[council] Updated proposed Agenda for the GNSO Council Meeting 12 May 2016 at 12:00UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,



Please find the updated proposed Agenda for the GNSO Council Meeting 12 May 2016



The updates are 4 links that have been added in the following items:

Item 1. Link to posted 
Minutes<http://gnso.icann.org/en/meetings/minutes-council-14apr16-en.htm>,
Item 5.1 - 
Introduction<http://gnso.icann.org/en/drafts/draft-ccwg-ig-report-06may16-en.pdf>
 and summary (Carlos Raul Gutierrez)

Item ­6.2 - 
Update<http://gnso.icann.org/en/drafts/draft-overview-obligations-post-transition-bylaws-procedures-11may16-en.pdf>
 on CSC implementation and discussion (Donna Austin)

Item 8.1 - 
Update<http://gnso.icann.org/en/correspondence/memo-merge-transliteration-contact-thick-whois-irt-10may16-en.pdf>
 (Francisco Arias / Cyrus Namazi)



This agenda was established according to the GNSO Council Operating 
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> 
approved and updated on 24 June 2015.

For convenience:

·        An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.

·        An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.



Coordinated Universal Time: 12:00 UTC: http://tinyurl.com/haro7hn
05:00 Los Angeles; 08:00 Washington; 13:00 London; 15:00 Istanbul; 22:00 Hobart

GNSO Council Meeting Audio Cast
To join the event click on the link: http://stream.icann.org:8000/stream01.m3u

Councilors should notify the GNSO Secretariat in advance if they will not be 
able to attend and/or need a dial out call.



___________________________________________





Item 1: Administrative matters (5 minutes)



1.1 - Roll call

1.2 - Updates to Statements of Interest

1.3 - Review/amend agenda.

1.4  - Note the status of minutes for the previous Council meetings per the 
GNSO Operating 
Procedures:<http://gnso.icann.org/en/council/op-procedures-16feb16-en.pdf>
GNSO Council meeting 
Minutes<http://gnso.icann.org/en/meetings/minutes-council-14apr16-en.htm>, 14 
April 2016 are posted as approved on 29 April 2016.


Item 2: Opening Remarks / Review of Projects & Action List (5 minutes)

2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>





Item 3: Consent agenda (5 minutes)

3.1 - Council confirmation of Kathy Kleiman, Philip Corwin and J. Scott Evans 
as co-chairs for the RPM Review PDP Working Group





Item 4: DISCUSSION - "Meeting B" (ICANN Policy Forum) Scheduling (15 Minutes)


Specific concerns had been raised at ICANN55 about the need to build in 
sufficient time for substantive policy work and opportunities for the Board and 
different SO/AC/Board groups to interact with one another at the upcoming 
Helsinki meeting. The GNSO had held several discussions, including with the 
ICANN Board, concerning the focus, duration and meeting schedule for this first 
designated ICANN Policy Forum (i.e. the initial so-called "Meeting B"). 
Following ICANN55, a small group of SO/AC volunteers was formed to address 
these concerns and to provide input on behalf of their SO/ACs on an updated 
Meeting B schedule. Here the Council will hear from its representatives to this 
group, and discuss further plans for finalizing the GNSO's schedule for ICANN56 
so as to maximize the policy focus for Meeting B.



4.1 - Update (Donna Austin)

4.2 - Discussion

4.3 - Next steps





Item 5: DISCUSSION - Status of Cross Community Working Group on Internet 
Governance (15 minutes)



The 
Charter<https://community.icann.org/download/attachments/52888213/Charter%20ccWG%20IG%202014%20v05.pdf?version=1&modificationDate=1423208903000&api=v2>
 for this Cross Community Working Group was 
ratified<https://community.icann.org/x/oQInAw> by the ccNSO Council (September 
2014), the GNSO Council (October 2014), and the ALAC (April 2015). The CCWG 
Charter states its scope as doing "whatever it deems relevant and necessary to 
facilitate and ensure engagement and participation of the ICANN community in 
the global Internet governance scene and multi-stakeholder decision-making 
processes", with regular updates to be provided to its Chartering Organizations 
and a periodic Progress Paper where appropriate. The Charter also provides that 
the Chartering Organizations should review the Charter and CCWG deliverables in 
order to determine whether the group should continue or be dissolved, with the 
proviso that the CCWG will continue if at least two of its Chartering 
Organizations extend the Charter and notify the other Chartering Organizations 
accordingly.



During the CCWG co-chairs' update to the ccNSO and GNSO Councils at ICANN55, 
there was some discussion over whether a CCWG format or other arrangement might 
be the most appropriate form for SO/AC interaction on Internet governance 
matters, especially given the expected forthcoming 
finalization<https://www.icann.org/public-comments/ccwg-framework-principles-draft-2016-02-22-en>
 of a Uniform Framework of Principles for Future CCWGs by the CCWG-Principles. 
Having deferred further discussion on this topic from its April meeting for 
lack of time, the GNSO Council will continue that discussion here, with a view 
toward agreeing on the appropriate next steps for the CCWG on Internet 
Governance.



5.1 - 
Introduction<http://gnso.icann.org/en/drafts/draft-ccwg-ig-report-06may16-en.pdf>
 and summary (Carlos Raul Gutierrez)

5.2 - Discussion

5.3 - Next steps





Item 6: DISCUSSION - Implementation of the IANA Stewardship Transition Plan (30 
minutes)



There had been community discussions at ICANN55 concerning the upcoming 
implementation of the IANA Stewardship Transition Plan, including at a session 
on 7 
March<https://meetings.icann.org/en/marrakech55/schedule/mon-iana-stewardship-implementation/transcript-iana-stewardship-implementation-07mar16-en>.
 Several GNSO community members voiced concerns about whether the proposed 
implementation plan would meet the requirements of the Cross Community Working 
Group to Develop an IANA Stewardship Proposal on Naming-Related Functions 
(CWG-Stewardship<https://community.icann.org/x/37fhAg>). On 25 March a Call for 
Volunteers<https://www.icann.org/news/announcement-2016-03-25-en> was issued 
for additional participation in the Cross Community Working Group for Enhancing 
ICANN Accountability 
(CCWG-Accountability<https://community.icann.org/x/ogDxAg)>) to work on 
implementation of the CCWG's adopted Work Stream 1 recommendations and on 
developing recommendations for Work Stream 2. On 21 April, proposed revised 
Bylaws for ICANN intended to reflect the recommendations from the IANA 
Stewardship Transition Coordination Group (ICG) and the CCWG-Accountability 
were published for public comment (see 
https://www.icann.org/news/announcement-2016-04-21-en). The public comment 
period closes on 21 May 2016.



ICANN staff have been providing status 
updates<https://www.icann.org/stewardship-implementation> on implementation 
planning for the transition, and Council representatives have also been working 
with staff to identify specific likely areas of work for the GNSO, particularly 
in relation to the establishment of the Customer Standing Committee as part of 
the transition.



Here the Council will determine whether or not the amended Bylaws accurately 
reflect the ICG and CCWG-Accountability recommendations, and consequently 
whether a public comment from the Council is warranted. The Council will also 
discuss any concerns that have been identified relating to the establishment of 
the CSC, and begin deliberations over broader issues arising from the 
implementation of the transition plan, including the possible need to develop 
mechanisms that will facilitate the GNSO's participation in the new Empowered 
Community to be created.



6.1 - Discussion of possible Council comment on the proposed amended Bylaws 
(Heather Forrest)

6.2 - 
Update<http://gnso.icann.org/en/drafts/draft-overview-obligations-post-transition-bylaws-procedures-11may16-en.pdf>
 on CSC implementation and discussion (Donna Austin)

6.3 - Next steps





Item 7: DISCUSSION - Next Steps in Resolving the Issue of Permanent Protection 
of Certain Red Cross Identifiers (15 minutes)



Representatives of the Red Cross had 
briefed<http://gnso.icann.org/en/correspondence/curtet-to-gnso-council-14apr16-en.pdf>
 the GNSO Council at the Council meeting in April 2016 on the status and nature 
of the movement's continuing request for permanent protections for those of its 
national society and international movement identifiers not currently covered 
by those of the GNSO's adopted policy recommendations that were 
approved<https://www.icann.org/resources/board-material/resolutions-2014-04-30-en#2.a>
 by the ICANN Board in April 2014. ICANN staff had previously circulated a 
Briefing 
Note<http://gnso.icann.org/en/drafts/red-cross-protections-status-30mar16-en.pdf>
 describing the 
inconsistencies<https://www.icann.org/en/groups/board/documents/resolutions-annex-a-30apr14-en.pdf>
 between GAC advice and those GNSO policy recommendations that had not been 
adopted by the Board as well as possible procedural steps the Council can take 
to amend previously-adopted policy recommendations. The Board-approved 
recommendations currently cover the full names Red Cross, Red Crescent, Red 
Crystal, Red Lion & Sun at the top and second levels, in the 6 official 
languages of the United Nations, with an Exception Procedure to be designed 
during the implementation phase for the affected organizations. However, with 
respect to the names and acronyms of the 189 national Red Cross societies and 
the names of the International Red Cross Movement (as noted by the GAC in its 
Singapore 
Communique<https://gacweb.icann.org/download/attachments/34373692/Final%20Communique%20-%20Singapore%202014.pdf?version=1&modificationDate=1396971674000&api=v2)>),
 the Board had requested more time to consider the GNSO's recommendations as 
these are inconsistent with GAC 
advice<https://www.icann.org/en/system/files/files/resolutions-annex-b-30apr14-en.pdf>
 received on the topic. In the interim period, the Board 
adopted<https://www.icann.org/resources/board-material/resolutions-new-gtld-2014-10-12-en#2.d>
 temporary protections for the Red Cross national society and international 
movement names noted in the GAC's Singapore Communique. Here the Council will 
discuss next steps it may wish to take to resolve this issue.



7.1 - Introduction (Heather Forrest)

7.2 - Discussion

7.3 - Next steps





Item 8: DISCUSSION - Possible Integration of the Pending Implementation of the 
Translation & Transliteration of gTLD Contact Data PDP Recommendations with the 
implementation of Thick WHOIS (15 minutes)



ICANN operations staff have requested that the GNSO Council consider this 
option, as they are of the view that there are certain synergies that would 
benefit from such a bundling (especially in relation to consistent labelling 
and display). Input has been requested from the ongoing Thick WHOIS 
Implementation Review Team (IRT) on this proposal. As the Council had 
directed<http://gnso.icann.org/en/council/resolutions#20150624-3> the creation 
of an IRT for the implementation of the Translation & Transliteration of gTLD 
Contact Data PDP recommendations when they adopted the policy, staff is of the 
view that it would require an affirmative decision by the GNSO Council to 
integrate the implementation of this policy into the work of the Thick WHOIS 
IRT.  Here the Council will discuss whether or not to adopt the suggested 
integrated approach or pursue two different IRTs.



8.1 - 
Update<http://gnso.icann.org/en/correspondence/memo-merge-transliteration-contact-thick-whois-irt-10may16-en.pdf>
 (Francisco Arias / Cyrus Namazi)

8.2 - Discussion

8.3 - Next steps





Item 9: Call for volunteers for Council liaisons (5 minutes)



With the stepping down of the current Council liaison to become one of the 
three new co-chairs of the new Review of All Rights Protection Mechanisms in 
All gTLDs PDP Working Group, a new Council liaison will be needed for that 
Working Group. In addition, the following IRTs also do not currently have 
Council liaisons: IRTP-C, IRTP-D, and IGO-INGO Protections in All gTLDs. Here 
the Council will call for volunteers from among the current Councilors to fill 
these vacant positions.





Item 12: Any Other Business (10 minutes)





_________________________________



Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)



9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:



a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.

b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.

c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.

d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.

e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.

f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.

g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.

h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.

i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,

j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.

k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."



Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)


4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.

a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.



4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.



4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.


4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)


Reference (Coordinated Universal Time) UTC 12:00
Local time between March and October Summer in the NORTHERN hemisphere

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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+0DST 05:00
San José, Costa Rica UTC-5+0DST  07:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+0DST 
07:00
New York/Washington DC, USA (EST) UTC-4+0DST 08:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 09:00
Rio de Janiero, Brazil (BRST) UTC-3+0DST 09:00
London, United Kingdom (BST) UTC+0DST 13:00
Bonn, Germany (CET) UTC+1+0DST 14:00
Cairo, Egypt, (EET) UTC+2+0DST 14:00
Istanbul, Turkey (EEST) UTC+3+0DST 15:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+0DST 20:00
Singapore (SGT) UTC +8  20:00
Sydney/Hobart, Australia (AEST) UTC+10+0DST 22:00
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DST starts/ends on last Sunday of October 2016, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/haro7hn


Kind regards,
Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>