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[council] Updated proposed Agenda for the GNSO Council Teleconference 11 December 2014 15:00 UTC
- To: Council GNSO <council@xxxxxxxxxxxxxx>
- Subject: [council] Updated proposed Agenda for the GNSO Council Teleconference 11 December 2014 15:00 UTC
- From: Glen de Saint Géry <Glen@xxxxxxxxx>
- Date: Tue, 9 Dec 2014 18:48:38 +0000
- Accept-language: fr-FR, en-US
- List-id: council@xxxxxxxxxxxxxx
- Sender: owner-council@xxxxxxxxxxxxxx
- Thread-index: AdAT4LSIZ92TWyJVRbWTijDn0H8saQ==
- Thread-topic: Updated proposed Agenda for the GNSO Council Teleconference 11 December 2014 15:00 UTC
Dear Councillors,
Please find the updated proposed Agenda for the GNSO Council Teleconference on
11 December 2014 at 15:00 UTC.
The updates are not substantive and include additions to:
Item 8: UPDATE - GNSO / GAC Consultation Group and related work (15 mins)
8.1 - Update on GAC/GNSO Consultation Group (Mason Cole)
8.2 - Update on draft process for dealing with GAC Communique (Volker Greimann)
8.3 - Discussion
And
Item 10 Any Other Business (10 mins)
10.4 Planning for ICANN meeting in Singapore - key direction & themes
10.5 Letter from Akram Atallah concerning IDN Implementation Guidelines
This agenda was established according to the GNSO Council Operating
Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf>
approved and updated on 13 November 2014.
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided
in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 15:00 UTC:
http://tinyurl.com/mwphzsc
Coordinated Universal Time 15:00 UTC
07:00 Los Angeles; 10:00 Washington; 15:00 London; 16:00 Brussels; 23:00 Perth
GNSO Council meeting audio cast
To join the event click on the link:
http://event.on24.com/r.htm?e=910498&s=1&k=18AC5B35CDBCFB6AA81B8B9123DEE2BF
Councillors should notify the GNSO Secretariat in advance if a dial out call is
needed.
Item 1: Administrative matters (5 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO
Operating Procedures:
Minutes of the GNSO Council Public
meeting<http://gnso.icann.org/mailing-lists/archives/council/msg16901.html> and
the Administrative meeting of the new
Council<http://gnso.icann.org/mailing-lists/archives/council/msg16902.html> on
15 October 2014 and the GNSO Council meeting 13 November
2014<http://gnso.icann.org/mailing-lists/archives/council/msg16903.html> will
be posted as approved on 7 December 2014.
Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.
Item 3: Consent agenda (5 mins)
Item 4: DISCUSSION - Board Working Group Report on the Nominating Committee (10
mins)
ICANN posted for public comment the report prepared by the Board Working Group
on Nominating Committee (BWG-NomCom). The Board stated that it welcomes input
from the community on the BWG-NomCom report as the recommendations in the
BWG-NomCom report have potential effects on the NomCom structure.
If implemented, the recommendations would result in an increase in the number
of appointees from ccNSO and ASO and a reduction in the GNSO appointees. Also,
GAC representation could increase at GAC discretion. Overall, the size of the
NomCom would increase from 21 to 25-27 individuals.
The deadline for comments was 21 October, followed by a reply period, extended
to 9 January.<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
Here, the Council will consider whether to submit input on behalf of the
Council to the public comment forum and, if so, the content of such input.
4.1
Update<http://gnso.icann.org/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf>
(Tony Holmes)
4.2 Discussion
4.3 Next steps
Item 5: UPDATE - Cross Community Working Group on Enhancing ICANN
Accountability (15 mins)
The National Telecommunications and Information Administration (NTIA) has
requested that ICANN "convene a multistakeholder process to develop a plan to
transition the U.S. government stewardship role" with regard to the IANA
Functions and related root zone management.
During discussions around the transition process, the community raised the
broader topic of the impact of the change on ICANN's accountability given its
historical contractual relationship with the United States and NTIA. The
concerns raised during these discussions around the transition process indicate
that the level of trust into the existing ICANN accountability mechanisms does
not yet meet some stakeholder's expectations. Considering that the NTIA has
stressed that it was expecting community consensus regarding the transition,
this gap between the current situation and stakeholder expectations may prevent
the transition to proceed.
As a result, a DT was formed with participants, amongst others, from the ccNSO,
GNSO, ASO and ALAC to develop a charter for a Cross Community Working Group on
Enhancing ICANN Accountability. The DT delivered the proposed charter for
consideration to all the ICANN Supporting Organizations and Advisory Committees
on 3 November 2014 and the charter was adopted by the GNSO Council during its
meeting on 13 November. .
Here the Council will receive an update on status and activities of the CCWG to
date.
5.1 Update (Thomas Rickert)
5.2 Discussion
5.3 Next steps
Item 6: DISCUSSION - Prospective policy work on "name collision" (15 mins)
On the 30 July 2014, the New gTLD Program Committee of the ICANN Board directed
staff to "provide information to, and work with the GNSO to consider whether
policy work on developing a long-term plan to manage gTLD name collision issues
should be undertaken."
ICANN Staff submitted this paper to the GNSO Council on 7 October 2014 (see
https://www.icann.org/en/system/files/files/name-collision-gnso-policy-07oct14-en.pdf)
and it was presented to the Council during the ICANN meeting in Los Angeles.
Council members agreed in Los Angeles to discuss with their respective group
what further action, if any, should be taken on this topic and report back
accordingly during this meeting.
Furthermore, a
letter<http://gnso.icann.org/en/correspondence/namazi-to-robinson-30oct14-en.pdf>
was received from Cyrus Namazi offering any additional information or
assistance that ICANN Staff can provide to further assist the Council in its
deliberations.
The GNSO Council discussed the topic during its last meeting following which
all Councilors were encouraged to discuss with their respective groups what, if
any, policy development is deemed necessary and to provide that feedback during
this meeting.
6.1 Discussion
6.2 Next steps
Item 7: DISCUSSION - Board resolution concerning future gTLD Application Rounds
(15 mins)
On 17 November 2014 the ICANN Board adopted a resolution the planning for
future gTLD application rounds. As part of its action, the Board acknowledged
the effort and progress within the GNSO to identify areas where the GNSO
believes that policy advice can be clarified or where it wishes to provide
additional policy advice applicable to future application rounds. Furthermore,
as requested in the GNSO Council's June 2014 resolution, the Board provided
input into the GNSO Council's discussion to identify areas that the Board
believes may be appropriate for discussion in an evaluation of the current gTLD
application round and for possible adjustments for subsequent application
procedures.
This is an opportunity for the GNSO Council to review and discuss the input
received.
7.1 - Update
7.2 - Discussion
Item 8: UPDATE - GNSO / GAC Consultation Group and related work (15 mins)
Here the Council will have an opportunity to hear about the work of the GNSO /
GAC Consultation Group and from the GNSO Liaison to the GAC including any
initial input and feedback derived following the ICANN meeting in Los Angeles.
In addition, there will be an opportunity to further discuss ideas put forward
during the GNSO Council Development Session in relation to potential GNSO work
in response to the GAC Communiqué from ICANN meetings.
8.1 - Update on GAC/GNSO Consultation Group (Mason Cole)
8.2 - Update on draft process for dealing with GAC Communique (Volker Greimann)
8.3 - Discussion
Item 9: UPDATE - Cross Community Working Group to develop a transition
proposal for IANA stewardship on naming related functions (15 mins)
Following adoption of the
charter<http://gnso.icann.org/en/drafts/iana-stewardship-naming-function-charter-14aug14-en.pdf>,
this is an opportunity for the Council to receive a brief update on the
current status as well as next steps of this CWG. The CWG has been tasked to
develop an IANA Stewardship Transition Proposal on Naming Related Functions and
has been meeting for 2 hours every week since its creation in view of
delivering a final proposal by the end of January 2015. A number of sub-groups
have been formed to progress work on the different elements of the ICG Request
for Proposals and a face-to-face meeting is being planned for mid-November. A
draft proposal will be published for community comment on 1 December. For
further information, see https://community.icann.org/x/37fhAg.
9.1 - Update (Jonathan Robinson)
9.2 - Next steps
Item 10 Any Other Business (10 mins)
10.1 Correspondence with NGPC on IGO & RCRC. Any update?
10.2 Skill sets for Nominating Committee. Complete?
10.3
Letter<http://gnso.icann.org/en/correspondence/lange-et-al-to-gac-02dec14-en.pdf>
to the GAC sub-working group on geographic names from Cross-
Constituency Working Group on Country and Territory Names (CWG) -
Confirmation of no objection?
10.4 Planning for ICANN meeting in Singapore - key direction & themes
10.5 Letter from Akram Atallah concerning IDN Implementation Guidelines
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO
Operating Procedures, the default threshold to pass a GNSO Council motion or
other voting action requires a simple majority vote of each House. The voting
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative
vote of more than one-third (1/3) of each House or more than two-thirds (2/3)
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved
under d. or e. above, the GNSO Council may approve an amendment to the Charter
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final
Report, the GNSO Council may terminate a PDP only for significant cause, upon a
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that "a two-thirds vote of
the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the
ICANN Board, an Approved PDP Recommendation may be modified or amended by the
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council
members of each House, or (b) three-fourths (3/4) of one House and a majority
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced
time limit, which shall be 72 hours from the meeting's adjournment. In
exceptional circumstances, announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar days, provided
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes
according to these procedures and will provide reasonable means for
transmitting and authenticating absentee ballots, which could include voting by
telephone, e- mail, web-based interface, or other technologies as may become
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a
quorum for the meeting in which the vote is initiated.)
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UTC+3+0DST 17:00
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(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>)
UTC+8+1DST 23:00
Melbourne, Australia (AEDT) UTC+11+1DST 02:00 next day
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DST starts/ends on last Sunday of March 2015, 2:00 or 3:00 local time (with
exceptions)
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For other places see http://www.timeanddate.com
http://tinyurl.com/mwphzsc
Please let me know if you have any questions.
Thank you very much.
Kind regards,
Glen
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>
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