[registrars] Third Draft Standardised Form of Authorisation for transfers

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

See below for revised text.  

It was decided at a meeting of the transfers assistance group in Los
Angeles on 11 September 2003 (almost a month ago - hard to believe) that
the text would remain fixed, but would be subject to a review 3 months
after implementation of the new policy.  ICANN staff would manage a
public comment process (e.g 14 days) where registrars and other parties
could submit suggestions for improvement, and ICANN staff in
consultation with a group such as the transfers assistance group would
create a new version of the standardised text (the change could be
subject to a further comment period to fine tune- e.g 7 days).  This
review process could be repeated in another 3 months, and at regular
intervals in response to registrar or end user demand.

The other decision was to try to keep the text as simple as possible to
assist those for whom English is not their first language.

Text in square brackets [ ] is for comments, and is not part of the
standardised form seen by the registrant.

Text in angle brackets < > is to indicate where information needs to be
inserted.  The registrant would only see the inserted text and not the
angle bracket.

The changes are:
- the registrar can change the order of the transfer confirmation
options
- a gaining registrar may include information of how a request was
received (e.g via an email address)
- a time limit is included for when a response is required
- the instructions for approving the transfer or rejecting the transfer
are clearer

Let me know if there are any further comments.


Regards,
Bruce Tonkin


***********************************************************************

STANDARDIZED FORM OF AUTHORIZATION
DOMAIN NAME TRANSFER - REQUEST FOR CONFIRMATION

An English version of this message is contained below.

<Insert translation of English version in preferred language of the
registrant if known>

ENGLISH VERSION

Attention: <insert Registrant or Administrative Contact of Record as
listed in the WHOIS>

Re: Transfer of <insert domain name>

The current registrar of record for this domain name is <insert name of
losing registrar>.

<insert name of gaining registrar> has received a request from 
<insert name of person/entity/reseller requesting transfer> 
[OPTIONAL text:] 
via <insert method of request e.g email address of person requesting
transfer> 
[END OPTIONAL TEXT] 
on <insert date of request> for us to become the new registrar of
record.

You have received this message because you are listed as the registrant 
or administrative contact for this domain name in the WHOIS database. 

Please read the following important information about transferring your
domain name:

* You must agree to enter into a new Registration Agreement with us. 
You can review the full terms and conditions of the Agreement at 
<insert URL of new terms and conditions>

* Once you have entered into the Agreement, the transfer will take place

within five (5) calendar days.

* Once a transfer takes place, you will not be able to transfer to
another registrar for 60 days, apart from a transfer back to the
original registrar. 

If you WISH TO PROCEED with the transfer, you must respond to this
message via one of the following methods 
(note if you do not respond by <insert gaining registrar selectable
timelimit>, the transfer will not proceed). 

[NOTE: a registrar can choose to include one or more of the following in
the message sent to the registrant/admin contact, and additional
processes may be added with ICANN approval.  The order in which options
are presented is a decision for each registrar]

[option 1] please email us <insert contact details> with the following
message:

"I confirm that I have read the Domain Name Transfer - Request for
Confirmation Message.  

I confirm that I wish to proceed with the transfer of 
<insert domain name> from <insert name of losing registrar> 
to <insert name of gaining registrar>."


[option 2] please go to our website, <insert URL of confirmation
webpage> 
to confirm.
[Note: website to contain text as above, with the option to confirm or
deny the transfer]

[option 3] please print out a copy of this message and send a signed
copy to 
<insert fax or postal address details>


If you DO NOT WANT the transfer to proceed, then don't respond to this
message.

 
If you have any questions about this process, please contact <insert
contact details>.