[council] ICANN56, the New Meeting Format, and What that Means to You - ICANN

["Austin, Donna" <Donna.Austin@xxxxxxxxxxx>]

All

A blog from David Olive below about the Helsinki meeting.

The current draft schedule for Helsinki is available at: 
https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_ccmeetschedplan_Meeting-26-2343-3BSchedule-26-2343-3BPlanning&d=DQMFaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=dNOLa_mK8POg7Wms5sYuflxAFOrwhVKxoVC96289zso&s=aIb6FeJZ2Pf3JE1oxln-On9SFUnUqfG8bKzLBtg4DBI&e=>

Let me know if you have any questions.

Donna

Sent from my iPhone

Begin forwarded message:

From: David Olive <david.olive@xxxxxxxxx<mailto:david.olive@xxxxxxxxx>>
Date: May 7, 2016 at 7:50:54 AM PDT
To: "soac-infoalert@xxxxxxxxx<mailto:soac-infoalert@xxxxxxxxx>" 
<soac-infoalert@xxxxxxxxx<mailto:soac-infoalert@xxxxxxxxx>>
Subject: [Soac-infoalert] ICANN56, the New Meeting Format, and What that Means 
to You - ICANN


https://www.icann.org/news/blog/icann56-the-new-meeting-format-and-what-that-means-to-you<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=Gp1u1ItYb1YotfNM38DO8mTmdb95-ja3QGt5Pr_h4Wg&e=>
ICANN56, the New Meeting Format, and What that Means to You
<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou-23&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=iXcv0DXOdXILQ4ZCkVGm3KRNAsxTwRWF3GDWDtSATrA&e=><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou-23&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=iXcv0DXOdXILQ4ZCkVGm3KRNAsxTwRWF3GDWDtSATrA&e=><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou-23&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=iXcv0DXOdXILQ4ZCkVGm3KRNAsxTwRWF3GDWDtSATrA&e=><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou-23&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=iXcv0DXOdXILQ4ZCkVGm3KRNAsxTwRWF3GDWDtSATrA&e=><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou-23&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=iXcv0DXOdXILQ4ZCkVGm3KRNAsxTwRWF3GDWDtSATrA&e=><https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_news_blog_icann56-2Dthe-2Dnew-2Dmeeting-2Dformat-2Dand-2Dwhat-2Dthat-2Dmeans-2Dto-2Dyou-23&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=iXcv0DXOdXILQ4ZCkVGm3KRNAsxTwRWF3GDWDtSATrA&e=>

Next month will see our second public meeting of 2016 - ICANN56 - take place in 
Helsinki. This is the second meeting under the new meeting strategy, but the 
approach to the mid-year meeting is different from what we’re used to.

Why the change?

The community wanted to address the growing pains associated with the success 
and expansion of ICANNPublic Meetings over the years. For example, ICANN55 in 
Marrakech hosted over 2200 delegates and nearly 400 sessions. The rising demand 
for more sessions along with the increase in overall attendance has resulted in 
over-scheduled agendas and reduced opportunities for cross-community 
interaction. After a considerable amount of research and analysis, the 
community-led Meeting Strategy Working Group drafted a set of recommendations, 
which were provided for public comment and ultimately approved by the board. 
The new meeting 
strategy<https://urldefense.proofpoint.com/v2/url?u=https-3A__meetings.icann.org_en_future-2Dmeeting-2Dstrategy&d=DQMGaQ&c=MOptNlVtIETeDALC_lULrw&r=4A3LwUUER9_CePZ11QJsr56eryGQiPHEqv4TL7JH87w&m=MPQiFnxX2U_C-ytSfVj96PeTkplJs0AoP1oBrICgfbo&s=eQFE9KrvGdQnQR9fTwKBFVfJqjLVP4qAKM_HPiH8VD4&e=>
 was designed to derive the following benefits:

  *   Enhance cross-community interaction

  *   Increase efficient use of time by each part of the community

  *   Increase concentrated time of policy work while reducing session 
conflict/overlap

  *   Increase opportunity for issue-based and/or language-based interactions

  *   Reduce meeting length for some groups based upon their focus and interest

  *   Continued regional rotation for all meetings

What does this mean for the upcoming ICANN56 in Helsinki?

ICANN56 falls under the Meeting B (Policy Forum) structure. This means it is 
strictly a four-day meeting with sessions limited to “policy work and 
outreach,” with the Supporting Organizations and Advisory Committees taking the 
lead in organizing the program. The guiding principle is that sessions 
scheduled should be core to current policy development work, and involve 
working with other constituencies on matters that would benefit from 
cross-community dialogue. Session requests can only be made through 
SO/ACleadership.

Under the Meeting B format, ICANN56 will not have an opening ceremony, 
high-interest topics, public forums, public board meeting or sponsor exhibition 
area.

ICANN56 will be a first for all of us. Your feedback and input will be 
important to us as we review and assess the new structure to further enhance 
the delivery of the Meeting B strategy going forward.

Please feel free to leave questions or comments below and Tanzanica 
King<mailto:king@xxxxxxxxx>.



Sent from my iPhone

David A. Olive
Senior Vice President, Policy Development Support
General Manager, ICANN Regional Headquarters –Istanbul
Hakki Yeten Cad. Selenium Plaza No:10/C K:10 34349<tel:10%2034349> Fulya, 
Besiktas, Istanbul
Internet Corporation for Assigned Names and Numbers (ICANN)

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