[council] Updated agenda for the GNSO Council Teleconference on 24 September 2015 at 18:00 UTC.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the proposed updated agenda for the GNSO Council Teleconference on 
24 September 2015 at 18:00 UTC.
The updates relate to Item 8 which has been shortened in time and in the 
absence of Thomas Rickert, we are exploring the possibility of Mathieu Weill, 
one of the co-chairs of the Cross Community Working Group on Enhancing ICANN 
Accountability providing the Council with an  update.

In addition an item under AOB has been added:
Item 10: Any Other Business (5 minutes)

10.1 GNSO Council appointment to the Leadership Training in Dublin.
This agenda was established according to the GNSO Council Operating 
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> 
approved and updated on 24 June 2015.

For convenience:
·        An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
·        An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 18:00 UTC
http://tinyurl.com/nujcmrc

11:00 Los Angeles; 14:00 Washington; 19:00 London; 21:00 Istanbul; 02:00 Perth
GNSO Council Meeting Audio Cast
To join the event click on the link:
http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if a dial out call is 
needed.
___________________________________________

Item 1: Administrative matters (5 minutes)
1.1 - Roll call
1.2 - Updates to Statements of Interest
1.3 - Review/amend agenda.
1.4  - Note the status of minutes for the previous Council meetings per the 
GNSO Operating Procedures:

Minutes of the GNSO Council meetings of 24 June and 23 July 2015 will be posted 
as approved on xxxxxx 2015
Minutes of the GNSO Council meeting of 3 September 2015 will be posted as 
approved on 26 September 2015.
Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
Item 3: Consent agenda (10 minutes)
3.1 - Approve addition to the GNSO Operating Procedures of a proposed 
process<http://gnso.icann.org/en/elections/cph-board-seat-selection-process-03sep15-en.pdf>
 for the selection of Board seat #13 by the Contracted Parties House (per 
current rules in the Operating Procedures concerning the selection of Board 
seats by each House)
3.2 - Approve transmission of Recommendations 
Report<https://community.icann.org/download/attachments/53779599/Final%20Report%20Final%20(with%20links%20working).pdf>
 to ICANN Board following public 
comments<https://www.icann.org/public-comments/transliteration-contact-recommendations-2015-06-29-en>
 on the Council's recommendation that the Board adopt the Final 
Report<http://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-final-12jun15-en.pdf>
 from the Translation & Transliteration of gTLD Data Working Group

Item 4: MOTION - Public Comment Period for New gTLDs Subsequent Procedures 
Preliminary Issue Report (15 minutes)
At its July 2015 meeting, the GNSO Council approved the staff 
request<http://gnso.icann.org/mailing-lists/archives/council/msg17350.html> for 
an extension of the deadline for publication of the Preliminary Issue Report on 
New gTLDs Subsequent Procedures. At its 3 September 2015 meeting, the Council 
discussed the possibility of an extended public comment period and here the 
Council will vote on a motion to make a formal council request to extend the 
public comment period.
4.1 - Present the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+24+September+2015>
 (David Cake)
4.2 - Council discussion
4.3 - Vote ( Threshold - Simple majority)

Item 5: UPDATE & DISCUSSION - Exploring the Public Interest within ICANN's 
Remit (15 minutes)
One of ICANN's five core strategic objectives for Financial Years 2016-2020 is 
to develop a public interest framework for promoting the global public interest 
in the coordination of the Internet's unique identifier systems, within the 
remit of ICANN's mission. Here, Nora Abusitta, Vice President of ICANN's 
Development and Public Responsibility Programs, will give an overview of past 
work in this area, and solicit ideas from the Council on potential next steps.
This session is particularly timely given the Council's discussion at its last 
meeting of the relevance of public interest considerations in its work for 
subsequent rounds of the New gTLD Program on the issue of exclusive registry 
access for generic strings.
5.1 - Update (Nora Abusitta)
5.2 - Discussion/Q&A
5.3 - Next steps
Item 6: UPDATE & DISCUSSION - Discussion Paper on New gTLD Auction Proceeds (20 
minutes)
On 8 September 2015 ICANN 
published<https://www.icann.org/public-comments/new-gtld-auction-proceeds-2015-09-08-en>
 for public comment, a Discussion Paper on the proceeds from ICANN-conducted 
auctions for contested new generic Top-Level Domain (gTLD) strings. The Paper 
calls for broad, open and inclusive public comment and encourages participation 
from all sectors, regions and levels (or no level) of engagement with the ICANN 
community. Several Councilors have raised questions about the scope and timing 
of the Paper on the Council mailing list. Here the Council will receive an 
overview of the contents of the Paper as well as expected next steps, and 
discuss any possible Council or GNSO action in response, including the 
possibility of requesting an extension to the public comment period (currently 
scheduled to close on 18 October 2015).
6.1 - Presentation (Marika Konings)
6.2 - Council discussion
6.3 - Next steps
Item 7: COUNCIL DISCUSSION - Final Report of the Independent Examiner on GNSO 
Review (20 minutes)
As part of ICANN's Bylaws-mandated periodic review of its structures, the ICANN 
Board's Structural Improvements Committee appointed Westlake Governance as the 
independent examiner to conduct the current review of the performance and 
operations of the GNSO. A GNSO Working Party, chaired by former Councillor 
Jennifer Wolfe and comprising representatives of all the GNSO's Stakeholder 
Groups and Constituencies, was formed to consult with Westlake over the design 
and conduct of the review. Westlake's Draft Report was 
published<https://www.icann.org/public-comments/gnso-review-draft-2015-06-01-en>
 for public comment on 1 June 2015 (closing on 31 July). Following feedback 
received, including from the GNSO Working Party, Westlake is expected to 
publish its Final 
Report<https://www.icann.org/en/system/files/files/gnso-review-final-15sep15-en.pdf>
 in mid-September. Here the Council will receive an overview of the main 
recommendations made by Westlake in its Final Report, and discuss the possible 
implementation of some or all of these recommendations.
7.1 - Presentation (Jennifer Wolfe)
7.2 - Council discussion
7.3 - Next steps

Item 8: UPDATE & DISCUSSION - Cross Community Working Group on Enhancing ICANN 
Accountability (15 minutes)
In the course of discussions over the IANA stewardship transition, the 
community had raised concerns about ICANN's accountability, given ICANN's 
historical contractual relationship with the United States government. The 
community discussions indicated that existing ICANN accountability mechanisms 
do not yet meet some stakeholders' expectations. Considering that the US 
Government (through the NTIA) has stressed that it expects community consensus 
on the transition, this gap between the current situation and stakeholder 
expectations needed to be addressed. This resulted in the 
creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf>
 of a Cross Community Working Group on Enhancing ICANN Accountability 
(CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO 
is a chartering organization.
On 3 August, the CCWG-Accountability 
published<https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en>
 its Second Draft Proposal for public comment. This second proposal included 
significant changes made by the CCWG to its initial proposal, focusing on 
outstanding issues, further details on Work Stream 1 and revisions arising from 
feedback received in the first public comment consultation period. The public 
comment period closed on 12 September. Here the Council will receive an update 
on the work of the CCWG, in view of the public comments received, and discuss 
any specific issues that need to be addressed in view of the timeline of the 
CCWG and the connection between its work and the IANA stewardship transition.
8.1 - Update (Mathieu Weill TBC)
8.2 - Council discussion
8.3 - Next steps

Item 9: COUNCIL DISCUSSION - New ICANN Meeting Strategy (10 minutes)
On 14 July 2015 the GNSO Chair had sent a 
letter<http://gnso.icann.org/en/correspondence/robinson-to-crocker-14jul15-en.pdf>
 to the ICANN Board, informing them of the GNSO's progress in developing and 
adapting community plans to conform to the new ICANN meeting strategy, 
particularly in relation to the new format for Meeting B.
The GNSO's current draft 
plan<http://gnso.icann.org/en/drafts/gnso-council-proposal-new-meeting-strategy-29apr15-en.pdf>
 has also been shared with other ICANN Supporting Organizations and Advisory 
Committees, each of which have also begun planning for the new meeting strategy 
within their communities. Here the Council will discuss any additional actions 
it may wish to take to ensure that its planning is coordinated with that of the 
Board's as well as the other SOs and ACs.
9.1 - Update (Volker Greimann / Marika Konings)
9.2 - Council discussion
9.3 - Next steps
Item 10: Any Other Business (5 minutes)

10.1 GNSO Council appointment to the Leadership Training in Dublin.
___________________________________________
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."



Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
Reference (Coordinated Universal Time) UTC 18:00
Local time between March and October, Summer in the NORTHERN hemisphere
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 11:00
San José, Costa Rica UTC-5+1DST  13:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
13:00
New York/Washington DC, USA (EST) UTC-4+1DST 14:00
Rio de Janiero, Brazil (BRST) UTC-3+0DST 15:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 15:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 15:00
London, United Kingdom (BST) UTC+0DST 19:00
Bonn, Germany (CET) UTC+1+0DST 20:00
Cairo, Egypt, (EET) UTC+2+0DST 20:00
Istanbul, Turkey (EEST) UTC+3+0DST 21:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 21:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+1DST 02:00 (next day)
Sydney/Hobart, Australia (AEDT) UTC+11+1DST 04:00 (next day)
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DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/nujcmrc
 Thank you.
Kind regards,


Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>