[council] Informal Meeting today 10 February 2015 at 18:00 – 19:00 in SOPHIA

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Reminder :

Today, Tuesday 10 February 2015 at 18:00 – 19:00 in SOPHIA there will be an 
informal meeting, beer and wine served, to discuss and prepare for  the GNSO 
Council meeting tomorrow. Council members and constituency/stakeholder group 
chairs or a designated person if they are unable to attend, are welcome.

Please see the agenda copied below and also found on the website
http://singapore52.icann.org/en/schedule/wed-gnso-council
and on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/GNSO+Council+Public+Meeting+in+Singapore+2015-02-11

Proposed Agenda for the GNSO Council Public Meeting on 11 February 2015 at 
13:00 Singapore Time (05:00 UTC)
11 February 2015

This agenda was established according to the GNSO Council Operating 
Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> [PDF, 
896 KB], approved and updated on 13 November 2014.

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 05:00 UTC:
http://tinyurl.com/lxmtkuc

Coordinated Universal Time 05:00 UTC
21:00 (10 February 2015) Los Angeles; 00:00 Washington; 05:00 London; 06:00 
Brussels; 13:00 Singapore; 13:00 Perth

GNSO Council meeting
http://singapore52.icann.org/en/schedule-full

Councilors should notify the GNSO Secretariat in advance if a dial out call is 
needed.

Item 1: Administrative matters (5 mins)

1.1 Roll Call

1.2 Statement of interest updates
Phil Corwin<https://community.icann.org/display/gnsosoi/Philip+Corwin+SOI>

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:

Minutes of the GNSO Council meetings 11 December 2014, 15 January 2015 and 29 
January 2015 will be posted as approved on 14 February 2015.

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)

Review focus areas and provide updates on specific key themes / topics

Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> [PDF, 953 KB] and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.

Comments or questions arising.

Item 3: Consent agenda (0 mins)
Item 4: DISCUSSION – Cross Community Working Group to develop a transition 
proposal for IANA stewardship on naming related functions (15 mins)

The CWG<https://community.icann.org/x/37fhAg> was chartered to develop a 
proposal on Naming Related Functions for the IANA Stewardship Transition 
Proposal. The original January 2015 target date was driven by the request for 
proposals from the IANA Stewardship Transition Coordination 
Group<https://www.icann.org/stewardship/coordination-group> (ICG).

A draft proposal was published for community comment on 1 December 2014. The 
CWG conducted an intensive work weekend on 10 & 11 January 2015, following 
which a revised timeline and update was provided to the community in the form 
of a Discussion 
Document<https://community.icann.org/download/attachments/49351404/CWG-SingaporeDiscussionDocument-Final.pdf?version=1&modificationDate=1422998880000&api=v2>
 [PDF, 447 KB]. This was discussed by the GNSO at its weekend working session 
in Singapore.

Given the deadlines and associated intensity of the work of the CWG as well as 
the need for the GNSO as a chartering organisation to approve the CWG's 
ultimate proposal, this is an opportunity for the Council to discuss its and 
the GNSO community's further tasks following the GNSO's weekend deliberations 
on the updated CWG plan and timeline.

4.1 – Status summary (Jonathan Robinson)
4.2 – Discussion
4.3 – Next steps

Item 5: DISCUSSION - Cross Community Working Group on Enhancing ICANN 
Accountability (15 mins)

The National Telecommunications and Information Administration (NTIA) had 
requested that ICANN "convene a multistakeholder process to develop a plan to 
transition the U.S. government stewardship role" with regard to the IANA 
Functions and related root zone management (see item 4 above).

During discussions around the transition process, the community raised the 
broader topic of the impact of the change on ICANN's accountability given its 
historical contractual relationship with the United States and NTIA. The 
concerns raised during these discussions indicate that the level of trust 
regarding existing ICANN accountability mechanisms does not yet meet some 
stakeholders' expectations. Considering that the NTIA has stressed that it 
expects community consensus on the transition, this gap between the current 
situation and stakeholder expectations may impede the progress of the 
transition.

The 
charter<http://gnso.icann.org/en/drafts/enhancing-accountability-charter-03nov14-en.pdf>
 [PDF, 487 KB] for this CCWG was adopted by the GNSO Council during its meeting 
on 13 November. The group has been meeting regularly since, and has developed 
two work streams, of which the first is intended to align with the timing of 
the CWG-Transition work and the overall NTIA objectives and timeline. Following 
the weekend update to the GNSO from the group's co-chairs and further 
discussions with the ICANN Board and other stakeholders, the Council will now 
consider how it might facilitate the continued progress of this CCWG, 
especially in view of the work and timelines of the CWG working on an IANA 
Transition Proposal for Naming-related Functions.

5.1 Status summary (Thomas Rickert)

5.2 Discussion

5.3 Next steps

Item 6: DISCUSSION – Progress toward Launching the Pending PDP on the Purpose 
of gTLD Registration Data (WHOIS) (15 mins)

An ICANN Board and GNSO Discussion Group was formed to develop recommendations 
on how to best effect next steps in the Board-mandated GNSO PDP on the purpose 
of WHOIS (including taking into account the work of the Expert Working Group). 
This group has been meeting regularly. An update on the group's progress was 
provided to the GNSO during its working weekend at this meeting. Following that 
session and in light of other WHOIS-related work going on in the community, the 
Council will discuss here the options and timing for conducting the PDP.

6.1 Status summary (Jonathan Robinson/Susan Kawaguchi)

6.2 Discussion

6.3 Next steps

Item 7: UPDATE – GNSO / GAC Consultation Group and related work (10 mins)

The GNSO/GAC Consultation Group released its initial 
recommendations<http://gnso.icann.org/en/drafts/gac-cg-issue-scoping-27jan15-en.pdf>
 regarding the scoping of a Policy Development Process (PDP) in late January 
2015. In addition, the GNSO Liaison to the GAC has been actively engaging with 
the GAC on questions and issues arising from the GAC Communique in Los Angeles 
insofar as these had implications for ongoing GNSO Working Groups.

Here the Council will consider the recommendations from the GNSO/GAC 
Consultation Group, taking into account feedback received from the community 
during meetings earlier in the week and with a view toward voting on a motion 
at the next Council meeting. If time permits, the Council will also discuss 
ideas put forward during the GNSO Council Development Session in Los Angeles, 
in relation to potential GNSO responses to the regular GAC Communiqués from 
each ICANN meeting.

7.1 – Update on GAC/GNSO Consultation Group (Mason Cole)

7.2 – Discussion

7.3 – Next steps

Item 8: DISCUSSION: Potential CWG for Use of Auction Proceeds from New gTLD 
Auctions (15 mins)

The Council has commenced deliberations on whether and when to convene a 
Cross-Community Working Group to develop suggestions on ways to best use the 
proceeds received by ICANN from new gTLD auctions. Having received initial 
feedback from the GNSO community on this potential idea (including at the GNSO 
weekend working session), the Council will now consider whether and, if so, how 
to move forward with an initiative to convene such a CWG.

8.1 Update – Jonathan Robinson

8.2 Discussion

8.3 Next steps

Item 9: UPDATE: GNSO Review (15 minutes)

The Independent Examiner commissioned by the ICANN Board to conduct the GNSO 
Review presented its initial findings to the GNSO Review Working Party at this 
ICANN meeting. This will be the first opportunity that the GNSO Council will 
have to discuss these findings and to consider further direction (if any and if 
needed) to be provided to the GNSO Review Working Party.

9.1 Update – Jennifer Wolfe

9.2 Discussion

Item 10: ccNSO Update (10 minutes)

At most ICANN meetings, the ccNSO and GNSO Councils conduct joint meetings to 
discuss matters of mutual interest, an initiative that continues to grow in 
importance as collaborations between the two SOs increase. Here the ccNSO 
Council liaison to the GNSO will be invited to update the GNSO Council on 
ongoing work in the ccNSO that is likely to be of interest or that may impact 
the work of the GNSO and/or its Stakeholder Groups and Constituencies.

10.1 Update – Patrick Myles

10.2 Discussion

Item 11: Any Other Business

11.1 Summary of Upcoming Important Dates and Milestones for GNSO Working Groups

- Jonathan Robinson/Marika Konings

11.2 Any other business

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:

  1.  Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
  2.  Initiate a Policy Development Process ("PDP") Within Scope (as described 
in Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires 
an affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
  3.  Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
  4.  Approve a PDP Team Charter for a PDP Within Scope: requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
  5.  Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
  6.  Changes to an Approved PDP Team Charter: For any PDP Team Charter 
approved under d. or e. above, the GNSO Council may approve an amendment to the 
Charter through a simple majority vote of each House.
  7.  Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
  8.  Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
  9.  Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
  10. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that "a 
two-thirds vote of the council" demonstrates the presence of a consensus, the 
GNSO Supermajority vote threshold will have to be met or exceeded.
  11. Modification of Approved PDP Recommendation: Prior to Final Approval by 
the ICANN Board, an Approved PDP Recommendation may be modified or amended by 
the GNSO Council with a GNSO Supermajority vote.
  12. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf> 
[PDF, 380 KB])

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.

  1.  Initiate a Policy Development Process (PDP);
  2.  Approve a PDP recommendation;
  3.  Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN 
Bylaws;
  4.  Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Reference (Coordinated Universal Time) UTC 05:00
Local time between October and March, Winter in the NORTHERN hemisphere
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-8+0DST 21:00 (10 February 2015)
San José, Costa Rica UTC-6+0DST 23:00 (10 February 2015)
Iowa City, USA (CDT<http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00>) UTC-6+0DST 
23:00 (10 February 2015)
New York/Washington DC, USA (EST) UTC-5+0DST 00:00
Rio de Janiero, Brazil (BRST) UTC-2+1DST 03:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-2+1DST 03:00
London, United Kingdom (BST) UTC+0DST 05:00
Bonn, Germany (CET) UTC+1+0DST 06:00
Cairo, Egypt, (EET) UTC+2+0DST 07:00
Istanbul, Turkey (EEST) UTC+2+0DST 07:00
Ramat Hasharon, 
Israel(IDT<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+3+0DST 07:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+1DST 13:00
Singapore (SGT) UTC+8+0DST 13:00
Melbourne, Australia (AEDT) UTC+11+1DST 16:00
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DST starts/ends on last Sunday of March 2015, 2:00 or 3:00 local time (with 
exceptions)
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For other places see http://www.timeanddate.com
http://tinyurl.com/lxmtkuc
Thank you.
Kind regards
Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>