[council] Resolutions from ICANN Board meeting held by teleconference on 28 October 2014

[Bruce Tonkin <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

Below are the two resolutions from the ICANN Board meeting held by 
teleconference on 28 Oct 2014.

The first item was approval for a contract with a third party to provide GAC 
secretariat services.

The second item related to making a decision to postpone the Marrakech meeting, 
and find an alternative.   The only viable alternative at this time was 
Singapore, which is the subject of this announcement:

https://www.icann.org/news/announcement-2014-11-03-en

Regards,
Bruce Tonkin


From:  https://www.icann.org/resources/board-material/resolutions-2014-10-28-en

Approved Board Resolutions | Special Meeting of the ICANN Board

28 Oct 2014

 
 
1.Main Agenda:
 
a.  Approval of Agreement with Australian Continuous Improvement Group Pty Ltd. 
for Secretariat Support to the GAC

Whereas, Australian Continuous Improvement Group Pty Ltd. (ACIG) is a 
consulting firm that has provided secretariat support to the GAC pursuant to 
temporary short-term interim agreements.

Whereas, the GAC, ACIG and ICANN desire to finalize a longer-term engagement.

Whereas, the temporary short-term agreements to date have not required Board 
approval; however, the longer-term engagement now under consideration would 
likely exceed the US$500,000.00 contracting and disbursement limits of the 
current Disbursement Policy and would therefore require Board approval.

Whereas, the GAC has secured the informal commitment of certain donor country 
GAC members to reimburse ICANN for any disbursements ICANN makes under the 
proposed agreement and the donor countries have established a not-for-profit 
association in Switzerland, the GAC Secretariat Funding Association, to provide 
the funding under this agreement.

Whereas, ICANN's acceptance of and reimbursement for these disbursements from 
the donor countries shall be subject to confirmation that such payments and 
reimbursements comply with requirements of the Office of Foreign Assets Control 
(OFAC), the Foreign Corrupt Practices Act (FCPA), and other applicable laws and 
regulations focused on compliance with anti-corruption and government imposed 
economic sanctions. 

Resolved (2014.10.28.01), the Board authorizes the President and CEO, or his 
designee(s), to take all actions to enter into the required contracts with, and 
make all required disbursements to Australian Continuous Improvement Group Pty 
Ltd. (ACIG), under the following terms: the ACIG agreement shall provide for a 
one-year term, with ICANN having the right to extend the term of the agreement 
for an additional successive one-year term, and a second successive term to 
expire at or around 31 July 2017, upon at least 90-days written notice prior to 
the expiration of the then current term, with total disbursements during any 
one-year period not to exceed US$900,000.
 

 
b.  ICANN52 Meeting Location - Move the February 2015 Meeting to an Alternate 
Location

Whereas, on 26 June 2014 the Board previously designated Marrakech, Morocco as 
the February 2015 location for ICANN's 52nd Public Meeting.

Whereas, ICANN is committed to holding three public meetings in 2015.

Whereas, unforeseen circumstances, including increasing community concern, lead 
ICANN to postpone Marrakech as a host location for an ICANN Public Meeting 
until 2016, and identify an alternative location for ICANN52 (for 8-12 February 
2015) as quickly as possible.

Whereas, ICANN has a limited opportunity to secure the required facilities 
sufficient to host an ICANN Public Meeting in an alternative location for the 
previously announced dates.

Resolved (2014.10.28.02), the Board approves the postponement of hosting an 
ICANN public meeting in Marrakech, Morocco until 2016 and authorizes the 
President and CEO, or his designee(s), to take all actions necessary to confirm 
the postponement.

Resolved (2014.10.28.03), the Board approves the identification of an 
alternative location for ICANN52 from 8-12 February 2015, and authorizes the 
President and CEO, or his designee(s), to take all actions necessary to hold 
the ICANN52 Meeting in an alternative location.

Resolved (2014.10.28.04), the Board authorizes the President and CEO, or his 
designee(s), to engage in and facilitate all necessary contracting and 
disbursements for the alternative Meeting venue for ICANN52 Public Meeting, 
from 8-12 February 2015 in an amount not to exceed US$2 million.

Resolved (2014.10.28.05), the Board authorizes the President and CEO, or his 
designee(s), to use the Reserve Fund for additional costs associated with an 
alternative location for the Meeting, in an amount not to exceed US$1.0 million.

Resolved (2014.10.28.06), the Board directs the President and CEO to continue 
to assess the circumstances, including travel restrictions, relating to the 
alternative location for ICANN 52, and periodically advise the Board.

Resolved (2014.10.28.07), specific items within this resolution and rationale 
shall remain confidential pursuant to Article III, section 5.2 of the ICANN 
Bylaws until the President and CEO determines that the confidential information 
may be released, as soon as reasonably possible