[council] Public comment: Proposed Revisions to Chapters 3 and 4 of the GNSO Council Operating Procedures Relating to Proxy Voting

[Glen de Saint Géry <Glen@xxxxxxxxx>]

http://www.icann.org/en/announcements/announcement-19jul11-en.htm


Proposed Revisions to Chapters 3 and 4 of the GNSO Council Operating Procedures 
Relating to Proxy Voting

Comment Period Deadlines (*)

Important Information Links

Public Comment 
Box<http://www.icann.org/en/public-comment/gnso-proxy-voting-19jul11-en.htm>

Open Date:

19 July 2011

To Submit Your Comments (Forum)<mailto:gnso-proxy-voting@xxxxxxxxx>

Close Date:

9 August 2011

Time (UTC):

23:59

View Comments Submitted<http://forum.icann.org/lists/gnso-proxy-voting/>

Section I: Description, Explanation, and Purpose


The GNSO Council recently identified areas for improvement in the GNSO Council 
Operating Procedures 
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf [PDF, 427 KB] 
that would simplify and clarify the procedures relating to proxy voting. At its 
meeting in Singapore on 22 June 2011 the GNSO Council approved a resolution 
https://community.icann.org/display/gnsocouncilmeetings/Motions+22+June+2011 
directing Staff to produce a redlined revision of the GNSO Council Operating 
Procedures incorporating proposed revisions and to post this document for 
twenty-one (21) days in the ICANN Public Comment Forum. ICANN Staff is seeking 
comments on Proposed Revisions to Chapters 3 and 4 of the GNSO Council 
Operating Procedures Relating to Proxy 
Voting<http://gnso.icann.org/council/gnso-op-procedures-revisions-19jul11-en.pdf>
 [PDF,158 KB].

Section II: Background


The GNSO Council recently identified areas for improvement in the GNSO Council 
Operating Procedures 
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf  [PDF, 427 KB] 
that would simplify and clarify the procedures relating to proxy voting and 
tasked the Operations Steering Committee (OSC) with completing a revision to 
improve the procedures.  On 14 June 2011 the OSC submitted to the GNSO Council 
recommended revisions. At its meeting in Singapore on 22 June 2011 the GNSO 
Council acknowledged receipt of the recommended revisions submitted by the OSC 
and approved a resolution 
https://community.icann.org/display/gnsocouncilmeetings/Motions+22+June+2011 
directing Staff to produce a redlined revision of the GNSO Council Operating 
Procedures incorporating the recommended revisions and to post this document 
for twenty-one (21) days in the ICANN Public Comment Forum.   The proposed 
revisions affect the following sections of the GNSO Council Operating 
Procedures:  Chapter 3 GNSO Council Meetings, Section 3.8 Absences and 
Vacancies; Chapter 4 Voting, Section 4.5.3 Remedies to Avoid Abstaining on a 
Vote; 4.5.3b Proxy Voting; and 4.5.3c Temporary Alternate.
The OSC found that the original procedures could be simplified and also that 
they contradicted the internal procedures of certain constituencies. The OSC 
simplified the procedures in terms of how the proxy giver assigns a vote to the 
proxy holder.  In particular, the proxy giver can give the proxy to any other 
Councilor.  The revision does, however, maintain the requirement that a Council 
member is not permitted to be a proxy holder for more than one proxy giver.  
The OSC also simplified the procedures in terms of the proxy vote to three 
rules: 1) it may either be directed, if applicable, by the proxy giver's 
appointing organization; 2) the proxy giver may instruct the proxy holder how 
to cast the vote; 3) in the absence of any instruction the proxy holder may 
vote freely on conscience.

Section III: Document and Resource Links


 *   GNSO Council Operating Procedures 
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf [PDF, 427 KB]
 *   GNSO Council Resolution 
https://community.icann.org/display/gnsocouncilmeetings/Motions+22+June+2011
 *   Proposed Revisions to Chapters 3 and 4 of the GNSO Council Operating 
Procedures Relating to Proxy Voting 
<http://gnso.icann.org/council/gnso-op-procedures-revisions-19jul11-en.pdf> 
[PDF, 158 KB]

Section IV: Additional Information

None

Staff Contact:

Julie Hedlund

Email:

julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx?subject=More%20information%20on%20the%20Proposed%20Revisions%20to%20Chapters%203%20and%204%20of%20the%20GNSO%20Council%20Operating%20Procedures%20Relating%20to%20Proxy%20Voting%20public%20comment%20period>








Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org