[dow2tf] Meeting Tuesday August 3rd (9-11am EST; 2-4pm UTC)
- To: "'dow1tf@xxxxxxxxxxxxxx'" <dow1tf@xxxxxxxxxxxxxx>, "'dow2tf@xxxxxxxxxxxxxx'" <dow2tf@xxxxxxxxxxxxxx>
- Subject: [dow2tf] Meeting Tuesday August 3rd (9-11am EST; 2-4pm UTC)
- From: "Neuman, Jeff" <Jeff.Neuman@xxxxxxxxxx>
- Date: Wed, 28 Jul 2004 08:33:59 -0400
- Cc: "'bruce.tonkin@xxxxxxxxxxxxxxxxxx'" <bruce.tonkin@xxxxxxxxxxxxxxxxxx>, "'gnso.secretariat@xxxxxxxxxxxxxx'" <gnso.secretariat@xxxxxxxxxxxxxx>
- Sender: owner-dow2tf@xxxxxxxxxxxxxx
The majority of people polled indicated that they could meet on August 3rd.
I believe only one person said that he or she could not attend. I believe
the agenda for the meeting should be:
(1) Review Activities in KL
(2) Selection of chair for TF1 and TF2
(3) Select priority recommendations for further work
- e.g registrant consent, tiered access
(4) Break into sub-groups to develop reference implementations
* E.g registrant consent
* Tiered access (break into two subgroups
- what data is in each tier
- how to accredit/identify users of tier 2
Please let me know your thoughts on this agenda and whether you have
anything to add. There is a lot to cover, so I blocked out 2 hours. If it
takes les time, great.
Glen, can you please send around a call-in number for this meeting as well
as plan for an mp3 recording?
From: gnso.icann [mailto:gnso.secretariat@xxxxxxxxxxxxxx]
Sent: Thursday, July 22, 2004 11:36 PM
Subject: [dow1tf] WHOIS Task Force 1, 2, 3 July 20, 2004 - Minutes
[To : Whois task forces 1, 2, 3]
WHOIS Task Force 1, 2, 3 July 20, 2004 - Minutes
Bruce Tonkin meeting chair
Jeff Neuman - Chair tf 1
David Fares (tf1)
David Maher tf1 (also representing tf2)
Antonio Harris (tf1)
Milton Mueller (tf1 alternate tf2)
Tom Keller (tf2)
Ken Stubbs (tf3)
Greg Ruth (tf3)
Ross Rader (tf3)
ICANN Vice President, Policy Development Support: Paul Verhoef
ICANN Staff manager: Barbara Roseman
GNSO Secretariat: Glen de Saint Géry
General Objectives - next steps
Review proposed recommendations
Review consensus policy recommendations already made, but not yet
implemented, and whether they have relevance for current recommendations
Implementation analysis for proposed recommendations
o Reference implementation
Assess Implementability, technical and otherwise
How long to implement
Cost of implementation - impact on ICANN budget, registrars, registries,
registrants, user community
Should aspects of implementation be standardised (specified as part of the
policy) or left to the market
o Funding model for additional costs
Prioritise implementation work
Take small steps forward
Current state: all data available for anonymous public access
Port 43/web based (bulk access is out of scope)
TF2: conspicuous notice to registrants of current policy
need to clearly define "conspicuous notice".
Consider defining a reference implementation for conspicuous notice and
assess whether parts of the implementation should be standardised (ie
explicitly included in the policy specification)
How does current status of datacontractual requirements relate to national
laws on privacy?
This issue is tightly associated with the degree of consent as discussed
above. This will need to be assessed once the policy is improved.
Basic data (e.g for purposes of contactability) (Tier 1)
Public, anonymous, doesn't matter who sees it
The working group needs to clearly recommend what information should be
included in tier 1. Full data (e.g for purposes of accountability) (Tier 2)
Someone needs to be accountable for what happens with the use of this domain
Identify the requestor of data
Questions: What falls into each set of data?
TF 1 made a suggestion for how to distinguish the data
TFs both need to make clear what the definitions of the data sets would be
(Which data included in which set)
Need to determine how to implement the process of identifying the requestor
Some suggestions approaches include:
Centralised white list (user agreement w/license for multiple uses)
How would this scale?
Who maintains, how operated?
Who manages enforcement of license agreement?
Distributed white list
Each registrar creates white list and determines access
Trust model for sharing accreditation?
Individual use access
Can we do a combination of both centralised and distributed?
What work is required for identifying the requestor?
Log the requests (e.g identity of requestor, domain name record retrieved,
How to conform with national privacy considerations on collection of
information on WHOIS requestors
Log reason for request (e.g law enforcement, trademark enforcement,
copyright enforcement, etc)
Do users requesting data on behalf of third parties need to identify the
How to prevent retrieved data being passed on to other parties?
After some time
Issues with registrant contact in reseller chains
Provide information on request of registrant
After some time (supply reason for delay)
*ICANN or registrar or White List maintainer could maintain log for
statistical/oversight purposes -- Council could define appropriate
measurements, data to be reported on
For what use? To what end? How do decisions based on measurements get fed
back into enforcement, or changed rules, or changed policy? Much more
Registrants have an obligation to provide accurate data
Registrars have an obligation to notifiy registrants of their responsibility
Reasonable attempt to ensure registrant corrects the data
Proposed work to be performed by ICANN staff
Centralised complaint form
Notify registrar of complaint
Compile report on activity of complaint system
Study effectiveness of WDRP
Need to determine if achievable within ICANN budget or whether additional
General comments on TF3 recommendations
The report refers to ICANN in several places. In some cases it seems to be
referring to work required by ICANN staff, and in other cases it is
referring to further policy development which would be ultimately done by a
WHOIS task force (ie ourselves).
In some cases the report discusses issues associated with implementation and
enforcement of new policies (e.g data verification) without making clear
that the report proposes a new policy.
In discussion of needing to improve implementation practices of existing
policy - if it is the task force's view that such practices should become
standardised - then these should be formulated in the form of additional
policy recommendations (ie contractual obligations).
Thus the task force needs to clarify the use of language in the report to
clearly identify where a new policy (and hence contractual obligation) is
being proposed, where a refinement of an existing policy is being proposed ,
and where a request is being made to the ICANN staff to perform additional
Once the policy recommendations are clear, each recommendation will require
work on iImplementability as per TF 1 and TF2.
Cost, resources, how enforced?
Sanctions? How is effectiveness evaluated?
Data analysis of other registrations by same registrant, or with similar
New obligation - requires implementation analysis Additional measurements
requested by ICANN
Is this covered in existing budget? Does it need additional resources
assigned in future budgets?
New obligation (or replacement of existing policy) Implementability --
Through email verification, or other, progressively more costly means
Affects every registrant
if done at time of registration affects every registrant, or could be done
following a complaint, perhaps with some sort of reconnection charge when
inaccurate data discovered.
- Prioritise those policy recommendations that "could" be implemented in the
- E.g conspicuous notice, tiered access, monitoring improvements,
improvement to process for responding to complaints about WHOIS accuracy
- Design reference implementations for new recommendations (new contractual
obligations in the case of registries and registrars)
- Determine impact of implementations - costs, other issues
- Aim to get some recommendations completed quickly, and then continue
implementation analysis of further refinements
- Measure impact of actual implementations of recommendations approved by
the Board and use this to inform whether further refinement is necessary
Thanks to Barabara Roseman, ICANN staff Manager, who took notes and Bruce
Tonkin for edits.
Jeffrey J. Neuman, Esq.
Director, Law & Policy
Loudoun Tech Center
46000 Center Oak Plaza
Sterling, VA 20166
p: (571) 434-5772
f: (571) 434-5735