[council] Proposed GNSO Public Council Meeting Part II: Administrative Agenda, 21st October 2015 at 14:15 UTC 15:15 IST.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors
Please find the proposed GNSO Public Council Meeting Part II: Administrative 
Agenda, Dublin meeting on 21st October 2015 at 14:15 UTC 15:15 IST.
also published on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/GNSO+Public+Council+Meeting+in+Dublin+Part+ll+-+Administrative+Agenda
And on the meeting page
https://meetings.icann.org/en/dublin54/schedule/wed-gnso-council-admin

This agenda was established according to the GNSO Council Operating 
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> 
approved and updated on 24 June 2015.

For convenience:
·        An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
·        An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 14:15 UTC
07:15 Los Angeles; 10:15 Washington; 15:15 London; 16:15 Paris;
Meeting Times 14:15 UTC
http://tinyurl.com/pqlrcga
Main Meeting Page:
https://meetings.icann.org/en/dublin54/schedule/wed-gnso-council-admin
Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.
Item 1: Seating of the 2015 / 2016 Council (20 mins)

1.1  Roll Call
1.2 Statements of interest
Keith Drazek - 
SOI<https://community.icann.org/display/gnsosoi/Keith+Drazek+SOI> Registries 
Stakeholder Group
Anthony Harris - 
SOI<https://community.icann.org/display/gnsosoi/Tony+Harris+SOI> Internet 
Service & Connectivity Providers Constituency
Johan Helsingius - 
SOI<https://community.icann.org/display/gnsosoi/Johan+%28Julf%29+Helsingius+SOI>
 Nominating Committee Appointee
Wolf-Ulrich Knoben - 
SOI<https://community.icann.org/display/gnsosoi/Wolf-Ulrich+Knoben+SOI> 
Internet Service & Connectivity Providers Constituency
Rubens Kuhl - SOI<https://community.icann.org/display/gnsosoi/Rubens+Kuhl+SOI> 
Registries Stakeholder Group
Paul McGrady- 
SOI<https://community.icann.org/display/gnsosoi/Paul+D.+McGrady%2C+Jr.+SOI> 
Intellectual Property Constituency
Stefania Milan - 
SOI<https://community.icann.org/display/gnsosoi/Stefania+Milan+SOI> Non 
Commercial Stakeholder Group
Jennifer Standiford 
-SOI<https://community.icann.org/display/gnsosoi/Jennifer+Standiford+SOI> 
Registrar Stakeholder Group
Hsu Phen Valerie Tan - 
SOI<https://community.icann.org/display/gnsosoi/Hsu+Phen+Valerie+Tan+SOI> 
Nominating Committee Appointee
1.3 Review/amend agenda
Item 2: Election of the Chair (30 mins)
Two nominations were received for this position, James Bladel and Heather 
Forrest. The GNSO Council held a question & answer session over the weekend 
with both candidates. The Council will proceed to elect the chair according to 
the GNSO Operating Procedures.

GNSO Operating Procedures
http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf
Note: Section 2.2 Officer Elections: Chair and Vice-Chairs (see Appendix 1 
below)
Item 3: Any Other Business (10 mins)
Reminder:
The Council development meeting will take place in Liffey MR2 in the Dublin 
Convention  Center on Friday 23 October 2015, 09:00 for a prompt start at 09:30
Appendix 1: Excerpt from GNSO Operating Procedures (Section2.2)
http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf
2.2 Officer Elections: Chair and Vice-Chairs
The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:

  1.  The GNSO Chair shall be elected by a 60 percent vote of each house.
  2.  Each house will be allowed to nominate one candidate for GNSO Council 
Chair. Each house is responsible for determining how to nominate its candidate. 
A candidate for GNSO Council Chair does not need to be a member of a house, but 
must be a member of the GNSO Council. Should a Chair be elected from outside of 
the houses that Chair will be a non-voting Chair.
     *   All ballots will include the "none of the above" option. In the event 
that a 60 percent vote of each house selects the "none of the above" option, 
each house will commence a new nomination period of not longer than 15 days. An 
election for the new nominees will be scheduled for no sooner than 30 days 
after the unsuccessful vote.
     *   In the case of a tie for the most votes between the two candidates, or 
between a candidate and "none of above," a second election will be held no 
sooner than 30 days. The candidates shall remain the same for this second 
election. In the case this second election also results in a tie, each house 
will commence a new nomination period of not longer than 15 days. An election 
for the new nominees will be rescheduled for no sooner than 30 days after the 
unsuccessful vote.
     *   The leading candidate will be defined as the one with the highest 
score. The score is calculated by adding together the voting percentages 
attained from each house. The highest percentage attainable in each house is 
100. Thus, the maximum score a candidate can achieve is 200 as a result of 
attaining 100 percent of the votes from the contracted party house and 100 
percent from the non-contracted party house (100 percent + 100 percent = score 
of 200). In case neither candidate reaches the 60 percent of each house 
threshold, a second ballot will be held between the leading candidate and "none 
of the above."
     *   In case neither candidate reaches the 60 percent of each house 
threshold and the candidates do not tie, a second runoff ballot will be held 
between the leading candidate and "none of the above."
     *   If the single candidate does not reach the 60 percent of each house 
threshold in the runoff ballot, then each house will commence a new nomination 
period of not longer than 15 days. An election for the new nominees will be 
rescheduled for no sooner than 30 days after the unsuccessful runoff ballot.

  3.  Each house shall select a Council Vice-Chair from within its respective 
house.
  4.  A Chair may not be a member of the same Stakeholder Group of either of 
the Vice-Chairs.
  5.  The Chair and Vice-Chairs shall retain their votes (if any) in their 
respective houses (if any).
  6.  In the event that the GNSO Council has not elected a GNSO Council Chair 
by the end of the previous Chair's term, the Vice-Chairs will serve as Interim 
GNSO Co-Chairs until a successful election can be held.
  7.  The Council shall inform the Board and the Community appropriately and 
post the election results on the GNSO website within 2 business days following 
each election and runoff ballot, whether successful or unsuccessful.
Appendix 2: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
http://gnso.icann.org/en/council/appendix-1-gnso-council-voting-results-25oct13-en.pdf
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:

  1.  Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
  2.  Initiate a Policy Development Process ("PDP") Within Scope (as described 
in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires 
an affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
  3.  Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
  4.  Approve a PDP Team Charter for a PDP Within Scope: requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
  5.  Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
  6.  Changes to an Approved PDP Team Charter: For any PDP Team Charter 
approved under d. or e. above, the GNSO Council may approve an amendment to the 
Charter through a simple majority vote of each House.
  7.  Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
  8.  Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
  9.  Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
  10. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that "a 
two-thirds vote of the council" demonstrates the presence of a consensus, the 
GNSO Supermajority vote threshold will have to be met or exceeded.
  11. Modification of Approved PDP Recommendation: Prior to Final Approval by 
the ICANN Board, an Approved PDP Recommendation may be modified or amended by 
the GNSO Council with a GNSO Supermajority vote.
  12. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
http://gnso.icann.org/en/council/appendix-1-gnso-council-voting-results-25oct13-en.pdf
Appendix 3: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> 
[PDF, 380 KB])
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.

  1.  Initiate a Policy Development Process (PDP);
  2.  Approve a PDP recommendation;
  3.  Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN 
Bylaws;
  4.  Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>