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RE: [council] - Preliminary Issue Report - New gTLD Subsequent Procedures


As previously indicated, the strong consensus view within the Business 
Constituency is to publish on September 3rd for a 60 day public comment period.

Philip S. Corwin, Founding Principal
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From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
Behalf Of Steve Chan
Sent: Monday, August 24, 2015 4:41 PM
To: Jonathan Robinson; council@xxxxxxxxxxxxxx
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Jonathan and GNSO Councillors,

I'd like to include some additional information that may further the discussion.

In regards to bullets 1 and 2, in strictly adhering to timelines in the PDP 
Manual, publishing 31 August was the only scenario that allowed for the 
possibility of considering the Final Issue Report in November. However, that 
represented a best case scenario and could be affected by substantial public 
comment and/or changes to the report that may require more than the default 30 
days. To the extent that the public comment summary/analysis and edits to the 
Final Issue Report are achievable in 30 days, that work would very likely be 
achievable in the 27 days that would result from a publication date of 3 
September, 40 day public comment period, and delivery of the Final Issue Report 
on 9 November. In other words, publishing on 3 September would not necessarily 
prevent a November Council deliberation date.

That said, if the Council prefers that the report be published on 31 August, 
staff is prepared to support that direction.

Best,
Steve

From: Jonathan Robinson <jrobinson@xxxxxxxxxxxx<mailto:jrobinson@xxxxxxxxxxxx>>
Organization: Afilias
Reply-To: Jonathan Robinson 
<jrobinson@xxxxxxxxxxxx<mailto:jrobinson@xxxxxxxxxxxx>>
Date: Monday, August 24, 2015 at 12:38 PM
To: Steve Chan <steve.chan@xxxxxxxxx<mailto:steve.chan@xxxxxxxxx>>, 
"council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>" 
<council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>>, 
"bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>" 
<bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>>
Subject: RE: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Steve and GNSO Councillors,

It seems to me that we need to think about a three points here:


1.      Do we publish 31st August i.e. ahead of the forthcoming council meeting 
and such that we can deal with this at the 19 November meeting as per option 1 
below OR

2.      Do we publish 3rd September and, if so, does that necessarily mean we 
miss dealing with it on 19 November?

3.      Regardless of 31 August or 3rd September, do we think that a public 
comment period of more than the now standard 40 day period is necessary?

Note: My  personal opinion is that it would be OK to publish with a 40 day 
comment period and then extend if that was felt to be important / necessary and 
that this will not be confusing.

Thoughts / input will be helpful, especially if we are to publish the report by 
31 August.

Thanks,


Jonathan

From: Steve Chan [mailto:steve.chan@xxxxxxxxx]
Sent: 18 August 2015 23:26
To: council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>; 
bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Bret,

Thanks, great question and hopefully the information below is beneficial to the 
Council's consideration of the 3 day hold, as well as the discussion around the 
extended public comment period. Regarding next steps and timing, here is the 
relevant language from the PDP Manual:

The Staff Manager is responsible for drafting a summary and analysis of the 
public comments received on the Issue Report and producing a Final Issue Report 
based upon the comments received. The Staff Manager should forward the Final 
Issue Report, along with any summary and analysis of the public comments 
received, to the Chair of the GNSO Council for consideration for initiation of 
a PDP.

The summary and analysis and the Final Issue Report are expected to be 
delivered to the Chair of the GNSO Council within 30 days of the closing of the 
public comment forum, though the Staff Manager may request an extension of that 
30-day time for delivery.

Without knowledge of the level of public comment that will be received, it is 
difficult to estimate how long the summary and analysis and Final Issue Report 
will take to prepare. However, assuming 30 days, here are the three timelines 
expanded to include the next GNSO Council meeting, as long as the document and 
motion deadline is met. I would note, these are are the first, and not only, 
opportunities for the Council to consider the initiation of a PDP:

  *   Publish 31 August -> 40 Day Public Comment -> Close 10 October -> 9 
November PC Analysis & Final Report -> 9 November Documents & Motions Deadline 
-> 19 November GNSO Council Meeting
  *   Publish 3 September -> 40 Day Public Comment -> Close 13 October -> 12 
November PC Analysis & Final Report -> 7 December Documents & Motions Deadline 
-> 17 December GNSO Council Meeting
  *   Publish 3 September -> 60 Day (for instance) Public Comment -> Close 2 
November -> 2 December PC Analysis & Final Report -> 7 December Documents & 
Motions Deadline -> 17 December GNSO Council Meeting
These are all estimates of course, and in the case of the first bullet, 
dependent on everything executing according to plan to be able to precisely hit 
the documents & motions deadline. Substantial public comment and substantive 
changes to the Final Report could ultimately derail these timelines.

Apologies for the lengthy response, but I hope this answers your questions.

Best,
Steve


From: Bret Fausett <bret@xxxxxxxxxxxxxxxx<mailto:bret@xxxxxxxxxxxxxxxx>>
Date: Tuesday, August 18, 2015 at 2:22 PM
To: Steve Chan <steve.chan@xxxxxxxxx<mailto:steve.chan@xxxxxxxxx>>, 
"council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>" 
<council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>>
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent 
Procedures

Thanks Steve. Great news on the progress.

On the timelines, can you remind me what happens after the close of the comment 
deadline? How do we get from the close of the public comment period to Day 1 of 
the PDP working group? How many Council meetings/votes between close of comment 
period and starting the hard policy work?

    Bret


On Aug 18, 2015, at 1:26 PM, Steve Chan 
<steve.chan@xxxxxxxxx<mailto:steve.chan@xxxxxxxxx>> wrote:

Dear Councilors,

Staff is on track to be able to deliver the Preliminary Issue Report on New 
gTLD Subsequent Procedures for public comment by the end of August, as 
discussed on the previous GNSO Council meeting. However, I wanted to note that 
during the meeting, the possibility of providing for an extended public comment 
period was also discussed, which would keep it open through the ICANN54 
meeting. This topic is expected to be on the agenda for the next Council 
meeting, scheduled for 03 September and as such, it may make sense to delay the 
publication of the report by approximately 3 days to allow for discussion 
during the meeting and a decision to be made, to avoid confusion from possibly 
amending the comment close date. The impact appears to be minimal:

  *   Publish 31 August -> 40 Day Public Comment -> Close 10 October (note that 
this is a Saturday)
  *   Publish 3 September -> 40 Day Public Comment -> Close 13 October
  *   Publish 3 September -> 60 Day (for instance) Public Comment -> Close 2 
November
Staff is leaning towards waiting the three days and immediately putting in the 
request to publish the Preliminary Issue Report after a decision is made, but 
wanted to be sure there were no strong objections to this approach.

Best,



Steven Chan
Sr. Policy Manager

ICANN
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094-2536
steve.chan@xxxxxxxxx
<mailto:steve.chan@xxxxxxxxx>
direct: +1.310.301.3886
mobile: +1.310.339.4410
tel: +1.310.301.5800
fax: +1.310.823.8649



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