[registrars] Election for the Registrars Executive Committee

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

The registrars Executive committee consists of the following people:
- Elana Broitman (Chair)
- Rick Wesson (Vice Chair, and CTO)
- Donna McGehee (Treasurer)
- Robert F. Connelly (Secretary)


Most of the Executive Committee took up their 1 year position at the
conclusion of the last election (around 17 June 2003).  Donna McGehee
took up the treasurer's position on 29 March 2004, after the previous
treasurer resigned mid-term.  It is therefore appropriate to begin the
election process again for 2004, for the positions Chair, Vice
chair/CTO, Secretary.

The term of office is one year.  An Elected Officer may only serve three
consecutive terms for the same position. 

The duties are described in the constituency bylaws at:
http://www.icann-registrars.org/docs/gnso-rc-bylaws.doc 

Relevant sections of the bylaws are included below.

I recommend that constituency members consider nominating candidates as
soon as possible.  The election procedure is described in:
http://www.icann-registrars.org/docs/rules%20of%20procedure.doc 

Regards,
Bruce Tonkin




The duties are:

3.4.1. The Chair, who shall

3.4.1.1. Act as a neutral facilitator of Constituency meetings and
teleconferences, provide Constituency leadership and act as spokesperson
for the Constituency;
3.4.1.2. Facilitate the development of Constituency consensus on various
issues, as appropriate; and
3.4.1.3. Represent the Constituency on Constituency policies and other
items that have been deemed to be the official position of the
Constituency by the Membership; and
3.4.1.4. Report activities of interest and importance to the
Constituency on a regular basis, but no less than every ninety (90)
days.


3.4.2. The Secretary, who shall

3.4.2.1. Take, maintain and publish in a timely manner minutes of
Constituency meetings and facilitate communications of the Registrar
Constituency. 
3.4.2.2. Encourage new registrars to join the Constituency.  
3.4.2.3. Monitor, report and make recommendations regarding legislation
and regulations affecting the registrar community
3.4.2.4. Manage the Registrar Constituency web site as appropriate. 
3.4.2.5. Report activities of interest and import to the Constituency on
a regular basis, but no less than every ninety (90) days.


3.4.4. The Vice Chair & Technology Officer, who shall

3.4.4.1. Monitor and report to the Constituency on technical issues
relating to the domain name system, including registries' compliance
with registry service level agreements,
3.4.4.2. Monitor developments within the Internet Engineering Task Force
(IETF), and other technical developments, as appropriate.
3.4.4.3. Facilitate the development of Constituency consensus on
technology issues.
3.4.4.4. Report activities of interest and import to the Constituency on
a regular basis, but no less than every ninety (90) days; and
3.4.4.5. Act as Chairperson in situations when the Chairperson is
temporarily unavailable to do so.




4.3. Eligibility for Elected Office

4.3.1. Any representative of any ICANN recognized gTLD Registry in the
possession of, or with access to, Registry Proprietary Information or
Registry Sensitive Information, as defined in the relevant
ICANN/Registry contract is ineligible to represent the Constituency as a
whole, either as an Elected Officer of the Constituency, as an Elected
Representative, or as a participant on or delegate to a council, task
force, or other GNSO or ICANN committee, working group or panel, for a
period of one year since the last receipt of such information;

4.3.2. Only Registered Representatives of Members in good standing are
eligible to be nominated to stand as a candidate for any Constituency
election.  Non-Registered Representatives of Members in good standing
are also eligible to be nominated to stand as candidates for
Constituency election to offices covered by Section 3.1.4.

4.3.3. Only Registered Representatives of Members in good standing may
make nominations for any election of any Elected Member.

4.3.4. Each of the GNSO Council Representatives must be from separate
geographic region in accordance with ICANN's by-laws. 

4.3.5. One nominee - In cases where one nomination has been made and
accepted as of the closing of the nomination process per Section II of
the Registrar Constituency Rules of Procedure, the Constituency shall
hold an election per such section.  If the candidate does not receive at
least 50% of the votes cast, such candidate shall not be declared the
winner and the Constituency will open a second election process for such
position(s).


4.6. Conflict of Interest.

4.6.1. Any person nominated to be an Elected Member must declare
potential conflicts of interest as follows:  
4.6.1.1. to the effect that such person has not been in possession of
any Registry Proprietary or Sensitive Information during the 12 months
prior to the announcement of any election that they have been nominated
as a candidate in; and 

4.6.1.2. disclosure of any conflict of interest, including contracts of
employment or personal services to a Member, any member of another ICANN
Constituency, or other Observer to the Constituency.  Such positions
shall include, but not be limited to:  officer, director, consultant, or
employee.

4.6.1.3. The timing of such declarations is prior to the commencement of
the election process, and every six months after the election of such
person.  A statement of disclosure must also be made promptly at any
other time that such Elected Member has reason to believe that a
conflict has arisen, such person has become in possession of any
Registry Proprietary or Sensitive Information, or such person has
reasonable cause to know either circumstance is likely to occur within
30 days.  

4.6.1.4. The disclosure shall be forwarded to the Secretary of the
Constituency, who shall immediately publish it to the Registrars'
Constituency website and the Registrar Constituency mailing list. 

4.6.1.5. Such person shall recuse him or herself from any decision or
vote on a matter giving rise to such conflict.

4.6.1.6. Failure to complete any such declaration will be deemed
sufficient basis for the Constituency Executive Committee to invalidate
the election or appointment of the candidate.