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[council] Updated proposed GNSO Council Public Meeting Part 1 agenda 21 October 2015 at 13:00 (IST) 12:00 UTC
- To: "GNSO Council List (council@xxxxxxxxxxxxxx)" <council@xxxxxxxxxxxxxx>
- Subject: [council] Updated proposed GNSO Council Public Meeting Part 1 agenda 21 October 2015 at 13:00 (IST) 12:00 UTC
- From: Glen de Saint Géry <Glen@xxxxxxxxx>
- Date: Mon, 19 Oct 2015 22:52:14 +0000
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- Thread-topic: Updated proposed GNSO Council Public Meeting Part 1 agenda 21 October 2015 at 13:00 (IST) 12:00 UTC
Dear Councillors,
Please find the updated proposed Agenda for the GNSO Council Public Meeting
Part 1 on 21 October 2015 at 13:00 IST (12:00 UTC)
The updates consist of Items 6 & 12 being added to the agenda, namely:
Item 6: LATE MOTION - Process and Participation in CCWG-Accountability
and
Item 12: Thanks to outgoing Councillors
Thank you.
Kind regards
This agenda was established according to the GNSO Council Operating
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf>
approved and updated on 24 June 2015.
For convenience:
· An excerpt of the ICANN Bylaws defining the voting thresholds is
provided in Appendix 1 at the end of this agenda.
· An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
Coordinated Universal Time: 12:00 UTC
http://tinyurl.com/nujcmrc
05:00 Los Angeles; 08:00 Washington; 13:00 Dublin; 15:00 Istanbul; 20:00 Perth
https://meetings.icann.org/en/dublin54/schedule/wed-gnso-council
Councilors should notify the GNSO Secretariat in advance if they will no able
to attend and need a dial out call.
___________________________________________
Item 1: Administrative matters (5 minutes)
1.1 - Roll call
1.2 - Updates to Statements of Interest
1.3 - Review/amend agenda.
1.4 - Note the status of minutes for the previous Council meetings per the
GNSO Operating Procedures:
Minutes of the GNSO Council meetings of 24 June, 23 July 2015 and 24 September
will be posted as approved on xxxxxx 2015
Minutes of the GNSO Council meeting of 3 September 2015 were posted as approved
on 26 September 2015.
Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics,
to include review of Projects
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda (0 minutes)
There are no items on the consent agenda for this meeting.
Item 4: MOTION - Adoption of Final Report from the Data & Metrics for Policy
Making Working Group (10 minutes)
This Working Group was
chartered<http://gnso.icann.org/en/issues/dmpm-charter-23jan14-en.pdf> by the
GNSO Council in January 2014 to explore the development of reporting and
metrics processes and/or appropriate standardized methodologies that can better
inform fact-based policy development and decision making. The WG
published<http://gnso.icann.org/en/issues/dmpm-initial-29jul15-en.pdf> its
Initial Report for public comment on 29 May 2015, and submitted a Final
Report<http://gnso.icann.org/en/issues/dmpm-final-09oct15-en.pdf> to the GNSO
Council on 9 October that took into account the public comments received. Here
the Council will discuss the WG's recommendations, and vote on whether or not
to adopt the Final Report as submitted.
4.1 - Presentation of the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+October+2015>
(Volker Greimann)
4.2 - Discussion
4.3 - Council vote (voting threshold: simple majority)
Item 5: MOTION - Adoption of Next Generation gTLD Registration Directory
Services (RDS) to Replace WHOIS PDP WG Charter (15 minutes)
In November 2012 the ICANN Board
requested<https://www.icann.org/resources/board-material/resolutions-2012-11-08-en#1.a>
an Issue Report on the purpose of collecting and maintaining gTLD registration
data, and on solutions to improve accuracy and access to gTLD registration
data, as part of a Board-initiated GNSO Policy Development Process (PDP).
Concurrently, the Board directed the launch of a new effort to redefine the
purpose of collecting, maintaining and providing access to gTLD registration
data, and to consider safeguards for protecting data, as a foundation for new
gTLD policy and contractual negotiations, as appropriate. In June 2014 the
Expert Working Group convened as a result of the Board resolution published its
Final
Report<https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf>.
In April 2015 a group comprising Board and GNSO Council members finalized a
proposed Process
Framework<https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2>
to guide the work of the PDP. In July 2015 an updated Preliminary Issue Report
was published at the Board's request for public comment, following which a
Final Issue Report taking into account public comments received was prepared
and submitted to the GNSO Council on 7 October 2015 (see
http://<http://whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf>whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf<http://whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf>).
Here the Council will review the Final Issue Report and vote to approve the
charter<http://gnso.icann.org/en/drafts/whois-ng-gtld-rds-charter-07oct15-en.pdf>
for the Working Group to be formed to conduct this Board-initiated PDP.
5.1 - Presentation of the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+October+2015>
(Susan Kawaguchi)
5.2 - Discussion
5.3 - Council vote (voting threshold: an affirmative vote of more than
one-third (1/3) of each House or more than two-thirds (2/3) of one House)
Item 6: LATE MOTION - Process and Participation in CCWG-Accountability (10
minutes)
A motion to acknowledge and support the process that is ongoing in the
CCWG-Accountability was submitted after the motion deadline. As such, in
accordance with Section 3.3.2 of the GNSO Operating
Procedures<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf>, the
Council will first need to vote on the Request for Consideration, which will be
called as the first order of business for the agenda item that deals with the
motion. The vote on the Request for Consideration must be unanimous (i.e., all
Councilors or their proxies must vote and all votes cast must be in favor of
considering the motion at such GNSO Council meeting) for the motion to be
considered at such GNSO Council meeting.
6.1 - Vote on the Request for Consideration
6.2 - If Request for Consideration is adopted, presentation of the
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+October+2015>
(Avri Doria)
6.3 - Discussion
6.4 - Council vote (voting threshold: simple majority)
Item 7: DISCUSSION - Letters from the Standing Committee on GNSO Improvements
(10 minutes)
In March 2015, the GNSO Council had requested that its Standing Committee on
GNSO Improvements (SCI): (1)
consider<http://gnso.icann.org/en/issues/sci-review-request-05mar15-en.pdf>
whether or not the GNSO Operating Procedures needed further modifications to
deal with questions relating to a possible overlap between the rules on
resubmission of a motion and the Council's ability to waive the deadline for
submission of motions; and (2)
document<http://gnso.icann.org/en/drafts/sci-review-motions-05mar15-en.pdf> the
Council's existing custom in relation to the proposal and seconding of motions
for voting, with a further request that should the SCI believe that additions
to the GNSO Operating Procedures are needed to handle the matter, it should
propose appropriate language for that purpose. On 9 October 2015, the SCI
responded to both of the Council's request by letter (see
http://gnso.icann.org/en/correspondence/aikman-scalese-vansnick-to-robinson-08sep15-en.pdf
and
http://gnso.icann.org/en/correspondence/aikman-scalese-vansnick-to-robinson-09oct15-en.pdf).
Here the Council will consider the SCI's recommendations, and determine
whether or not further action is required.
7.1 - Update (Avri Doria)
7.2 - Discussion
7.3 - Next steps
Item 8: DISCUSSION OF POSSIBLE ACTION - Request from ICANN Board concerning
possible policy work on Replacement Insurance Requirements for ICANN-accredited
Registrars (10 minutes)
On 28 September 2015, the ICANN Board adopted a
resolution<https://www.icann.org/resources/board-material/resolutions-2015-09-28-en#2.e>
waiving the insurance requirement in the 2009 and 2013 Registrar Accreditation
Agreements (RAAs). The resolution also requests that the GNSO consider whether
policy work on replacement insurance requirements should be undertaken in light
of ICANN's Statement of Registrar Accreditation Policy. Board Chairman Steve
Crocker has since
written<http://gnso.icann.org/en/correspondence/crocker-to-robinson-12oct15-en.pdf>
to the GNSO Council confirming the Board's request. Here the Council will
discuss the Board request and consider appropriate next steps.
8.1 - Update (Jonathan Robinson)
8.2 - Discussion
8.3 - Next steps
Item 9: DISCUSSION OF POSSIBLE ACTION - Request from ICANN Board concerning
possible policy work on Exclusive Registry Access to Generic Strings (10
minutes)
On 27 July 2015 the ICANN Board
requested<https://www.icann.org/en/system/files/correspondence/crocker-to-robinson-27jul15-en.pdf>
that the GNSO specifically include the issue of exclusive registry access for
generic strings serving a public interest goal as part of the policy work it is
planning to initiate on subsequent rounds of the New gTLD Program. Following
Council discussion, the GNSO Chair sent a
letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-15sep15-en.pdf>
to the Board requesting input on the subject, especially regarding the
definition of the "global public interest". On 12 October the Board
responded<http://gnso.icann.org/en/correspondence/crocker-to-robinson-gtld-strings-12oct15-en.pdf>,
noting the GNSO's concerns and expressing its support for the GNSO's
consideration of the issue of exclusive registry access to generic strings as
part of its work on subsequent rounds of the New gTLD Program. Here the Council
will discuss the Board's letter and consider appropriate next steps.
9.1 - Update (Jonathan Robinson)
9.2 - Discussion
9.3 - Next steps
Item 10: DISCUSSION OF POSSIBLE ACTION - Final Report of the Independent
Examiner on GNSO Review (10 minutes)
As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN
Board's Structural Improvements Committee appointed Westlake Governance as the
independent examiner to conduct the current review of the performance and
operations of the GNSO. A GNSO Working Party, chaired by former Councillor
Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder
Groups and Constituencies, was formed to consult with Westlake over the design
and conduct of the review. Westlake's Draft Report was
published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en>
for public comment on 1 June 2015. Following feedback received, including from
the GNSO Working Party, Westlake published its Final
Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf>
on 15 September. Here the Council will discuss the recommendations of the
GNSO Working Party on particular aspects of the Final Report, and consider
possible implementation of some or all of these recommendations.
10.1 - Update (Jennifer Wolfe)
10.2 - Discussion
10.3 - Next steps
Item 11: COUNCIL DISCUSSION - New ICANN Meeting Strategy (10 minutes)
On 14 July 2015 the GNSO Chair had sent a
letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-14jul15-en.pdf>
to the ICANN Board, informing them of the GNSO's progress in developing and
adapting community plans to conform to the new ICANN meeting strategy,
particularly in relation to the new format for Meeting B. The GNSO's current
draft
plan<http://gnso.icann.org/en/drafts/gnso-council-proposal-new-meeting-strategy-29apr15-en.pdf>
has also been shared with other ICANN Supporting Organizations and Advisory
Committees, each of which have also begun planning for the new meeting strategy
within their communities. Here the Council will discuss any additional actions
it may wish to take to ensure that its planning is coordinated with that of the
Board's as well as the other SOs and ACs.
11.1 - Update (Volker Greimann / Marika Konings)
11.2 - Discussion
11.3 - Next steps
Item 12: Thanks to outgoing Councillors (10 minutes)
· Jonathan Robinson - gTLD Registries SG
· Brett Fausett - gTLD Registries SG
· Yoav Keren - Registrars SG
· Thomas Rickert - Nominating Committee Appointee
· Brian Winterfeldt - Intellectual Property Constituency
· Tony Holmes - Internet Service and Connectivity Providers Constituency
· Osvaldo Novoa - Internet Service and Connectivity Providers
Constituency
· Avri Doria - Non-Commercial Stakeholders Group
· Daniel Reed - Nominating Committee Appointee
Item 13: Any Other Business and Open Microphone (5 Minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO
Operating Procedures, the default threshold to pass a GNSO Council motion or
other voting action requires a simple majority vote of each House. The voting
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative
vote of more than one-third (1/3) of each House or more than two-thirds (2/3)
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved
under d. or e. above, the GNSO Council may approve an amendment to the Charter
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final
Report, the GNSO Council may terminate a PDP only for significant cause, upon a
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that "a two-thirds vote of
the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the
ICANN Board, an Approved PDP Recommendation may be modified or amended by the
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council
members of each House, or (b) three-fourths (3/4) of one House and a majority
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced
time limit, which shall be 72 hours from the meeting's adjournment. In
exceptional circumstances, announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar days, provided
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes
according to these procedures and will provide reasonable means for
transmitting and authenticating absentee ballots, which could include voting by
telephone, e- mail, web-based interface, or other technologies as may become
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a
quorum for the meeting in which the vote is initiated.)
Reference (Coordinated Universal Time) UTC 12:00
Local time between March and October, Summer in the NORTHERN hemisphere
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California, USA
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>)
UTC-7+1DST 05:00
San José, Costa Rica UTC-5+1DST 07:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST
07:00
New York/Washington DC, USA (EST) UTC-4+1DST 08:00
Rio de Janiero, Brazil (BRST) UTC-3+0DST 10:00
Montevideo, Uruguay
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>)
UTC-3+0DST 09:00
Buenos Aires, Argentina
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>)
UTC-3+0DST 09:00
London, United Kingdom (BST) UTC+0DST 13:00
Bonn, Germany (CET) UTC+1+0DST 14:00
Cairo, Egypt, (EET) UTC+2+0DST 14:00
Istanbul, Turkey (EEST) UTC+3+0DST 15:00
Ramat Hasharon,
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
UTC+3+0DST 15:00
Perth, Australia
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>)
UTC+8+1DST 20:00
Sydney/Hobart, Australia (AEDT) UTC+11+1DST 23:00
----------------------------------------------------------------------------
DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/oj7p77g
.
Please let me know if you have any questions.
Thank you.
Kind regards,
Glen
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>
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