans-serif">A budget of 5000 Euros for the
consultative
workshop project be approved and authorization granted that the amount would
be taken from the remaining DNSO/GNSO funds. <br>
<br>
<b>Bruce Tonkin</b> proceeded with a nominated vote.<br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif">20 votes in favour, 6 proxy votes
in favour.</font><font face="Arial, Helvetica, sans-serif"><br>
The motion passed.<br>
<br>
<b>Decision 3:<br>
A budget of 5000 Euros for the consultative workshop project be approved and
authorization granted that the amount would be taken from the remaining
DNSO/GNSO
funds. </b><br>
<br>
<br>
<b>Item 7: Contention for domain names at gtld registries <br>
- motion to initiate an issues report <br>
<br>
Draft resolution Whereas the high demand amongst registrars on behalf of
their
registrants to register specific domain names that become available for
re-registration
at the registry has lead to unforeseen strains on the ability of registries
and registrars to manage their business efficiently, Whereas this affects the
service level that registrars can provide to their customers and the meaning
of ICANN accredited as it applies to registrars, Council resolves, to request
the ICANN staff manager to write an issues report (as specified in annex A to
the ICANN by-laws) on the "Problems caused by contention for domain names
made
available by a gTLD registry ", so that Council can subsequently decide if a
policy development process would be appropriate. <br>
<br>
Philip Sheppard</b> spoke to the resolution which arose out of a discussion
in Cape Town regarding the problem of of the volume of automated requests for
expiring domain names from registrar to registry and requested further study
through an issues report from the ICANN Staff Manager so that Council could
then decide whether a policy development process should be initiated. <br>
<br>
<b>Ken Stubbs</b> commented that the issues report should clarify the reason
for the demand.<br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Barbara Roseman</b> reported
that
the staff recognized that the issue would require effort from several ICNAN
staff members with specific areas of expertise<br>
<b>Kurt Pritz</b> commented that in order to respond to the resolution, ICANN
would like to go back and look at the complaints received, and solicit input
from the registries and registrars on the topic, then provide a briefing to
the Council based on an analysis of various data bases to ascertain whether
there should be an issues report.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> clarified that
an Issues Report asked General Counsel to decide whether there were any
policy
issues but it did not go as far as saying what specific agreements and
contractual
issues were affected and proposed that thereshould be further clarification
on contents and expectations of issues report in general.</font><font
face="Arial, Helvetica, sans-serif">
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Philip Sheppard</b>, seconded
by <b>Maureen Cubberley</b> proposed the amended draft resolution:<br>
</font><font face="Arial, Helvetica, sans-serif"> <br>
Whereas the high demand amongst registrars to register specific domain names
that become available for re-registration at the registry has lead to
unforeseen
impact and strains on the registration infrastructure of gTLD registries and
registrars.<br>
Whereas this affects the service level that registrars can provide to their
customers and the meaning of ICANN accredited as it applies to registrars,
<br>
</font></p>
<p><font face="Arial, Helvetica, sans-serif"> Council resolves, to request the
ICANN staff manager to write an issues report (as specified in annex A to the
ICANN by-laws) on the "Problems caused by contention for domain names made
available
by a gTLD registry ", so that Council can subsequently decide if a policy
development
process would be appropriate</font><font face="Arial, Helvetica, sans-serif">
</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b> called for a
nominated vote.<br>
19 votes in favour, 5 proxy votes in favour, </font><font face="Arial,
Helvetica, sans-serif">3
no votes. (Kiyoshi Tsuru and Alick Wilson with the proxy for Demi Getschko
had
dropped off the call and did not vote)<br>
<br>
The motion carried.<br>
<br>
<b>Decision 4:<br>
Whereas the high demand amongst registrars to register specific domain names
that become available for re-registration at the registry has lead to
unforeseen
impact and strains on the registration infrastructure of gTLD registries and
registrars.<br>
Whereas this affects the service level that registrars can provide to their
customers and the meaning of ICANN accredited as it applies to registrars,
<br>
</b></font></p>
<p><b><font face="Arial, Helvetica, sans-serif"> Council resolves, to request
the ICANN staff manager to write an issues report (as specified in annex A to
the ICANN by-laws) on the "Problems caused by contention for domain names
made
available by a gTLD registry ", so that Council can subsequently decide if a
policy development process would be appropriate </font></b><font face="Arial,
Helvetica, sans-serif"><br>
<br>
<b>Item 8: Transfer of domain name agreements between registrants (secondary
market issues)<br>
- see http://www.icann.org/announcements/announcement-21sep04-1.htm<br>
- seek information from ICANN staff on complaints raised by registrars or
registrants,
and other Internet users, and determine if appropriate to request an issues
report <br>
<br>
</b> ICANN staff had not received much more information since the
announcement
on 21 September 2004 on the issues that had been raised by the registrars,
registrants
or others in community.<br>
<br>
<b>Bruce Tonkin</b> suggested that it would be useful for next council
meeting
if ICANN staff could produce a report by sampling the complaints in the last
couple of months and those a year ago to ascertain the main complaint areas
and put them in context. <br>
<br>
Council members were encouraged to consider the kind of input from ICANN
staff
that would be useful in its consideration of the Transfers Policy.<br>
<br>
The issue was deferred to the next meeting.<br>
<br>
<b>Item 9: ICANN staff update<br>
- update on appointment of new policy support staff Item 9: ICANN staff
update<br>
- update on appointment of new policy support staff </b></font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Paul Verhoef</b> reported that
the Human Resource Manager was concluding negotiations for the junior policy
support position while the senior policy support person would probably
commence
early in March 2005.<br>
<b><br>
Bruce Tonkin</b> reminded the group that the external review recommended that
the Council should work with the Vice President for Supporting Organizations
to establish clear expectations regarding staff support. <br>
<b> </b></font></p>
<p><font face="Arial, Helvetica, sans-serif"> </font><font face="Arial,
Helvetica, sans-serif"><b>
</b></font><font face="Arial, Helvetica, sans-serif"><b>Bruce Tonkin</b>
<b>declared
the GNSO meeting closed and thanked everybody for participating.<br>
The meeting ended: 21:00 UTC.</b></font></p>
<ul>
<li>
<p><font face="Arial, Helvetica, sans-serif"><b>Next GNSO Council </b><br>
see: <a href="http://gnso.icann.org/calendar/">Calendar</a></font><br>
</li>
</ul>
<hr>
<font face="Arial, Helvetica, sans-serif">
<p> </p>
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