[registrars] Fourth Draft of GAINING registrar form for transfers

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

Here is the fourth draft of the standardised form of authorisation from
a gaining registrar to a registrant prior to the registrar sending a
transfer command to the registry.

The changes are:
- adding the ability to provide a list of domain names
- making it optional to include the name of the losing registrar

With regard to the suggestion to move from a template to a set of
minimum requirements.
This was addressed at the last meeting of ICANN staff transfers
assistance group in Los Angeles in September.  The group felt that it
would be easier to manage disputes if a template was used (this partly
relates to the cost of dispute resolution).  This issue doesn't arise
with the WHOIS reminder policy as it does not involve competitive
tension between a gaining and losing registrar.  It was agreed at the
last meeting that the template should be reviewed in 3 months after
practical experience could be taken into account.

I will raise the issue again at the meeting of the transfers assistance
group, but I suggest we try to keep the process simple to start with.
We don't even have a disputes resolution process yet.  After 3 months we
could propose a minimum set of requirements instead of a template.

Regards,
Bruce



***********************************************************************

STANDARDIZED FORM OF AUTHORIZATION
DOMAIN NAME TRANSFER - REQUEST FOR CONFIRMATION

An English version of this message is contained below.

<Insert translation of English version in preferred language of the
registrant if known>

ENGLISH VERSION

Attention: <insert Registrant or Administrative Contact of Record as
listed in the WHOIS>

Re: Transfer of <insert one or more domain names>

[OPTIONAL text: The current registrar of record for this domain name is
<insert name of losing registrar>.]

<insert name of gaining registrar> has received a request from 
<insert name of person/entity/reseller requesting transfer> 
[OPTIONAL text:] 
via <insert method of request e.g email address of person requesting
transfer> 
[END OPTIONAL TEXT] 
on <insert date of request> for us to become the new registrar of
record.

You have received this message because you are listed as the registrant 
or administrative contact for this domain name in the WHOIS database. 

Please read the following important information about transferring your
domain name:

* You must agree to enter into a new Registration Agreement with us. 
You can review the full terms and conditions of the Agreement at 
<insert URL of new terms and conditions>

* Once you have entered into the Agreement, the transfer will take place

within five (5) calendar days.

* Once a transfer takes place, you will not be able to transfer to
another registrar for 60 days, apart from a transfer back to the
original registrar. 

If you WISH TO PROCEED with the transfer, you must respond to this
message via one of the following methods 
(note if you do not respond by <date>, <domain name or domain names>
will not be transferred to us.).

[NOTE: a registrar can choose to include one or more of the following in
the message sent to the registrant/admin contact, and additional
processes may be added with ICANN approval.  The order in which options
are presented is a decision for each registrar]

[option 1] please email us <insert contact details> with the following
message:

"I confirm that I have read the Domain Name Transfer - Request for
Confirmation Message.  

I confirm that I wish to proceed with the transfer of 
<insert domain name> from <insert name of losing registrar> 
to <insert name of gaining registrar>."


[option 2] please go to our website, <insert URL of confirmation
webpage> 
to confirm.
[Note: website to contain text as above, with the option to confirm or
deny the transfer]

[option 3] please print out a copy of this message and send a signed
copy to 
<insert fax or postal address details>


If you DO NOT WANT the transfer to proceed, then don't respond to this
message.

 
If you have any questions about this process, please contact <insert
contact details>.