[council] RE: [soac-chairs] URGENT: CALL FOR VOLUNTEERS TO FORM A DRAFTING TEAM (IANA STEWARDSHIP TRANSITION)

["Jonathan Robinson" <jrobinson@xxxxxxxxxxxx>]

All,

 

It seems that we agreed today to seek one volunteer per SG to join this
drafting team.

 

Please can you work within your respective SGs and seek a volunteer, ideally
to come along (6 pm to 7 pm) tomorrow for an initial discussion.

 

Thanks,

 

 

Jonathan

 

From: Jonathan Robinson [mailto:jrobinson@xxxxxxxxxxxx] 
Sent: 19 June 2014 09:26
To: council@xxxxxxxxxxxxxx
Subject: FW: [soac-chairs] URGENT: CALL FOR VOLUNTEERS TO FORM A DRAFTING
TEAM (IANA STEWARDSHIP TRANSITION)
Importance: High

 

All,

 

Please see attached.  

 

Apologies that this was not forwarded on to you yesterday.

 

Jonathan

 

From: Byron Holland [mailto:byron.holland@xxxxxxx] 
Sent: 17 June 2014 21:12
To: soac-chairs@xxxxxxxxx
Cc: Jonathan Robinson
Subject: [soac-chairs] URGENT: CALL FOR VOLUNTEERS TO FORM A DRAFTING TEAM
(IANA STEWARDSHIP TRANSITION)

 

Dear SO/AC Chairs,

 

We, the Chairs of the ccNSO and GNSO Council, would hereby like to invite
your organization to join a drafting team, tasked with drafting the charter
for a Cross-Community Working Group to develop a Transfer Process for the
IANA Stewardship Role. 

 

Based on conversations to date, we anticipate that the ALAC and SSAC will
join this effort and we sincerely hope that the ICANN's other supporting
organizations and advisory committees   will also respond positively to this
initiative. The final draft charter will be presented to at least each of
the organizations participating in this effort for their adoption, according
to each organization's own rules and procedures.   

 

Taking into account the principles outlined by the NTIA in its announcement,
we believe such a cross community working group, with participation from and
supported by the ICANN community as well as other organizations, is the most
appropriate way to develop a proposal for a transition plan.

 

Initial work by some members of the community resulted in a first draft
straw-man document, which is included here as an annex. We believe this may
help the drafting team in its efforts, but it is by no means intended to
prescribe, limit or restrict conversations, though it is worth noting that
some elements contained in the document align with the current thinking of
some ccNSO and GNSO members. We anticipate that any final draft should
address at a minimum:

 

-          Purpose and Scope (what is in and what is out of scope)

-          Goals and objectives

-          Deliverables

-          Timeline 

-          Proposed approach (how is the WG expected to conduct its work,
reporting to chartering organizations)

-          Relationship with Coordination Group as proposed by ICANN (see
<https://www.icann.org/resources/pages/process-next-steps-2014-06-06-en>
https://www.icann.org/resources/pages/process-next-steps-2014-06-06-en) 

-          Membership / sponsorship (should membership be limited, open to
anyone interested?) 

-          Sponsorship / chartering organizations (should sponsorship be
restricted to ICANN structures or also extend to external organizations?) 

-          Staffing / support needed

-          Rules of engagement

-          Decision-making methodology (how are decisions made in the WG and
how are these reflected in the recommendations)  

-          Process for review / adoption of proposal by chartering
organizations (also addressing what would happen if one of the chartering
organizations would not adopt the proposal)

-          Closure of the WG

 

In order to be able to complete the drafting of the charter and share it
with the different organizations for consideration in a timely manner, we
would ask that each participating organization assign a maximum of 4
representatives to the drafting team.  

 

To facilitate the work of the drafting team at its initial stages, we are
both available to serve as interim chairs of the charter drafting team, if
that is deemed to be helpful, and for as long as the drafting team would
like us to. 

 

Although the ICANN London meeting is very close, we recognize the value of
meeting face-to-face. Therefore we would like to organize an informal
meeting of the drafting team during the London ICANN meeting and as such
have identified Monday 23 June 2014, 17h00 UTC (18h00 London)  as a possible
option to do so. We hope and would appreciate if you could provide us with
your feedback and the names of volunteers (even it that would be on an
interim basis until your organization has formally assigned a representative
to this drafting effort in accordance with your own rules and procedures) by
Sunday 22 June at the latest.

 

We look forward to receiving your feedback.

 

 

Byron Holland                                    &
Jonathan Robinson

ccNSO Council Chair                                                   GNSO
Council Chair