[council] GNSO Council Agenda 1 April 2010

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

In preparation for the GNSO Council meeting on Thursday, 1 April 2010 at 2000 
UTC

Please find the agenda at
http://gnso.icann.org/meetings/agenda-01apr10-en.htm

and on the Wiki
https://st.icann.org/gnso-council/index.cgi?proposed_agenda_1_april_2010

and in plain text for your convenience with the motion at the bottom of the 
agenda.

Please note the addition to the agenda in Item 2:
2.1.5 Objective # 5

Charter
http://gnso.icann.org/issues/vertical-integration/vi-chartered-objectives-10mar10-en.pdf

 Agenda for GNSO Council Meeting 1 April 2010.

This agenda was established according to the GNSO Council Operating Procedures 
approved 28 October 2009 for the GNSO Council.
http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf

For convenience:

    * An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
    * An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 20:00 UTC

See the following and http://www.timeanddate.com/ for other times:
13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 CET; 
00:00 Moscow; 01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 07:00 Melbourne - 
next day

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

Please click on the link to join the GNSO Council Adobe Connect room
http://icann.na3.acrobat.com/gnsocouncil/
Please enter as a 'guest'.

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members

1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the following Council meetings per the new 
Council Operating Procedures:

    * 10 March meeting - Pending approval on 3 April 2010
     http://gnso.icann.org/mailing-lists/archives/council/msg08658.html
    * 15 March Special meeting - approved on 26 March 2010.
     http://gnso.icann.org/meetings/minutes-council-15mar10-en.htm

Item 2: Vertical Integration PDP Update (10 minutes)

2.1 Status Report (Stephane van Gelder)

2.1.1 Formation of Working Group

2.1.2 Election of chair/vice chair

2.1.3 Brief progress report

2.1.4 Draft Work Schedule

2.1.5 Objective # 5

Charter
http://gnso.icann.org/issues/vertical-integration/vi-chartered-objectives-10mar10-en.pdf

2.2 Invitation of participants from the AC's and other SO's (Chuck Gomes/Glen)

Item 3: Whois Studies (40 minutes)

3.1 Refer to:

* Whois Studies Report:
https://st.icann.org/gnso-council/index.cgi?whois_discussion#
http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf

* Public comment site for the Framework for ICANN's FY11 Operating Plan and 
Budget:

http://www.icann.org/en/public-comment/public-comment-201004-en.htm#op-budget-fy2011

(Note that the comment period ends today.)

* Public comment: Draft NORC Report on Whois Accuracy, (comment period ends 15 
April 2010)

Presentation Slides:
http://gnso.icann.org/correspondence/whois-studies-presentation-01apr10-en.pdf

3.2 Overview of the Report (Liz Gasster)

3.3 Discussion

3.4 Action items

3.4.1 Review and assess cost and feasibility estimates for the studies
3.4.2 Decide whether to pursue any of the studies and, if so, which ones
3.4.3 Provide input into the FY11 budget process

3.5 How should we accomplish the above?

* Should we form a drafting team to develop recommendations for consideration 
in our next meeting?
* Other ideas?
* Note that a final budget has to be finished by 17 May and there are currently 
no funds budgeted for Whois Studies.

Item 4: Prioritization of GNSO work (15 minutes)

4.1 Status Report (Olga Cavalli)

4.2 Next steps?

Item 5: Status updates (10 minutes)

5.1 Questions/comments on written status updates sent in advance by leaders of 
Working Groups, Work Teams, staff projects, etc.?

Status updates:

http://gnso.icann.org/meetings/notes-council-01april10-en.htm

Item 6: Any Other Business (15 minutes)

6.1 GNSO action items from 12 March Board Resolutions

6.1.1 Joint SO/AC WG "to develop a sustainable approach to providing support to 
applicants requiring assistance in applying for and operating new gTLDs" in 
response to the ICANN Board Resolution 20 at the Nairobi Meeting

6.1.2 Motion:
See: https://st.icann.org/gnso-council/index.cgi?1_april_motions

6.1.3 Discussion

6.1.4 Vote
(Note: Absentee voting does not apply.)

6.2 Other?

Item 7: The updated GNSO Project Status List (10 minutes)

http://gnso.icann.org/meetings/pending-projects-list.pdf

7.1 Questions/comments?

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House ("GNSO Supermajority");
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.
The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
________________________________________
Local time between March and October, Summer in the NORTHERN hemisphere
________________________________________
Reference (Coordinated Universal Time) 20:00UTC
________________________________________
California, USA (PST) UTC-8+1DST 13:00
Cedar Rapids, USA (CDT) UTC-6+1DST 15:00
New York/Washington DC, USA (EDT) UTC-5+1DST 16:00
Buenos Aires, Argentina UTC-3+0DST 17:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00
Dublin, Ireland (GMT) UTC+1DST 21:00
Darmstadt, Germany (CET) UTC+1+1DST 22:00
Paris, France (CET) UTC+1+1DST 22:00
Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day
Karachi, Pakistan UTC+5+0DST 01:00 next day
Hong Kong, China UTC+8+0DST 04:00 next day
Tokyo, Japan UTC+9+0DST 05:00 next day
Melbourne,/Sydney Australia (EDT) UTC+10+1DST 07:00 next day
________________________________________
The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local time 
(with exceptions)
________________________________________
For other places see http://www.timeanddate.com/

MOTION TO CREATE JOINT SO/AC WORKING GROUP ON NEW GTLD APPLICANT SUPPORT:

Made by: Rafik Dammak Seconded by: Olga Cavalli amended by Wolf-Ulrich Knoben 
and Tim Ruiz
(Amendments are in bold text)

Whereas, ICANN aims to ensure that the New gTLD Program is inclusive, along the 
lines of the organization's strategic objectives;

Whereas, numerous stakeholders have, on various occasions, expressed concern 
about the cost of applying and about the material requirements for new gTLDs, 
and suggested that these costs and material conditions might hinder applicants 
requiring assistance, especially those from developing regions, from 
cultural/linguistic groups and from non-profit groups such as philanthropies,

Whereas, on 13 March 2010, the ICANN Board adopted Resolution 20 
(http://www.icann.org/en/minutes/resolutions-12mar10-en.htm#20) requesting that 
stakeholders work with their respective ACs and SOs to form a working group to 
provide a sustainable approach to providing support to applicants requiring 
assistance in applying for and operating new gTLDS;

Whereas, the GNSO Council desires to form a joint working group with other 
interested Supporting Organizations (SO's) and Advisory Committee (AC's) to 
fulfill this Board request, and to develop a sustainable approach to providing 
support to such new GTLD applicants;

NOW THEREFORE, BE IT:

Resolved, that the GNSO Council supports the formation of a joint SO/AC working 
group to respond to the Board's request by developing a sustainable approach to 
providing support to new gTLD applicants requiring assistance in applying for 
and operating new gTLDS,  keeping in mind the GNSO Implementation guideline to 
recover the cost of new gTLD applications and on-going services to new gTLDs"


Resolved further, that Rafik Dammak shall serve as the GNSO Council Liaison for 
this joint SO/AC working group;

Resolved further, that the GNSO Council Chair shall within 48 hours of this 
motion inform the Chairs of other SO's and the AC's of this action and 
encourage their participation;

Resolved further, that ICANN Staff shall within seven calendar days of this 
motion identify and assign applicable Staff support for this working group and 
arrange for support tools such as a mailing list, website and other tools as 
needed;

Resolved further, that the staff support assigned to this working group shall 
within 48 hours after the support tools are arranged distribute an invitation 
for working group participants as widely as possible within the SO/AC community;

Resolved further, that the New gTLD Applicant Support WG shall initiate its 
activities within 28 days after the approval of this motion. Until such time as 
the WG can select a chair and that chair can be confirmed by the participating 
SO's and AC's, the GNSO Council Liaison shall act as interim co-chair with the 
liaison(s) from other SO's and AC's;

Resolved further, that the New gTLD Applicant Support WG shall as its first 
action items: i) elect a chair or co-chairs; ii) establish meeting times as 
needed; and iii) develop and propose a charter describing its tasks and 
schedule of deliverables for approval by the participating SO's and AC's.

Resolved further, that the New gTLD Applicant Support WG shall deliver its 
initial recommendation for community comment in time for discussion at the 
Brussels ICANN meeting.

Please let me know if you have any questions.
Thank you,

Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org