[council] Preliminary Report of ICANN Board meeting 19 February 2010

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

See below.

The Board decided to reconfirm the meeting in Nairobi, but authorised 
additional funding for enhancing remote participation.  This funding is 
intended for things like additional staff to monitor the audio/video feeds, etc.

So far it looks like nearly all the Board will attend.  I have only heard of 
one liaison so far that can't attend.


Regards,
Bruce Tonkin



From: http://www.icann.org/en/minutes/prelim-report-19feb10-en.htm 


Preliminary Report of Special Board Meeting

19 February 2010
[Formal Minutes are still to be approved by the ICANN Board] 

Note: This has not been approved by the Board and does not constitute minutes 
but does provide a preliminary attempt setting forth the unapproved reporting 
of the resolutions from that meeting. Details on voting and abstentions will be 
provided in the Board's Minutes, when approved by the board at a future 
meeting. 

A Special Meeting of the ICANN Board of Directors was held via teleconference 
19 February 2010 @ 03.00 UTC. Chairman Peter Dengate Thrush promptly called the 
meeting to order. 

In addition to Chairman Peter Dengate Thrush the following Directors 
participated in all or part of the meeting: Rod Beckstrom (President and CEO), 
Dennis Jennings (Vice Chairman), Harald Tveit Alvestrand, Raimundo Beca, Steve 
Crocker, Rita Rodin Johnston, Raymond A. Plzak, Rajasekhar Ramaraj, George 
Sadowsky, Mike Silber, Jean-Jacques Subrenat, Bruce Tonkin, and Katim Touray. 
Gonzalo Navarro sent his apologies. 

The following Board Liaisons participated in all or part of the meeting: Janis 
Karklins, GAC Liaison; Ram Mohan, SSAC Liaison; Thomas Narten, IETF Liaison; 
Jonne Soininen, TLG Liaison; Vanda Scartezini, ALAC Liaison; and Suzanne Woolf, 
RSSAC Liaison. 


This is a preliminary report of the approved resolutions resulting from the 
Special Meeting of the ICANN Board of Directors, which took place on 19 
February 2010. 

Agenda 

Discussion regarding Upcoming ICANN International Meeting 

Rod Beckstrom, Doug Brent and Geoff Bickers led a presentation to the Board on 
the following topics relating to the upcoming International Meeting in Nairobi: 

a) the additional measures taken by the Kenyan hosts and ICANN to enhance 
security; 

b) the current registration and cancellation figures, particularly noting those 
who have declared they will not attend; 

c) the full agenda planned for the meeting, with a commitment to move ahead on 
relevant decisions; 

d) the demands and challenges to providing enhanced remote participation tools, 
to support those who will not be able to attend in person; the need for ongoing 
monitoring of the security situation; 

and, e) the ongoing communication with the community. 


The Board then took the following action: 

Review of Plans for ICANN's 37th International Meeting in Nairobi
 
=================================================================

Whereas, the ICANN Board approved holding its 2010 Africa meeting in Nairobi 
during its May 2009 Board Meeting (see resolution 2009.05.21.09);

 

Whereas, the ICANN Board has reconfirmed its commitment to hold the 37th 
International Meeting in Nairobi, during its January 2010 Board Meeting (see 
resolution 2010.01.22.01);

 

Whereas, ICANN has continued to receive external information and questions 
regarding security and has conducted internal reviews and external reviews of 
the current security conditions following on from recent events in Nairobi;

 

Resolved (2010.02.18.01), the ICANN Board has reviewed and confirms the plans 
for its upcoming 37th International ICANN Meeting in Nairobi;

 

Resolved (2010.02.18.02), the ICANN Board directs the CEO to continue to 
communicate widely with the community and provide information regarding the 
meeting;

 

Resolved (2010.02.18.03), the ICANN Board directs the CEO to report back to the 
ICANN Board following the 37th International Meeting on the use of the 
adjustments and approaches relating to enhancement of ICANN's meetings. 

10 Board members voted in favor of the resolutions.  One board member voted 
against the resolutions, and three abstained from voting. One Board member was 
not available to vote on the resolution. The resolution carried. 

Following on from a board member suggestion to withhold cost information while 
the Nairobi meeting is still being prepared and planned, the board members also 
approved a resolution to redact one resolution (2010.02.02.18.04) from the 
preliminary report until after the Nairobi meeting. The redacted resolution was 
regarding specific funding authorization for enhanced public participation. 
General Counsel & Secretary, John Jeffrey     agreed that this redaction could 
be made consistent with Article III, Section 5, Paragraph 2 of the ICANN 
Bylaws, thus allowing the amount to be withheld until the arrangements are made 
and the resolution can be posted in the formal minutes of this meeting. 

Staff will continue to communicate widely with the community regarding the 
Nairobi meeting in line with the Board's direction and guidance. 

Meeting adjourned 4.35 UTC.