[dow1-2tf] Whois task force 1/2 notes 15 February 2005

["GNSO SECRETARIAT" <gnso.secretariat@xxxxxxxxxxxxxx>]

[To: dow1-2tf[at]gnso.icann.org]

Please find attached the notes from the Whois task force 1/2 meeting held on
February 15, 2005.

Please let me know whether you would like anything changed.

Thank you very much!
Kind regards

Glen de Saint Géry

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<h4 align="center"><font face="Arial, Helvetica, sans-serif"><b>WHOIS Task 
Forces 
  1 &amp; 2 <br>
  <br>
  15 February, 2005 - Minutes</b></font></h4>
<p><b><font face="Arial, Helvetica, sans-serif">ATTENDEES:<br>
  </font></b></p>
<p><b><font face="Arial, Helvetica, sans-serif">GNSO Constituency 
representatives:<br>
  </font></b><font face="Arial, Helvetica, sans-serif">Registrars constituency 
  - Jordyn Buchanan - Co-Chair <br>
  gTLD Registries constituency: - Jeff</font><b><font face="Arial, Helvetica, 
sans-serif"> 
  </font></b><font face="Arial, Helvetica, sans-serif">Neuman</font><b><font 
face="Arial, Helvetica, sans-serif"> 
  - </font></b><font face="Arial, Helvetica, sans-serif">Co-Chair</font><font 
face="Arial, Helvetica, sans-serif"> 
  <br>
  gTLD Registries constituency - David Maher <br>
  Commercial and Business Users constituency - Marilyn Cade</font><b><font 
face="Arial, Helvetica, sans-serif"><br>
  </font></b><font face="Arial, Helvetica, sans-serif">Commercial and Business 
  Users constituency - David Fares</font><b><font face="Arial, Helvetica, 
sans-serif"> 
  <br>
  </font></b><font face="Arial, Helvetica, sans-serif"><font face="Arial, 
Helvetica, sans-serif">Internet 
  Service and Connectivity Providers constituency - Antonio </font>Harris 
</font><b><font face="Arial, Helvetica, sans-serif"><br>
  </font></b><font face="Arial, Helvetica, sans-serif">Registrars constituency 
  - Tom Keller <br>
  <font face="Arial, Helvetica, sans-serif">Registrars constituency - Paul 
Stahura 
  </font><br>
  Intellectual Property Interests Constituency - Steve Metalitz <br>
  Government Advisory Committee (GAC) liaison - Suzanne Sene</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>ICANN GNSO Policy Officer</b> 
  - Maria Farrell <br>
  <b>ICANN Staff Manager</b>: Barbara Roseman</font> <font face="Arial, 
Helvetica, sans-serif"> 
  </font><font face="Arial, Helvetica, sans-serif"><br>
  </font><font face="Arial, Helvetica, sans-serif"><b>GNSO Secretariat:</b> 
Glen 
  de Saint G&eacute;ry <br>
  <br>
  <b>Absent:</b></font><font face="Arial, Helvetica, sans-serif"> </font><font 
face="Arial, Helvetica, sans-serif"><br>
  <font face="Arial, Helvetica, sans-serif">Registrars constituency -</font> 
Tim 
  Ruiz <br>
  </font><font face="Arial, Helvetica, sans-serif">Nominating committee 
representative 
  - Amadeu Abril l Abril</font><br>
  <font face="Arial, Helvetica, sans-serif">Intellectual Property Interests 
Constituency 
  - Niklas Lagergren,</font> <font face="Arial, Helvetica, 
sans-serif"></font><font face="Arial, Helvetica, sans-serif"><br>
  </font><font face="Arial, Helvetica, sans-serif">Intellectual Property 
Interests 
  Constituency - Jeremy Banks</font><br>
  <font face="Arial, Helvetica, sans-serif">Non Commercial Users Constituency 
  - Marc Schneiders</font><font face="Arial, Helvetica, sans-serif"> </font> 
<br>
  <font face="Arial, Helvetica, sans-serif">Non Commercial Users Constituency 
  - Milton Mueller - apologies</font> <font face="Arial, Helvetica, 
sans-serif"></font><font face="Arial, Helvetica, sans-serif"> 
  <br>
  Non Commercial Users Constituency - Kathy Kleiman</font><font face="Arial, 
Helvetica, sans-serif"><br>
  </font> <font face="Arial, Helvetica, sans-serif">Internet Service and 
Connectivity 
  Providers constituency - Maggie Mansourkia</font><font face="Arial, 
Helvetica, sans-serif"> 
  - apologies<br>
  At-Large Advisory Committee (ALAC) liaisons - Thomas Roessler - apologies<br>
  </font><font face="Arial, Helvetica, sans-serif"></font> <font face="Arial, 
Helvetica, sans-serif"> 
  </font><font face="Arial, Helvetica, sans-serif"> </font><font face="Arial, 
Helvetica, sans-serif"></font> 
  <font face="Arial, Helvetica, sans-serif">At-Large Advisory Committee (ALAC) 
  liaisons - Wendy Seltzer</font> <br>
  <font face="Arial, Helvetica, sans-serif"><br>
  <a href="http://gnso-audio.icann.org/WHOIS-20050215-tf12.mp3";>MP3 
Recording</a></font><br>
  <br>
  <font face="Arial, Helvetica, sans-serif">Jeff Neuman stated that the purpose 
  of the call was to discuss the constituency statements: </font></p>
<p><font face="Arial, Helvetica, sans-serif"><a 
href="http://gnso.icann.org/mailing-lists/archives/dow1-2tf/msg00231.html";>Intellectual
 
  Property Constituency (IPC)</a> Statement <br>
  </font><font face="Arial, Helvetica, sans-serif"><a 
href="http://gnso.icann.org/mailing-lists/archives/dow1-2tf/msg00230.html";>Registrar
 
  Constituency </a>statement</font> <br>
  <font face="Arial, Helvetica, sans-serif"><a 
href="http://gnso.icann.org/mailing-lists/archives/dow1-2tf/msg00234.html";>Non 
  commercial Users Constituency </a>statement<br>
  <a 
href="http://gnso.icann.org/mailing-lists/archives/dow1-2tf/msg00235.html";>Commercial
 
  and Business Users Constituency </a>statement</font> <br>
  <br>
  <font face="Arial, Helvetica, sans-serif">The gTLD Registry and Internet 
Service 
  Providers and Connectivity Providers constituencies would submit statements 
  shortly. <br>
  From the statements received, and input from the gTLD regeistry constituency 
  there appeared to be 2 diametrically opposed sides </font></p>
<p><font face="Arial, Helvetica, sans-serif">The task force has reached the 
stage 
  of the process where a report should be provided with statements attached 
indicating 
  the views and impact on each constituency.<br>
  <br>
  Three constituencies supported the task force recommendations in general with 
  some wording changes: </font><br>
  <font face="Arial, Helvetica, sans-serif">- Intellectual Property Interests 
  constituency (unanimous approval)<br>
  - Non Commercial Users constituency<br>
  - Commercial and Business users constituency (one comment not supportive, 
emphasizing 
  the additional burden on the registrars)<br>
  <br>
  Two constituencies opposed the recommendations:<br>
  Registrar constituency <br>
  Registries constituency<br>
  The registrars, though not unanimous felt that it added an unnecessary 
burden, 
  concern was expressed that ever issue coming up would require a different set 
  of notices in registration process which might be impossible for the small 
companies 
  who would have to pick up most of the costs. In addition it could have an 
adverse 
  affect on the registrar client relationship. The registries unanimously 
supported 
  the registrars and considered it over complicated a very simple process, the 
  rules in place were adequate and voluntary compliance should take care of any 
  issues.<br>
  <br>
  Jeff Neuman mentioned the weighted voting scheme at the GNSO Council level, 
  the providers, Registries and Registrars had a double vote and the 4 user 
constituencies 
  equaled the voting of the latter. There were 3 other representatives form the 
  Nominating Committee who could break a tie.</font></p>
<p><font face="Arial, Helvetica, sans-serif">If the Registrars and Registries 
  voted against the report it would not be forwarded to the Board as a 
consensus 
  policy , but as a majority proposal. The ramifications were that if it was 
not 
  a consensus policy, the Board could not impose it on the registrars and 
registries 
  and it would not become an automatic amendment to the contract.<br>
  <br>
  <b>Jeff Neuman </b>proposed two options:</font></p>
<p><font face="Arial, Helvetica, sans-serif">- open the process and examine 
whether 
  there are any middle grounds; possible value in modifying the statements to 
  gain greater support<br>
  - when all the statements have been received, the task force votes on the 
report, 
  the objections are noted and the report is submitted to the GNSO council<br>
  <br>
  Common ground: no constituency opposed making the end user or registrant 
aware 
  of what their information was going to be used for . It was in prescribing 
how 
  their customers were made aware.</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Steve Metalitz</b> referred to 
  the <a 
href="http://gnso.icann.org/issues/whois-privacy/Whois-tf2-preliminary.html";>Task
 
  Force 2 recommendations</a> and felt that they could all be adopted.<br>
  <b><br>
  3.1 Notification and Consent </b><br>
  ICANN should:<br>
  <br>
  a) incorporate compliance with the notification and consent requirement 
(R.A.A. 
  Secs. 3.7.7.4, 3.7.7.5) as part of its overall plan to improve registrar 
compliance 
  with the RAA. (See MOU Amendment II.C.14.d).<br>
  <br>
  b) issue an advisory reminding registrars of the importance of compliance 
with 
  this contractual requirement, even registrars operating primarily in 
countries 
  in which local law apparently does not require registrant consent to be 
obtained. 
  <br>
  <br>
  c) encourage development of best practices that will improve the 
effectiveness 
  of giving notice to, and obtaining consent from, domain name registrants with 
  regard to uses of registrant contact data, such as by requesting that GNSO 
commence 
  a policy development process (or other procedure) with goal of developing 
such 
  best practices. <br>
  <b><br>
  Jordyn Buchanan</b> responded that the registrar statement had adopted some 
  of the principles behind the task force recommendation but there was some 
aversion 
  to adopting specific implementation mechanisms especially where they were 
difficult 
  to implement or incompatible with existing registration processes. 
Encouraging 
  the notion of best practices seemed compatible with the notion that the 
registrars 
  put forward that they encouraged voluntary adoption of such measures. 
Creating 
  some clarity about the way it might be done would be a policy that could be 
  supported.<br>
  <br>
  <b>Jordyn Buchanan</b> asked about the status of task force 2 
recommendations:<br>
  <br>
  <a href="http://gnso.icann.org/meetings/minutes2-gnso-20jul04.htm";>GNSO 
Council 
  decision</a> on Whois task forces at the meeting in Kuala Lumpur in July 
2004.<br>
  <br>
  Whois task forces one and two combine and work together, in particular 
looking 
  at the tiered access option and developing further up-front advice to 
registrants 
  about their obligations and the fact that none of the data becomes public<br>
  - Whois task force three proceed to clearly identify its recommendations for 
  new policy and work on determining what are the implementation issues for 
work 
  done by ICANN and work done by registrars <br>
  - the work output of the two groups, combined Whois task forces one and two 
  and Whois task force three, be combined before next going out to public 
comment. 
  <br>
  <br>
  <b>Jordyn Buchanan</b> suggested going back to the task force 2 
recommendations, 
  presenting them to the Council to vote on rather than forwarding the 
proposals 
  developed over the past few weeks.<br>
  <br>
  <b>Steve Metalitz </b>expressed concern about the length of time it would 
take 
  to go back to the constituencies for approval if there were changes brought 
  about in the recommendations.<br>
  <br>
  <b>Jeff Neuman</b> responded that if the statement was consistent with what 
  the constituency had put forward it may not need to go back to the 
constituency 
  and </font><font face="Arial, Helvetica, sans-serif">referred to the <a 
href="http://www.icann.org/general/archive-bylaws/bylaws-19apr04.htm#AnnexA";>policy
 
  development process</a><br>
  <br>
  Section 7. Task Forces</font></p>
<p><font face="Arial, Helvetica, sans-serif">e. Task Force Report. <br>
  The chair of the task force, working with the Staff Manager, shall compile 
the 
  Constituency Statements, Public Comment Report, and other information or 
reports, 
  as applicable, into a single document ("Preliminary Task Force Report") and 
  distribute the Preliminary Task Force Report to the full task force within 
forty 
  (40) calendar days after initiation of the PDP. The task force shall have a 
  final task force meeting within five (5) days after the date of distribution 
  of the Preliminary Task Force Report to deliberate the issues and try and 
reach 
  a Supermajority Vote. Within five (5) calendar days after the final task 
force 
  meeting, the chair of the task force and the Staff Manager shall create the 
  final task force report (the "Task Force Report") and post it on the Comment 
  Site. Each Task Force Report must include: <br>
  <br>
  <b>Jordyn Buchanan</b> commented that the <a 
href="http://www.icann.org/general/archive-bylaws/bylaws-19apr04.htm#AnnexA";>bylaws</a>
 
  contemplated a meeting of the task force before the report went to the GNSO 
  Council.<br>
  <br>
  </font><font face="Arial, Helvetica, sans-serif"><b>Jeff Neuman</b> suggested 
  that the<a 
href="http://www.icann.org/general/archive-bylaws/bylaws-19apr04.htm#AnnexA";> 
  policy development process</a> could be followed:<br>
  </font><font face="Arial, Helvetica, sans-serif">2. take a vote in the task 
  force on the statement and if there was no super majority a clear statement 
  of all positions espoused by task force members submitted within the 
twenty-day 
  timeline for submission of constituency reports. Each statement should 
clearly 
  indicate (i) the reasons underlying the position and (ii) the 
constituency(ies) 
  that held the position; <br>
  3. An analysis of how the issue would affect each constituency of the task 
force, 
  including any financial impact on the constituency; <br>
  4. An analysis of the period of time that would likely be necessary to 
implement 
  the policy; and<br>
  5. The advice of any outside advisors appointed to the task force by the 
Council, 
  accompanied by a detailed statement of the advisors' (i) qualifications and 
  relevant experience; and (ii) potential conflicts of interest. <br>
  <br>
  The task force felt that there was common ground that everyone supported that 
  notice be provided to all registrants in advance of registration as to what 
  their data is going to be used for. <br>
  Possible recommendation from the task force that an implementation committee 
  be set up by ICANN on how that could be enforced.<br>
  <br>
  The GNSO Council and the report could propose guidance to the Implementation 
  committee and the focus could be on what type of enforcement mechanism ICANN 
  could use to make sure registrars were complying with the contract. <br>
  <br>
  <b>Steve Metalitz</b> felt it was entirely unnecessary.<br>
  <br>
  <b>Jordyn Buchanan</b> expressed concern that forwarding recommendations to 
  the Council that would not gain consensus might loose some of the work and 
recommendations 
  already put forward by task force 2 that gained support.<br>
  <b><br>
  Jordyn Buchanan</b> reported ICANN General Counsel had been contacted 
regarding 
  Recommendation 2. Currently General Counsel was occupied but was aware of the 
  task force's need to meet.<br>
  <br>
  It was commented that nothing in the policy development process stipulated 
consultation 
  with General Counsel</font></p>
<p><font face="Arial, Helvetica, sans-serif"><b>Next Calls :</b><br>
  22 February: <br>
  Discuss option A and B to be circulated on the task force list by the 
co-chairs<br>
  Discuss what should be done about Recommendation 2<br>
  <br>
  1 March<br>
  </font><font face="Arial, Helvetica, sans-serif">Proposed call with .name, 
.ca, 
  DeNIC and registrars that offer proxy services.<br>
  <br>
  <b>Jeff </b>and <b>Jordyn</b> thanked everybody for participating.<br>
  <br>
  The call ended at 17 :58 CET<br>
  </font><br>
  <font face="Arial, Helvetica, sans-serif"><b><font size="3">Next Whois Task 
  Force 1/2 Call: 22 </font></b><font size="3"><b>February 2005<br>
  see: </b><a href="http://gnso.icann.org/calendar/";>GNSO calendar</a><b><br>
  </b> <b><br>
  <br>
  </b></font><b><br>
  </b></font></p>
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