[council] Updated proposed GNSO Council teleconference agenda 3 September 2015 at 15:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the updated proposed agenda for the GNSO Council teleconference on 
3 September 2015 at 15:00 UTC.
The updates relate to:
Item 1: Donna Austin's updated Statement of Interest
The addition of Item 10.2 Brief update on the implementation of the new ICANN 
Meeting format particularly with regard to Meeting B.

Thank you.
Kind regards,
Glen
This agenda was established according to the GNSO Council Operating 
Procedures,<http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf> 
approved and updated on 24 June 2015.

For convenience:
·        An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
·        An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 15:00 UTC
http://tinyurl.com/ppl8p8h


08:00 Los Angeles; 11:00 Washington; 16:00 London; 18:00 Istanbul; 23:00 Perth
GNSO Council Meeting Audio Cast
To join the event click on the link:
http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if a dial out call is 
needed.
___________________________________________

Item 1: Administrative matters (5 minutes)
1.1  - Roll call
1.2 - Updates to Statements of Interest
                Donna 
Austin<https://community.icann.org/display/gnsosoi/Donna+Austin+SOI>
1.3 - Review/amend agenda
1.4. - Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meetings of 24 June and 23 July 2015 will be posted 
as approved on xxxxxx 2015.

Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
2.2 - Comments or questions arising

Item 3: Consent agenda (10 minutes)
3.1 - Adoption of 
timeline<http://gnso.icann.org/en/drafts/gnso-council-chair-election-24jul15-en.pdf>
 for election of the next GNSO Chair
3.2 - Approval of transmission of Recommendations Report to ICANN Board 
following public 
comments<https://www.icann.org/public-comments/transliteration-contact-recommendations-2015-06-29-en>
 on the Council's recommendation that the Board adopt the Final 
Report<http://gnso.icann.org/en/issues/gtlds/translation-transliteration-contact-final-12jun15-en.pdf>
 from the Translation & Transliteration of gTLD Data Working Group

Item 4: COUNCIL DISCUSSION & DECISION - Public Comment Period for New gTLDs 
Subsequent Procedures Preliminary Issue Report (15 minutes)
At its July 2015 meeting, the GNSO Council approved the staff 
request<http://gnso.icann.org/mailing-lists/archives/council/msg17350.html> for 
an extension of the deadline for publication of the Preliminary Issue Report on 
New gTLDs Subsequent Procedures. The extension was viewed as necessary given 
the number of potential topics that had been identified by the New gTLDs 
Subsequent Procedures Discussion Group and the need to develop a proposed 
framework for handling those topics in a possible PDP. The Council had also 
discussed briefly the possible benefits of having an extended public comment 
period in view of the community interest in this matter. Here the Council will 
discuss the ramifications of extending the public comment period and decide 
whether or not to recommend moving forward with the idea.
4.1 - Update and presentation of possible timelines (Steve Chan)
4.2 - Council discussion
4.3 - Council decision and next steps

Item 5: COUNCIL DISCUSSION - Letter from ICANN Board Chair on Exclusive 
Registry Access for gTLD Terms representing Generic Strings (10 minutes)
On 27 July 2015 the ICANN Board Chair sent a 
letter<https://www.icann.org/en/system/files/correspondence/crocker-to-robinson-27jul15-en.pdf>
 to the GNSO Chair requesting that the GNSO specifically include the issue of 
exclusive registry access for generic strings serving a public interest goal as 
part of the policy work it is planning to initiate on subsequent rounds of the 
New gTLD Program. The GNSO was also asked to inform the Board on a regular 
basis with regards to progress on the issue. Here the Council will discuss the 
letter and decide on its response.
5.1 - Council discussion
5.2 - Next steps

Item 6: UPDATE & DISCUSSION - Protection for IGO Acronyms at the Second Level 
in All gTLDs (15 minutes)

At the July 2015 Council meeting, PDP Working Group co-chair Philip Corwin 
outlined for the Council certain concerns that the WG co-chairs shared 
regarding the timing and mechanisms for interactions between the WG and the IGO 
"small group" (comprising IGO and GAC representatives) that had been formed to 
formulate a substantive proposal for discussion with the GNSO. The final 
proposal is expected to be based on the Board's New gTLD Program Committee 
(NGPC) initial March 2014 
proposal<http://gnso.icann.org/en/correspondence/chalaby-to-robinson-20mar14-en.pdf>
 to the GAC, and as such is expected to address both so-called "preventative" 
(i.e. pre-registration) as well as "curative" (i.e. post-registration) 
protections for IGO acronyms. In respect of preventative protections, the NGPC 
had previously 
requested<http://gnso.icann.org/en/correspondence/chalaby-to-robinson-16jun14-en.pdf>
 that the GNSO Council consider amending those of its adopted policy 
recommendations that are inconsistent with GAC advice. Following discussions 
with the NGPC, the Council had put the matter on 
hold<http://gnso.icann.org/en/correspondence/robinson-to-chalaby-disspain-07oct14-en.pdf>
 pending further details regarding possible amendments from the NGPC.

Here the Council will receive an update on the status of the WG, GAC and IGO 
interactions on the topic if IGO protections, and discuss what, if anything, it 
might wish to do at this stage to facilitate progress in resolving any issues 
arising therefrom.
6.1 - Update (Philip Corwin / Mason Cole / Mary Wong)
6.2 - Council discussion
6.3 - Next steps

Item 7: UPDATE ON EXPECTED COUNCIL ACTION - Final Report from the Data & 
Metrics for Policy Making Working Group (5 minutes)
The Data & Metrics for Policy Making Working Group was chartered to explore 
opportunities to review standard methodologies of reporting and metrics that 
can better inform fact-based policy development and decision-making, including 
how the community can collaborate with Contracted Parties and other service 
providers in the sharing of metrics and data. The WG published its Initial 
Report for public comment on 29 July 2015, and the public comment period will 
close on 7 September 2015. Here the Council will receive an update on the 
expected timeline for delivery of the WG's Final Report and note potential 
issues for Council consideration in the Final Report.
7.1 - Update (Jonathan Zuck)
7.2 - Council discussion
7.3 - Next steps

Item 8: UPDATE & DISCUSSION - Cross Community Working Group on Enhancing ICANN 
Accountability - CCWG Accountability (15 minutes)
In the course of discussions over the IANA stewardship transition, the 
community had raised concerns about ICANN's accountability, given ICANN's 
historical contractual relationship with the United States government. The 
community discussions indicated that existing ICANN accountability mechanisms 
do not yet meet some stakeholders' expectations. Considering that the US 
Government (through the NTIA) has stressed that it expects community consensus 
on the transition, this gap between the current situation and stakeholder 
expectations needed to be addressed. This resulted in the 
creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf>
 of a Cross Community Working Group on Enhancing ICANN Accountability 
(CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO 
is a chartering organization.
On 3 August, the CCWG-Accountability 
published<https://www.icann.org/public-comments/ccwg-accountability-2015-08-03-en>
 its Second Draft Proposal for public comment. This second round of public 
consultation concerns significant changes made by the CCWG to its first 
proposal. The changes focus on outstanding issues, add details to the Work 
Stream 1 proposal(s), and include revisions to the original proposal(s) arising 
from the feedback received in the first public comment consultation period. 
Public comments may be sent in through 12 September. Here the Council will 
review the CCWG's status and progress, and discuss any specific issues that 
need to be addressed in view of the timeline of the CCWG and the connection 
between its work and the IANA stewardship transition.
8.1 - Summary and status update (Thomas Rickert)
8.2 - Council discussion
8.3 - Next steps

Item 9: DISCUSSION - Preparation for ICANN54 (15 minutes)
During the regular GNSO weekend working sessions at each ICANN Public Meeting, 
the GNSO Council and community meet with the ICANN Board, the GAC, staff from 
ICANN's Global Domains Division, and senior ICANN management. Here the Council 
will discuss suggested topics for those meetings at ICANN54, as well as receive 
an update on scheduling and planning for the meeting generally.
9.1 - Update (Volker Greimann / Marika Konings / Glen de St. Gery)
9.2 - Council discussion
9.3 - Next steps

Item 10: Any Other Business (15 minutes)
10.1 - Post-ICANN53 progress on Cross Community Working Group on Use of Country 
and Territory Names as TLDs
10.2 - Brief update on the implementation of the new ICANN Meeting format 
particularly with regard to Meeting B.

___________________________________________
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."



Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
Reference (Coordinated Universal Time) UTC 11:00
Local time between March and October, Summer in the NORTHERN hemisphere
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 08:00
San José, Costa Rica UTC-5+1DST  10:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
10:00
New York/Washington DC, USA (EST) UTC-4+1DST 11:00
Rio de Janiero, Brazil (BRST) UTC-3+0DST 12:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 12:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 12:00
London, United Kingdom (BST) UTC+0DST 16:00
Bonn, Germany (CET) UTC+1+0DST 17:00
Cairo, Egypt, (EET) UTC+2+0DST 17:00
Istanbul, Turkey (EEST) UTC+3+0DST 18:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 18:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+1DST 23:00
Sydney/Hobart, Australia (AEDT) UTC+11+1DST 01:00 (next day)
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DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with 
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For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/ppl8p8h



Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>