[dow2tf] WHOIS Task force teleconference draft minutes, December 8,2003

["GNSO SECRETARIAT" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To dow2tf@xxxxxxxxxxxxxx]

Attached please find draft minutes of the Task Force 2 teleconference held
on December 8, 2003.

Please let me know whether you would like anything changed.

Kind regards.

Glen de Saint Géry
GNSO Secretariat

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<p align="center"><font face="Arial, Helvetica, sans-serif"><b>WHOIS Task Force 
  2 Teleconference December 8 - Minutes</b></font></p>
<p><b><font face="Arial, Helvetica, sans-serif">ATTENDEES:<br>
  </font></b></p>
<p><b><font face="Arial, Helvetica, sans-serif">GNSO Constituency representatives:<br>
  </font></b><font face="Arial, Helvetica, sans-serif">gTLD Registries constituency: 
  - Jordyn Buchanan</font><b><font face="Arial, Helvetica, sans-serif"> chair<br>
  </font></b><font face="Arial, Helvetica, sans-serif">gTLD Registries constituency 
  </font><b><font face="Arial, Helvetica, sans-serif">- </font></b><font face="Arial, Helvetica, sans-serif">David 
  Maher</font><font face="Arial, Helvetica, sans-serif"><br>
  Intellectual Property Interests Constituency - Niklas Lagergren<br>
  Registrars Constituency - Thomas Keller<br>
  Commercial and Business Users constituency:- Marilyn Cade<br>
  Non Commercial Users Constituency:- Kathryn Kleinman<br>
  GNSO Council independent representative - Amadeu Abril I Abril<br>
  <br>
  At the GNSO Council meeting held on November 20, 2003, a motion carried unanimously 
  appointing Amadeu Abril I Abril, as an independent Council member, to the WHOIS 
  task force 2 on Review of Data Collected and Displayed</font>.<b><br>
  </b><font face="Arial, Helvetica, sans-serif"> <br>
  <br>
  <b>Liaisons:</b><br>
  At-Large Advisory Committee (ALAC) liaisons - Thomas Roessler<br>
  At-Large Advisory Committee (ALAC) liaisons - Wendy Seltzer<br>
  <br>
  <br>
  <b>ICANN Staff Manager</b>: Barbara Roseman<br>
  <b>GNSO Secretariat:</b> Glen de Saint G&eacute;ry <br>
  <br>
  <b>Absent:</b></font><br>
  <font face="Arial, Helvetica, sans-serif">Internet Service and Connectivity 
  Providers constituency - Maggie Mansourkia<br>
  Intellectual Property Interests Constituency - Steve Metalitz<br>
  <br>
  <b>Jordyn Buchanan</b> reminded the participants to send statements of interest 
  to the GNSO Secretariat<br>
  <br>
  <b>Data Gathering:</b> <br>
  - Existing material on privacy laws<br>
  - Contributions from the European Commission to previous task force<br>
  <a href="http://www.icann.org/montreal/whois-topic.htm#Tuesday24June2003";>- 
  Montreal work shop<br>
  </a></font><font face="Arial, Helvetica, sans-serif">http://www.icann.org/montreal/whois-topic.htm#Tuesday24June2003<br>
  Power Point presentations</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Jordyn Buchanan </b>proposed working 
  on the timeframe along the milestones as set out by <b>Thomas Keller.</b><br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>Milestone 1 </b><br>
  <br>
  a.) Extract and comment RAA provisions relevant to registrant notification and 
  consent regarding data collection and processing. <br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif"> To be done by: ICANN Staff - [one 
  week]</font></p>
<p><font face="Arial, Helvetica, sans-serif">b.) Contact the top 10 registrars 
  (and their resellers) to document implementation of these provisions. <br>
  Staff survey of registrars and the disclosures on their website, with the addition 
  of a select group of resellers</font></p>
<p><font face="Arial, Helvetica, sans-serif">To be done by: ICANN Staff, Top 10 
  Registrars - [week of 12/22]<br>
  </font></p>
<p><font face="Arial, Helvetica, sans-serif">Questions to be prepared by next 
  call December 15, 2003</font></p>
<p><font face="Arial, Helvetica, sans-serif">c.) Request statements from registrars 
  [1/1]<br>
  <br>
  d.) Public comments relating to outliers [4 January, 2004]</font></p>
<p><font face="Arial, Helvetica, sans-serif"><br>
  <b>Milestone 2</b> <br>
  <br>
  a.) Documentation of all relevant data elements.<br>
  Brief historical survey <br>
  <br>
  To be done by: ICANN Staff [one to two weeks]<br>
  <br>
  b.) Consideration of the current data elements under the following aspects: 
  <br>
  Use <br>
  Necessity <br>
  Concern/ or view? <br>
  <br>
  ALL CONSTITUENCIES look at survey data. [January 15 responses]<br>
  <br>
  c.) New additional data fields</font></p>
<p><font face="Arial, Helvetica, sans-serif">Use <br>
  Necessity <br>
  Concern</font></p>
<p><font face="Arial, Helvetica, sans-serif"> ALL CONSTITUENCIES Distribute constituency 
  requirements next call Monday 15 December [January 15 responses]<br>
  <br>
  <br>
  <b>Milestone 3 </b><br>
  <br>
  a) Examine technical mechanisms to limit or differentiate data. <br>
  <br>
  Request input from task force 1, and then determine if follow up. <br>
  NOTE: fact-finding for 4d) likely required first.<br>
  <br>
  <b>Milestone 4 </b><br>
  <br>
  a.) Documentation and commentary of existing methods of "proxy" registrations 
  or mechanisms providing anonymous presentation of data, and their policies for 
  allowing review and disclosure of domain name registration information. </font></p>
<p><font face="Arial, Helvetica, sans-serif">To be done by: ICANN Staff led, but 
  not limited to suppliers, Constituencies, CCNSO, GAC [Jan. 15] <br>
  <br>
  b.) Extract and comment Registrars Accreditation Agreement (RAA) provisions 
  relevant to WHOIS access. (Encompass all the relevant sublicensing of names.) 
  <br>
  <br>
  To be done by: ICANN Staff - should be done by ICANN legal Counsel<br>
  <br>
  c.) Documentation of local privacy laws with the help of the GAC and the CCNSO. 
  </font></p>
<p><font face="Arial, Helvetica, sans-serif">To be done by: ICANN Staff, GAC, 
  CCNSO, existing legal compilations and commentary; public comment <br>
  <br>
  d) Technical means available to registrars and registrants to allow registrants 
  to remove data elements from public access. <br>
  <br>
  To done by: <br>
  - registrars, <br>
  - outreach to task force #1, and <br>
  - technical fora .<br>
  <br>
  <b>Most data gathering should be back by January 15, 2004</b></font><b><font face="Arial, Helvetica, sans-serif"><br>
  </font> </b></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Future steps:</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">1. Data gathering compilation - 3 
  weeks [Feb. 6]</font></p>
<p><font face="Arial, Helvetica, sans-serif">2. Policy</font></p>
<p><font face="Arial, Helvetica, sans-serif">3. Preliminary report ready for Rome 
  March 1 - 6, 2004<br>
  <br>
  <b>For next teleconference:</b></font></p>
<p><font face="Arial, Helvetica, sans-serif">First definite questions to the extended 
  group or particular people<br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>AOB</b>: <b>Kathryn Kleinman</b> 
  asked for public comments to be included.<br>
  </font><font face="Arial, Helvetica, sans-serif"><br>
  </font><font face="Arial, Helvetica, sans-serif"><b> Jordyn Buchanan thanked 
  everyone for their presence and participation and ended the call at 17:50 UTC.<br>
  <br>
  </b> <b>Next call: Monday 15 December</b> <b>16:30 UTC, 11:30 EST, 8:30 Los 
  Angeles, 17:30 CET.<br>
  <br>
  <br>
  </b></font></p>
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