[council] DRAFT AGENDA FOR GNSO COUNCIL PUBLIC MEETING (PART 1)7 NOVEMBER 2016 (as at 5 November 2016)

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the updated draft agenda for the GNSO Council Public Meeting (Part 
1) on 7 November 2016 (as at 5 November 2016)

The updates are:
Two 
motions<https://community.icann.org/display/gnsocouncilmeetings/Motions+7+November+2016>
 have been moved to the consent agenda.

Please note that all documents referenced in the agenda have been gathered on a 
Wiki page for convenience and easier access: 
https://community.icann.org/x/ww_sAw[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_ww-5FsAw&d=DQMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=tCBSvLOuNpTkJ9SsdRLACXivZ-3cGt_UI8J6Vgmi7AU&s=DYgiDBn9y__MvQx8rN4ZK1LaDcbT6kxBwQ-bNXOjH-k&e=>
This agenda was established according to the GNSO Operating 
Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq>
 v3.2, updated on 01 September 2016.

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Coordinated Universal Time: 08:15 UTC
http://tinyurl.com/zbh2z3m[tinyurl.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__tinyurl.com_zbh2z3m&d=DQMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=tCBSvLOuNpTkJ9SsdRLACXivZ-3cGt_UI8J6Vgmi7AU&s=Fq-_KWgjxbeo_jkJ2l7jtOV4TMarDDt8kX_POvGrb5Q&e=>

00:15 Los Angeles; 03:15 Washington; 08:15 London; 11:15 Istanbul; 13:45 
Hyderabad 19:15 Hobart

Main Meeting Page
https://icann572016.sched.org/event/8cyy/gnso-council-public-meeting[icann572016.sched.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__icann572016.sched.org_event_8cyy_gnso-2Dcouncil-2Dpublic-2Dmeeting&d=DQMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=tCBSvLOuNpTkJ9SsdRLACXivZ-3cGt_UI8J6Vgmi7AU&s=YChJ3eze3pw_sgRYRbY7n497Tdbmm-WD-JRfeJ64WS4&e=>

Item 1. Administrative Matters (5 mins)

1.1 - Roll Call

1.2 - Updates to Statements of Interest

1.3 - Review / Amend Agenda

1.4 - Note the status of minutes for the previous Council meetings per the GNSO 
Operating Procedures:

Minutes of the meeting of the GNSO Council on 13 October 2016 and posted on 4 
November 2016.

Item 2. Opening Remarks / Review of Projects & Action List (5 mins)

2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects 
<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_meetings_projects-2Dlist.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=SV8BNXhfsR4Gy5Z5gULLoZnhL1CQtIKbpfSDzkxjdjI&e=>
 List 
[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_meetings_projects-2Dlist.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=SV8BNXhfsR4Gy5Z5gULLoZnhL1CQtIKbpfSDzkxjdjI&e=>
 and Action 
List[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_gnsocouncilmeetings_Action-2BItems&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=y4f5QIsl4llURc6N6lvtbX7cXMMLT9ZMadSC7VvByUw&e=>

Item 3. Consent Agenda (5 mins)
See 
motions<https://community.icann.org/display/gnsocouncilmeetings/Motions+7+November+2016>
3.1 - Adopt the GAC-GNSO Consultation Group on GAC Early Engagement in GNSO 
Policy Development Processes Final Status Report & Recommendations;

3.2 - Approve appointment of a GNSO Liaison to the Governmental Advisory 
Committee (Carlos Gutiérrez).

Item 4. COUNCIL VOTE - Adoption of Consensus Recommendations from the GNSO 
Bylaws Drafting Team (20 minutes)

On 30 June 2016, the GNSO Council created a Drafting Team (DT) to work with 
ICANN staff to identify the GNSO's new rights and obligations under the revised 
ICANN Bylaws, and prepare an implementation plan to address any needed changes 
by 30 September 
(https://gnso.icann.org/en/council/resolutions#20160630-2)<https://gnso.icann.org/en/council/resolutions#20160630-2%29>.
 On 29 September 2016, the Council received an update on the status of the DT's 
work and, pending the completion of the DT's work, the Council voted to appoint 
the GNSO Chair as its interim representative to the Empowered Community (EC) 
Administration. At its meeting on 13 October, the Council reviewed the DT's 
report and recommendations (Final Report: 
https://gnso.icann.org/en/drafts/bylaws-drafting-team-final-report-12oct16-en.pdf;
 Minority Statement: 
https://gnso.icann.org/en/drafts/bylaws-drafting-team-minority-report-10oct16-en.pdf).
 Here the Council will vote on on whether or not to adopt the DT's consensus 
recommendations. Following the GNSO Council's review and approval of the DT's 
recommendations, the GNSO is expected to confirm its process for appointing its 
EC representative going forward.

4.1 - Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+13+October+2016>
 (James Bladel)
4.2 - Council discussion
4.3 - Council vote (voting threshold: simple majority)

Item 5. COUNCIL VOTE - Next Steps for the GNSO as a Chartering Organization for 
the Cross Community Working Group on Internet Governance (20 minutes)

The Cross-Community Working Group on Internet Governance 
Charter<https://community.icann.org/download/attachments/52888213/Charter%20ccWG%20IG%202014%20v05.pdf?version=1&modificationDate=1423208903000&api=v2>
 for the Cross Community Working Group on Internet Governance (CCWG-IG) was 
ratified by the ALAC and the ccNSO and GNSO Councils between September 2014 and 
April 2015. Under its Charter, the CCWG-IG is to "do whatever it deems 
necessary to facilitate and ensure engagement and participation of the ICANN 
community in the global Internet governance scene and multi-stakeholder 
decision-making processes", including providing input to ICANN staff, 
Supporting Organizations and Advisory Committees on issues pertaining to 
Internet governance discussions and processes and informing the community about 
ICANN-related issues arising in Internet governance discussions and processes. 
As part of its Charter-mandated review of the work of the CCWG-IG, the GNSO 
Council in 2016 requested and received activity reports from the CCWG 
co-chairs. Here the Council will evaluate the appropriateness of continuing 
with the CCWG-IG in light of the deliverables prescribed under the Charter and 
in the context of the recently adopted Uniform Framework of Principles for 
Cross Community Working 
Groups<https://gnso.icann.org/en/drafts/uniform-framework-principles-recommendations-16sep16-en.pdf>.

5.1 - Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+7+November+2016>
 (James Bladel)
5.2 - Council discussion
5.3 - Council vote (voting threshold: simple majority)

---------- BREAK (15 MINUTES) ----------

Item 6: COUNCIL VOTE - Chartering of a New Cross Community Working Group on New 
gTLD Auction Proceeds (20 minutes)

The 2012 New gTLD Program established auctions as a mechanism of last resort to 
resolve string contention. Although most string contention sets have been 
resolved through other means prior to reaching the stage of an auction 
conducted by ICANN's authorized auction service provider, it was recognized 
from the outset that significant funds could accrue as a result of several 
auctions. As such, any and all auction proceeds have been reserved and 
earmarked until the Board authorizes a plan for the appropriate use of the 
funds. The Board, staff, and community are expected to work together in 
designing the appropriate processes for addressing the use of the new gTLD 
auction proceeds. To this end, a cross-community Drafting Team (DT) was formed 
which has now submitted a proposed 
Charter<https://community.icann.org/x/mRuOAw> for a cross-community working 
group to all SO/ACs for consideration.
The proposed charter is the result of extensive community input and DT 
deliberations and the DT presented it in the belief that it represents a 
careful balance between the different viewpoints and perspectives, including 
from the DT members and the ICANN Board liaisons to the DT.
At its meeting on 29 September 2016, the GNSO Council received a briefing and 
update on the draft Charter and the work of the DT from Jonathan Robinson, the 
DT chair. As there were no substantive suggested edits to the draft Charter 
received consequently from the GNSO, the Council will here consider whether or 
not to become one of the Chartering Organizations for the proposed new CCWG.

6.1 - Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+7+November+2016>
6.2 - Council discussion
6.3 - Council vote (voting threshold: simple majority)

Item 7. COUNCIL DISCUSSION - ICANN Board Letter regarding policy implications 
of the Final Report of the Internationalized Registration Data (IRD) Expert 
Working Group (15 minutes)

On 11 May 2016, ICANN Board Chair Dr. Steve Crocker sent a letter to the GNSO 
Council following up on the Board's 10 March 2016 Resolution (see 
https://gnso.icann.org/en/correspondence/crocker-to-bladel-11may16-en.pdf)<https://gnso.icann.org/en/correspondence/crocker-to-bladel-11may16-en.pdf%29>.
 The Board's request was for the GNSO Council to "review the broader policy 
implications of the IRD Final 
Report<http://whois.icann.org/sites/default/files/files/ird-expert-wg-final-23sep15-en.pdf>
 as they relate to other GNSO policy development work on WHOIS issues, and, at 
a minimum, forward the IRD Final Report as an input to the GNSO PDP on the Next 
Generation Registration Directory Services to Replace WHOIS that is currently 
underway."
The GNSO Council sought input from the co-chairs of the recently completed GNSO 
Policy Development Process on the Translation and Transliteration of gTLD 
Contact Data, requesting feedback on several specific points: (1) how certain 
recommendations in the IRD Final Report were considered, if at all, in the 
Final 
Report<https://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-final-12jun15-en.pdf>
 of the T&T PDP Working Group; (2) how those recommendations could potentially 
conflict with the T&T PDP Working Group's recommendations that have been 
adopted by the GNSO Council and the ICANN Board; and (3) What steps are 
recommended to the GNSO Council in considering the policy implications of the 
IRD Final Report. Here the Council will discuss the input received from a 
member of the T&T PDP Working Group 
(https://gnso.icann.org/en/drafts/ird-tt-recs-10oct16-en.pdf) [CHECK THAT LINK 
IS CORRECT], and decide on next steps.

7.1 -  Status update (GNSO Council chairs)
7.2 - Council discussion
7.3 - Next steps

Item 8. Discussion - Results of GNSO Newcomer Survey (5 minutes)

On 30 June 2016, the GNSO Council 
directed<https://gnso.icann.org/en/council/resolutions#20160630-1> ICANN staff 
to develop a survey to "assess the familiarity that the community has with the 
different newcomer and training tools as well as their perceived usefulness", 
as part of the permanent integration of successful Policy Development Process 
(PDP) pilot project improvements into the overall structure of PDPs. Here the 
Council will receive a report on the results of the survey 
(https://gnso.icann.org/en/drafts/newcomer-tools-survey-04oct16-en.pdf) and 
consider whether staff should proceed with implementing some of the suggested 
improvements following additional input (if any) from GNSO Stakeholder Groups 
and Constituencies.

8.1 - Summary and update (David Tait)
8.2 - Council discussion
8.3 - Next steps
Item 9. Open Microphone (10 Minutes)

Item 10: Any Other Business (5 minutes)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex 
A[icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_en_about_governance_bylaws-23AnnexA&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=6qYeakEV77hP5ukN3QtuJnVBlWJAK4tFqiH0uErMfvE&e=>):
 requires an affirmative vote of more than one-third (1/3) of each House or 
more than two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_council_gnso-2Doperating-2Dprocedures-2D22sep11-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWqjoetRz4HfuZU0&s=jAo-z5qhcfq-MJtldm4uEeMDsiYMIiA06sgcu-FMbr8&e=>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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For other places see 
http://www.timeanddate.com[timeanddate.com]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.timeanddate.com&d=DQMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=tCBSvLOuNpTkJ9SsdRLACXivZ-3cGt_UI8J6Vgmi7AU&s=Pi6sQfC8Whv0u4vxYv08Ac0jaJMZBTzgmpxb4_387WA&e=>
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