[council] Reminder: Hyderabad meeting requests

[Heather Forrest <Heather.Forrest@xxxxxxxxxx>]

Colleagues -

Per our earlier discussions and Glen's helpful reminders, please note that 
requests for f2f meeting sessions at ICANN57 are due by EOD 8 SEP 2016 (due to 
time zone differences, for some that's today when receiving this message, for 
others tomorrow).  Requests received by this (earlier than initially announced) 
date have the advantage of our newly added step in the process: after being 
reviewed by the Council vice chairs, a list of all requests will be circulated 
on the Council list, and Councillors can then share this list with their 
respective SGs/Cs. The extra few days enables this community input into the 
vice chairs' review process while still ensuring that we meet ICANN's internal 
deadline.

Requests received between 9 SEP and 12 SEP will be reviewed by the vice chairs 
but time will not permit community input into the outcome of vice chair review.

Requests received after 12 SEP (the final deadline as initially announced to 
Council) will not be accepted if time and space constraints do not permit 
further bookings at that point.

Keep in mind that resources (time on the calendar, meeting space, staff, etc.) 
are limited, and will be allocated in an equitable manner.  Also, given the 
nature of the GNSO Community, priority will be assigned to PDPs, IRTs, and 
other groups directly supporting policy work.  Finally, we will make every 
effort to minimize scheduling conflicts and topic duplication or overlap.

Thank you-

Heather Forrest

on behalf of

James Bladel, GNSO Council Chair
Donna Austin, GNSO Council Vice Chair, Contracted Parties' House
Heather Forrest, GNSO Council Vice Chair, Non-Contracted Parties' House