[council] Updated proposed Agenda for the GNSO Council Public Meeting 25 June 2014

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,
Please find the updated (numbering has been corrected) proposed Agenda for the 
GNSO Council Public Meeting 25 June 2014.
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf >
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 12:00 UTC: - http://tinyurl.com/nwgcsw3
Coordinated Universal Time 12:00 UTC
05:00 Los Angeles; 08:00 Washington; 13:00 London; 14:00 Brussels; 20:00 Perth
Dial-in numbers will be sent individually to Council members. Councillors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

Full details on page:
http://london50.icann.org/en/schedule/wed-gnso-council
Item 1: Administrative matters (5 mins)
1.1 Roll Call
1.2 Statement of interest updates

1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Minutes of the GNSO Council meeting 5 June 
2014<http://gnso.icann.org/mailing-lists/archives/council/msg16312.html>, 
posted as approved on 25 June 2014

Item 2: Opening Remarks / Review of Projects & Action List (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda (0 mins)

Item 4: MOTION - Approval of a charter for a PDP working group for the IGO & 
INGO access to curative rights protection mechanisms (10 mins)
The Final Issue Report on the topic of amending the Uniform Dispute Resolution 
Policy (UDRP) and the Uniform Rapid Suspension procedure (URS) to enable 
International Governmental Organizations (IGOs) and International 
Non-Governmental Organizations (INGOs) to access and use these curative rights 
protection mechanisms (UDRP & URS) contains a draft charter for the proposed 
PDP WG.
The draft Working Group Charter is appended as Annex 3 to the Final Issue 
Report and was delivered to the GNSO Council on 25 May 2014. Here the Council 
will vote on whether or not to approve the Charter.
4.1 - Present the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+25+June+2014>
 (Thomas Rickert / Mary Wong)
4.2 - Discussion
4.3 - Vote (Threshold; One third of each house or two thirds of one house)
Item 5: MOTION - Consideration and evaluation of the New gTLD programme   (15 
mins)
In 2005 the GNSO began a policy development process which ultimately resulted 
in the introduction of new gTLDs and the creation of policy recommendations for 
the launch of a new gTLD application process.  In 2007, the GNSO Council 
adopted the policy recommendations from the GNSO policy development process and 
these were adopted by the ICANN Board, leading to the approval by the Board of 
an Application Guidebook ("AGB") for new gTLDs and the launch of the New gTLD 
Program.
The AGB was intended to govern the first round of an ongoing process for the 
introduction of new TLDs and ICANN's stated goal to launch subsequent gTLD 
application rounds as quickly as possible, potentially within one year of the 
close of the application submission period for the initial round. The first 
round application submission period closed in June 2012.
The Council believes that it has a continuing interest and role to play in 
evaluating the experiences of the first found and in proposing policy 
recommendations, if necessary, for changes to subsequent rounds.
In this item, the Council will discuss and vote on a motion to take steps to 
consider, and evaluate the first round of the new gTLD program in order to 
decide on what, if any, future policy work needs to be undertaken.
5.1 Present the 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+25+June+2014>
 (Bret Fausett)
5.2 Discussion
5.3 Vote


Item 6: Discussion - Letter from the NGPC regarding protection of IGO-INGO 
identifiers in all gTLDs  (15 mins)
On 16 June 2014, the Council received a 
letter<http://gnso.icann.org/en/correspondence/chalaby-to-robinson-16jun14-en.pdf>
 from the New gTLD Program Committee (NGPC) of the ICANN Board regarding the 
protection of International Governmental Organization and International 
Non-Governmental Organization (IGO-INGO) identifiers in all gTLDs.
Previously, on 30 April 2014, the ICANN Board 
adopted<https://www.icann.org/resources/board-material/resolutions-2014-04-30-en#/2.a>
 the GNSO Council's policy recommendations on IGO-INGO protections that were 
not inconsistent with the GAC's advice, and requested additional time to 
consider the remaining policy recommendations on the same topic that are 
inconsistent with the GAC's advice.
The GNSO policy recommendations on protections for IGO acronyms differ from the 
GAC advice and a current proposal being discussed with IGOs. The GNSO policy 
recommendations presented to the Board for adoption would permit eligible IGO 
acronyms to be added to the TMCH for 90-day claims notification.
In writing the letter, the NGPC has stated that it wants to provide an update 
to the GNSO to appreciate the GNSO's work but also highlight concerns and to 
give the GNSO an opportunity to consider modifying the elements of the approved 
policy recommendations in accordance with the relevant procedure established in 
the GNSO Operating Procedures.
Here, the GNSO Council will consider whether or not to, and potentially the 
route to, modifying or amending our approved policy prior to adoption by the 
ICANN Board as provided for under Section 16 of the GNSO Operating Procedures.
6.1 - Discussion
6.2 - Next steps

Item 7: Update - Update on the Uniformity of Reporting Final Issue Report 
Resolution (15 mins)
Here the Council will receive an update, regarding an approved 
resolution<http://gnso.icann.org/en/council/resolutions#20130516-1> as a result 
of the Final Issue 
Report<http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf> on 
Uniformity of Reporting (a recommendation from RAPWG).
The resolution states, "The GNSO Council does not initiate a Policy Development 
Process at this stage but will review at the completion of the ICANN 
Contractual Compliance three-year plan expected for 31 December 2013 whether 
additional action is required."
ICANN's Contractual Compliance team will present the past activities and 
results of the Contractual Compliance three-year plan and future efforts to 
evolve the contractual compliance function with regard to metrics collection 
and reporting.  The GNSO Council will deliberate whether further attention to 
this issue is warranted.  Note, that the second resolution launched what is now 
known as the non-PDP, Data & Metrics for Policy Making 
WG<http://gnso.icann.org/en/group-activities/active/dmpm> that is currently 
executing against its approved charter.
7.1 - Update (Maguy Serad)
7.2 - Discussion
7.3 - Next steps
Item 8: DISCUSSION - A cross-community working group to develop a transfer 
process for the IANA stewardship role (15 mins)
A proposal was made in Singapore for the formation of a Cross-Community Working 
Group (CWG) to work on transition of the IANA stewardship function from the 
NTIA and an early stage initial draft of a charter for such a CWG was 
circulated.  This has been modified a little since and is available 
here<http://gnso.icann.org/en/drafts/iana-transfer-process-charter-15apr14-en.pdf>.
An invitation to participate in a drafting team to has now been drafted and 
sent to all ICANN SO & ACs. Here the Council will take the opportunity, as 
manager of the policy development processes of the GNSO, to provide direction 
on the formation, development and work of a CWG on the NTIA transition.

8.1 - Discussion
8.2 - Next steps
Item 9: UPDATE - On the work of the GNSO Review Working Party (10 mins)
As part of a periodic review process that is built into the ICANN model, work 
on the ICANN board initiated reviews of the GNSO (and the GNSO Council and 
related functions) has commenced. The objective of the Review is to examine the 
organizational effectiveness of the GNSO, including its components (GNSO 
Council, GNSO Working Groups, GNSO Stakeholder Groups and Constituencies). The 
review is to be tightly scoped based on objective and quantifiable criteria 
provided to an independent examiner. A 
webinar<http://www.icann.org/en/news/announcements/announcement-2-23apr14-en.htm>
 to discuss this has recently taken place.
The GNSO Review Working Party has been assembled to:

 1.  Function as a liaison between the GNSO, the independent examiner and the 
SIC,
 2.  Provide input on review criteria and the 360 Assessment,
 3.  Coordinate interviews and objectively supply clarification and responses 
to the draft findings and recommendations.
The SIC envisages that once a final report is issued and the Board takes action 
on it, as appropriate, the GNSO Review Working Party will also coordinate with 
the GNSO community to prepare an Implementation Plan and champion 
implementation of improvement activities.
9.1 - Update (Jennifer Wolfe)
9.2 - Discussion
9.3 - Next steps



Item 10: UPDATE - On the work of the GAC / GNSO Consultation Group (10 mins)
Here the Council will receive an update, including reactions to the Group's 
work presented during ICANN 50 in London and to discuss any actions being 
planned.
In particular, the Consultation Group will seek support for the overall 
direction of its work and specifically, the decision to recruit and appoint a 
GNSO Liaison to GAC as well as the selection process for such a liaison. The 
Consultation Group envisages that the actual appointment will take place as 
soon as possible and, in any event, before ICANN 51. Moreover that such an 
appointment will be subject to a motion before the GNSO Council.
10.1 - Update (Jonathan Robinson)
10.2 - Discussion
10.3 - Next steps

Item 11: Open microphone (10 mins)
Item 12:  Any Other Business (5 mins)


Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.

h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>