[council] Proposed Agenda for the GNSO Council Public Meeting Part 1 on 21st October 2015 at 13:00 IST (12:00 UTC)

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,
Welcome to Dublin! Please find the proposed Agenda for the GNSO Council Public 
Meeting Part 1 on 21st October 2015 at 13:00 IST (12:00 UTC)
The Council meetings will take place in Liffey B.
There will be the usual tea/coffee/pastries for the councilors only at the back 
of the meeting room.
This agenda was established according to the GNSO Council Operating 
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> 
approved and updated on 24 June 2015.

For convenience:
·        An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
·        An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 12:00 UTC
http://tinyurl.com/nujcmrc

05:00 Los Angeles; 08:00 Washington; 13:00 Dublin; 15:00 Istanbul; 20:00 Perth

https://meetings.icann.org/en/dublin54/schedule/wed-gnso-council
Councilors should notify the GNSO Secretariat in advance if they will no able 
to attend and need a dial out call.
___________________________________________

Item 1: Administrative matters (5 minutes)
1.1 - Roll call
1.2 - Updates to Statements of Interest
1.3 - Review/amend agenda.
1.4  - Note the status of minutes for the previous Council meetings per the 
GNSO Operating Procedures:

Minutes of the GNSO Council meetings of 24 June, 23 July 2015 and 24 September 
will be posted as approved on xxxxxx 2015
Minutes of the GNSO Council meeting of 3 September 2015 were posted as approved 
on 26 September 2015.
Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda (0 minutes)
There are no items on the consent agenda for this meeting.

Item 4: MOTION - Adoption of Final Report from the Data & Metrics for Policy 
Making Working Group (15 minutes)
This Working Group was 
chartered<http://gnso.icann.org/en/issues/dmpm-charter-23jan14-en.pdf> by the 
GNSO Council in January 2014 to explore the development of reporting and 
metrics processes and/or appropriate standardized methodologies that can better 
inform fact-based policy development and decision making. The WG 
published<http://gnso.icann.org/en/issues/dmpm-initial-29jul15-en.pdf> its 
Initial Report for public comment on 29 May 2015, and submitted a Final 
Report<http://gnso.icann.org/en/issues/dmpm-final-09oct15-en.pdf> to the GNSO 
Council on 9 October that took into account the public comments received. Here 
the Council will discuss the WG's recommendations, and vote on whether or not 
to adopt the Final Report as submitted.
4.1 - Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+October+2015>
 (Volker Greimann)
4.2 - Discussion
4.3 - Council Vote (threshold: simple majority)

Item 5: MOTION - Adoption of Next Generation gTLD Registration Directory 
Services (RDS) to Replace WHOIS PDP WG Charter (15 minutes)
In November 2012 the ICANN Board 
requested<https://www.icann.org/resources/board-material/resolutions-2012-11-08-en#1.a>
 an Issue Report on the purpose of collecting and maintaining gTLD registration 
data, and on solutions to improve accuracy and access to gTLD registration 
data, as part of a Board-initiated GNSO Policy Development Process (PDP). 
Concurrently, the Board directed the launch of a new effort to redefine the 
purpose of collecting, maintaining and providing access to gTLD registration 
data, and to consider safeguards for protecting data, as a foundation for new 
gTLD policy and contractual negotiations, as appropriate. In June 2014 the 
Expert Working Group convened as a result of the Board resolution published its 
Final 
Report<https://www.icann.org/en/system/files/files/final-report-06jun14-en.pdf>.
 In April 2015 a group comprising Board and GNSO Council members finalized a 
proposed Process 
Framework<https://community.icann.org/download/attachments/49359634/EWG-Process%20Group%20Final%20Framework%202-4-15.pdf?version=1&modificationDate=1428939851000&api=v2>
 to guide the work of the PDP. In July 2015 an updated Preliminary Issue Report 
was published at the Board's request for public comment, following which a 
Final Issue Report taking into account public comments received was prepared 
and submitted to the GNSO Council on 7 October 2015 (see 
http://<http://whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf>whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf<http://whois.icann.org/sites/default/files/files/final-issue-report-next-generation-rds-07oct15-en.pdf>).
 Here the Council will review the Final Issue Report and vote to approve the 
charter<http://gnso.icann.org/en/drafts/whois-ng-gtld-rds-charter-07oct15-en.pdf>
 for the Working Group to be formed to conduct this Board-initiated PDP.
5.1 - Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+21+October+2015>
 (Susan Kawaguchi)
5.2 - Discussion
5.3 - Council Vote (threshold: an affirmative vote of more than one-third (1/3) 
of each House or more than two-thirds (2/3) of one House)

Item 6: DISCUSSION - Letters from the Standing Committee on GNSO Improvements 
(10 minutes)
In March 2015, the GNSO Council had requested that its Standing Committee on 
GNSO Improvements (SCI): (1) 
consider<http://gnso.icann.org/en/issues/sci-review-request-05mar15-en.pdf> 
whether or not the GNSO Operating Procedures needed further modifications to 
deal with questions relating to a possible overlap between the rules on 
resubmission of a motion and the Council's ability to waive the deadline for 
submission of motions; and (2) 
document<http://gnso.icann.org/en/drafts/sci-review-motions-05mar15-en.pdf> the 
Council's existing custom in relation to the proposal and seconding of motions 
for voting, with a further request that should the SCI believe that additions 
to the GNSO Operating Procedures are needed to handle the matter, it should 
propose appropriate language for that purpose. On 9 October 2015, the SCI 
responded to both of the Council's request by letter (see 
http://gnso.icann.org/en/correspondence/aikman-scalese-vansnick-to-robinson-08sep15-en.pdf
 and 
http://gnso.icann.org/en/correspondence/aikman-scalese-vansnick-to-robinson-09oct15-en.pdf).
 Here the Council will consider the SCI's recommendations, and determine 
whether or not further action is required.
6.1 - Update (Avri Doria)
6.2 - Discussion
6.3 - Next steps

Item 7: DISCUSSION OF POSSIBLE ACTION - Request from ICANN Board concerning 
possible policy work on Replacement Insurance Requirements for ICANN-accredited 
Registrars (10 minutes)
On 28 September 2015, the ICANN Board adopted a 
resolution<https://www.icann.org/resources/board-material/resolutions-2015-09-28-en#2.e>
 waiving the insurance requirement in the 2009 and 2013 Registrar Accreditation 
Agreements (RAAs). The resolution also requests that the GNSO consider whether 
policy work on replacement insurance requirements should be undertaken in light 
of ICANN's Statement of Registrar Accreditation Policy. Board Chairman Steve 
Crocker has since 
written<http://gnso.icann.org/en/correspondence/crocker-to-robinson-12oct15-en.pdf>
 to the GNSO Council confirming the Board's request. Here the Council will 
discuss the Board request and consider appropriate next steps.
7.1 - Update (Jonathan Robinson)
7.2 - Discussion
7.3 - Next steps

Item 8: DISCUSSION OF POSSIBLE ACTION - Request from ICANN Board concerning 
possible policy work on Exclusive Registry Access to Generic Strings (10 
minutes)
On 27 July 2015 the ICANN Board 
requested<https://www.icann.org/en/system/files/correspondence/crocker-to-robinson-27jul15-en.pdf>
 that the GNSO specifically include the issue of exclusive registry access for 
generic strings serving a public interest goal as part of the policy work it is 
planning to initiate on subsequent rounds of the New gTLD Program. Following 
Council discussion, the GNSO Chair sent a 
letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-15sep15-en.pdf>
 to the Board requesting input on the subject, especially regarding the 
definition of the "global public interest". On 12 October the Board 
responded<http://gnso.icann.org/en/correspondence/crocker-to-robinson-gtld-strings-12oct15-en.pdf>,
 noting the GNSO's concerns and expressing its support for the GNSO's 
consideration of the issue of exclusive registry access to generic strings as 
part of its work on subsequent rounds of the New gTLD Program. Here the Council 
will discuss the Board's letter and consider appropriate next steps.
8.1 - Update (Jonathan Robinson)
8.2 - Discussion
8.3 - Next steps

Item 9: DISCUSSION OF POSSIBLE ACTION - Final Report of the Independent 
Examiner on GNSO Review (10 minutes)
As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN 
Board's Structural Improvements Committee appointed Westlake Governance as the 
independent examiner to conduct the current review of the performance and 
operations of the GNSO. A GNSO Working Party, chaired by former Councillor 
Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder 
Groups and Constituencies, was formed to consult with Westlake over the design 
and conduct of the review. Westlake's Draft Report was 
published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en>
 for public comment on 1 June 2015. Following feedback received, including from 
the GNSO Working Party, Westlake published its Final 
Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf>
  on 15 September. Here the Council will discuss the recommendations of the 
GNSO Working Party on particular aspects of the Final Report, and consider 
possible implementation of some or all of these recommendations.
9.1 - Update (Jennifer Wolfe)
9.2 - Discussion
9.3 - Next steps

Item 10: COUNCIL DISCUSSION - New ICANN Meeting Strategy (10 minutes)
On 14 July 2015 the GNSO Chair had sent a 
letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-14jul15-en.pdf>
 to the ICANN Board, informing them of the GNSO's progress in developing and 
adapting community plans to conform to the new ICANN meeting strategy, 
particularly in relation to the new format for Meeting B. The GNSO's current 
draft 
plan<http://gnso.icann.org/en/drafts/gnso-council-proposal-new-meeting-strategy-29apr15-en.pdf>
 has also been shared with other ICANN Supporting Organizations and Advisory 
Committees, each of which have also begun planning for the new meeting strategy 
within their communities. Here the Council will discuss any additional actions 
it may wish to take to ensure that its planning is coordinated with that of the 
Board's as well as the other SOs and ACs.
10.1 - Update (Volker Greimann / Marika Konings)
10.2 - Discussion
10.3 - Next steps
Item 11: Any Other Business and Open Microphone 5 minutes)

________________________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)

Reference (Coordinated Universal Time) UTC 12:00
Local time between March and October, Summer in the NORTHERN hemisphere
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 05:00
San José, Costa Rica UTC-5+1DST  07:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
07:00
New York/Washington DC, USA (EST) UTC-4+1DST 08:00
Rio de Janiero, Brazil (BRST) UTC-3+0DST 10:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 09:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 09:00
London, United Kingdom (BST) UTC+0DST 13:00
Bonn, Germany (CET) UTC+1+0DST 14:00
Cairo, Egypt, (EET) UTC+2+0DST 14:00
Istanbul, Turkey (EEST) UTC+3+0DST 15:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 15:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+1DST 20:00
Sydney/Hobart, Australia (AEDT) UTC+11+1DST 23:00
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DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/oj7p77g

Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>