[council] Proposed GNSO Council Teleconference Agenda Thursday, 23 July 2015 at 11:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the proposed Agenda for the GNSO Council Teleconference on 
Thursday, 23 July 2015 at 11:00 UTC.

The agenda is also posted on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+23+July+2015
motions :
https://community.icann.org/display/gnsocouncilmeetings/Motions+23+July+2015

This agenda was established according to the GNSO Council Operating 
Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf>, 
approved and updated on 13 November 2014.

For convenience:
·        An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
·        An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 11:00 UTC
http://tinyurl.com/qepm2cs

04:00 Los Angeles; 07:00 Washington; 12:00 London; 13:00 Brussels; 19:00 Perth
GNSO Council Meeting Audio Cast
To join the event click on the link:
http://stream.icann.org:8000/gnso.m3u
Councilors should notify the GNSO Secretariat in advance if a dial out call is 
needed.
___________________________________________

Item 1: Administrative matters (5 minutes)
1.1 - Roll call
1.2 - Updates to Statements of Interest
1.3 - Review/amend agenda
1.4. - Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meeting of 11 February, 19 March, 16 April, 21 May 
2015 posted as approved on 28 June 2015.

Item 2: Opening Remarks / Review of Projects & Action List (15 minutes)
2.1 - Review focus areas and provide updates on specific key themes / topics, 
to include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>
2.2 - Comments or questions arising

Item 3: Consent agenda (0 minutes)

Item 4: COUNCIL VOTE - Motion to Approve GNSO Review of GAC Communiqué from 
Buenos Aires (15 minutes)

The GNSO had previously discussed appropriate mechanisms to provide feedback to 
the ICANN Board on specific issues in GAC Communiqué that relate to gTLDs, to 
inform the Board and the broader community of past, present or future gTLD 
policy activities that may directly or indirectly relate to advice provided by 
the GAC. A template was developed to facilitate this process, which was 
completed following the publication of the Buenos Aires GAC Communiqué, by GNSO 
Council volunteers. Input provided through this process is intended to enhance 
co-ordination and information sharing on gTLD related policy activities between 
the GAC, Board and the GNSO. Here the Council will vote on whether to adopt the 
completed draft template relating to the Buenos Aires GAC Communiqué.
4.1 - Presentation of the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+23+July+2015>
 (Volker Greimann)
4.2 - Discussion
4.3 - Vote (voting threshold - simple majority)

Item 5: UPDATE & DISCUSSION - Purpose of New gTLD Registration Data Policy 
Development Process (PDP) (20 minutes)

The GNSO Council and community had previously provided feedback to the 
Board-GNSO process group that was formed to develop a proposed approach for 
dealing with this Board-mandated PDP associated with, the work of the Expert 
Working Group's (EWG) Final Report, published in June 2014. Prior to the EWG's 
Final Report, a Preliminary Issue Report had been published in 2013 for public 
comment, with the Final Issue Report anticipated for publication only after the 
EWG had completed its work. The Board-GNSO process group's amended framework 
has been submitted to the GNSO Council and the Board, which has since 
reconfirmed its request for an Issue Report on the topic. Here the Council will 
receive an update on the status of the Issue Report, and discuss timelines and 
next steps.
5.1 - Update (Marika Konings)
5.2 - Discussion
5.3 - Next steps

Item 6: UPDATE & DISCUSSION - Cross Community Working Group on Enhancing ICANN 
Accountability - CCWG Accountability (15 minutes)
In the course of discussions over the IANA stewardship transition, the 
community had raised concerns about ICANN's accountability, given ICANN's 
historical contractual relationship with the United States government. The 
community discussions indicated that existing ICANN accountability mechanisms 
do not yet meet some stakeholders' expectations. Considering that the US 
Government (through the NTIA) has stressed that it expects community consensus 
on the transition, this gap between the current situation and stakeholder 
expectations needed to be addressed. This resulted in the 
creation<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf>
 of a Cross Community Working Group on Enhancing ICANN Accountability 
(CCWG-Accountability<https://community.icann.org/x/ogDxAg>) of which the GNSO 
is a chartering organization.
The CCWG-Accountability 
published<https://www.icann.org/public-comments/ccwg-accountability-draft-proposal-2015-05-04-en>
 some initial proposals surrounding its first Work Stream (meant to align with 
the timing of the IANA stewardship transition) for public comment in May 2015. 
All public comments received are being reviewed by the CCWG, which will conduct 
a face-to-face meeting on 17 & 18 July. Here the Council will review the CCWG's 
status and progress, and discuss any specific issues that need to be addressed 
in view of the timeline of the CCWG and the transition.
6.1 - Summary and status update (Thomas Rickert)
6.2 - Discussion
6.3 - Next steps

Item 7: UPDATE & DISCUSSION - Proposed Cross Community Working Group On New 
gTLD Auction Proceeds (15 minutes)
Previous outreach by the GNSO to other ICANN Supporting Organizations and 
Advisory Committees had indicated that there is substantial community interest 
in forming a Cross Community Working Group to address the topic of dealing with 
the proceeds from auctions in the 2012 round of the New gTLD Program. Following 
further community discussions at ICANN53, it was decided that a Discussion 
Paper would be helpful to scope out the various issues of community interest. 
Here the Council will receive an update on the status of work on this proposed 
project and discuss next steps.

7.1 - Update (Jonathan Robinson / Marika Konings)

7.2 - Discussion

7.3 - Next steps

Item 8: COUNCIL ACTION - GNSO Chair Election Timetable (10 minutes)
At ICANN53, the GNSO Council discussed succession planning and the upcoming 
elections for the Council leadership positions that will become vacant at the 
ICANN Annual Meeting in Dublin. Staff has prepared and circulated a proposed 
timeline for the elections, based on previous election proceedings. Here the 
Council will continue its discussion on succession planning, and decide on the 
proposed timeline.
8.1 - Discussion (Jonathan Robinson)
8.2 - Council decision
8.3 - Next steps

Item 9: Any Other Business (15 minutes)
9.1 - Planning for ICANN54
9.2 - Selection of PDP Working Group for facilitated face-to-face meeting at 
ICANN54 under the continued GNSO Council Pilot Project to improve PDP 
effectiveness
9.3 - Other topics

______________________________________________

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."



Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
Reference (Coordinated Universal Time) UTC 11:00
Local time between March and October, Summer in the NORTHERN hemisphere
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-7+1DST 04:00
San José, Costa Rica UTC-5+1DST  06:00
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-5+1DST 
06:00
New York/Washington DC, USA (EST) UTC-4+1DST07:00
Rio de Janiero, Brazil (BRST) UTC-3+0DST 08:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 08:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 08:00
London, United Kingdom (BST) UTC+0DST 12:00
Bonn, Germany (CET) UTC+1+0DST 13:00
Cairo, Egypt, (EET) UTC+2+0DST 13:00
Istanbul, Turkey (EEST) UTC+3+0DST 14:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 14:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+1DST 19:00
Sydney/Hobart, Australia (AEDT) UTC+11+1DST21:00
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DST starts/ends on last Sunday of October 2015, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com<http://www.timeanddate.com/>
http://tinyurl.com/qepm2cs

Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>