[council] GNSO Council Public Administrative Meeting Los Angeles, 15 October 2014 (Part 2) at 15:15 (22:15 UTC)

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,
Please find the proposed agenda for the GNSO Council Public Administrative 
Meeting in Los Angeles, 15 October 2014 (Part 2)
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 22:15 UTC
http://tinyurl.com/plgz5gl

Coordinated Universal Time 22:15 UTC
15:15 Los Angeles; 18:15 Washington; 23:15 London; 00:15 Paris;

Main Meeting Page:
http://la51.icann.org/en/schedule/wed-gnso-council-admin

Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

Item 1: Seating of the 2014 / 2015 Council (20 mins)

1.1  Roll Call

1.2  Statements of interest

·       Carlos Raul Guterriez -  
SOI<https://community.icann.org/display/gnsosoi/Carlos+Raul+Gutierrez+SOI> 
Nominating Committee Appointee

·       Donna Austin -  
SOI<https://community.icann.org/display/gnsosoi/Donna+Austin+SOI> Registries 
Stakeholder Group

·       Edward Morris - 
SOI<https://community.icann.org/display/gnsosoi/Edward+Morris+SOI> Non 
Commercial Stakeholder Group

·       Heather Forrest - 
SOI<https://community.icann.org/display/gnsosoi/Heather+Forrest+SOI>  
Intellectual  Property Constituency

·       Marilia Ferreira Maciel - 
SOI<https://community.icann.org/pages/viewpage.action?pageId=49353624> Non 
Commercial Stakeholder Group

·       Stephanie Perrin - 
SOI<https://community.icann.org/display/gnsosoi/Stephanie+Perrin+SOI> Non 
Commercial Stakeholder Group

·       Susan Kawaguchi -  
SOI<https://community.icann.org/display/gnsosoi/Susan+Kawaguchi+SOI> Commercial 
and Business Users Constituency

1.3  Review/amend agenda

Item 2: Election of the Chair (30 mins)

One nomination was received for this position, Jonathan Robinson.  The GNSO 
Council held a question & answer session over the weekend with Jonathan 
Robinson. The Council to proceed to elect the chair according to the GNSO 
Operating Procedures.

GNSO Operating Procedures

http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf

Note: Section 2.2 Officer Elections: Chair and Vice-Chairs (see Appendix 1 
below)

Item 3:  Any Other Business (10 mins)

Reminder:
The Council development meeting will take place at 12025 Waterfront Drive, 2nd 
Floor, Los Angeles, CA 90094-2536 on Friday 17 October 2014, 10h00.

Appendix 1: Excerpt from GNSO Operating Procedures (Section2.2)

http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf

2.2 Officer Elections: Chair and Vice-Chairs

The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:

a.     The GNSO Chair shall be elected by a 60 percent vote of each house.

b.     Each house will be allowed to nominate one candidate for GNSO Council 
Chair. Each house is responsible for determining how to nominate its candidate. 
A candidate for GNSO Council Chair does not need to be a member of a house, but 
must be a member of the GNSO Council. Should a Chair be elected from outside of 
the houses that Chair will be a non-voting Chair.

                           i.          All ballots will include the "none of 
the above" option. In the event that a 60 percent vote of each house selects 
the "none of the above" option, each house will commence a new nomination 
period of not longer than 15 days. An election for the new nominees will be 
scheduled for no sooner than 30 days after the unsuccessful vote.

                          ii.          In the case of a tie for the most votes 
between the two candidates, or between a candidate and "none of above," a 
second election will be held no sooner than 30 days. The candidates shall 
remain the same for this second election. In the case this second election also 
results in a tie, each house will commence a new nomination period of not 
longer than 15 days. An election for the new nominees will be rescheduled for 
no sooner than 30 days after the unsuccessful vote.

                        iii.          The leading candidate will be defined as 
the one with the highest score. The score is calculated by adding together the 
voting percentages attained from each house. The highest percentage attainable 
in each house is 100. Thus, the maximum score a candidate can achieve is 200 as 
a result of attaining 100 percent of the votes from the contracted party house 
and 100 percent from the non-contracted party house (100 percent + 100 percent 
= score of 200). In case neither candidate reaches the 60 percent of each house 
threshold, a second ballot will be held between the leading candidate and "none 
of the above."

                        iv.          In case neither candidate reaches the 60 
percent of each house threshold and the candidates do not tie, a second runoff 
ballot will be held between the leading candidate and "none of the above."

                         v.          If the single candidate does not reach the 
60 percent of each house threshold in the runoff ballot, then each house will 
commence a new nomination period of not longer than 15 days. An election for 
the new nominees will be rescheduled for no sooner than 30 days after the 
unsuccessful runoff ballot.

c.     Each house shall select a Council Vice-Chair from within its respective 
house.

d.     A Chair may not be a member of the same Stakeholder Group of either of 
the Vice-Chairs.

e.     The Chair and Vice-Chairs shall retain their votes (if any) in their 
respective houses (if any).

f.      In the event that the GNSO Council has not elected a GNSO Council Chair 
by the end of the previous Chair's term, the Vice-Chairs will serve as Interim 
GNSO Co-Chairs until a successful election can be held.

g.     The Council shall inform the Board and the Community appropriately and 
post the election results on the GNSO website within 2 business days following 
each election and runoff ballot, whether successful or unsuccessful.
Appendix 2: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 3: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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http://tinyurl.com/plgz5gl



Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>