RE: [council] ATRT2 summary

[john@xxxxxxxxxxxxxxxxxxx]

Jonathan,
 
The place where the interests of the Council and the findings of the ATRT2 
intersect most closely are the call for broader and more active working group 
participation and earlier involvement of the GAC.  At the least we should let 
the ATRT2 know we agree with them and describe some of the steps we are taking 
-- speeding up the PDP has working group implications and the cross community 
working group drafting team work that has set the stage for early involvement.  
In addition, we have Maria Farrell's initial take on the work of the ATRT2 
which can be used fill in around the edges of what we might say.
 
Now, having said that, I don't think I can have a hand in writing what I 
suspect is best a short and sweet letter!
 
Cheers,
 
Berard
 
--------- Original Message --------- Subject: RE: [council] ATRT2 summary
From: "Jonathan Robinson" <jrobinson@xxxxxxxxxxxx>
Date: 12/2/13 12:58 pm
To: council@xxxxxxxxxxxxxx

  Apologies, 
  
 The input we had was from Maria (not Marika as below) but the question remains:
  
 Do we provide written input to the ATRT2?
  
 If so; (a) it needs to be done by 13 Dec and (b) is Maria in a position to 
hold the pen?
  
 Thanks,
  
  
 Jonathan
  
   From: Jonathan Robinson [mailto:jonathan.robinson@xxxxxxxxxxx] 
Sent: 02 December 2013 17:47
To: council@xxxxxxxxxxxxxx
Subject: RE: [council] ATRT2 summary
 


 All,
  
 We used this useful input from Marika to provide input to the ATRT2 in Buenos 
Aires.  
 I recall that we provided some well thought out and apparently helpful input 
in relation to the PDP and our role in managing policy development within the 
GNSO.

In addition we touched on it during the wrap-up session on Thursday.
  
 We have to decide and act quickly on whether or not to provide written input 
by close of the reply period on 13 December 2013.
  
 Thereafter they aim to produce the final report by 31 December 2013.
  
 Any comments or input on this welcome.
  
  
 Jonathan
  
   From: Jonathan Robinson [mailto:jrobinson@xxxxxxxxxxxx] 
Sent: 20 November 2013 12:21
To: 'Maria Farrell'; council@xxxxxxxxxxxxxx
Subject: RE: [council] ATRT2 summary
 


 Many thanks Maria,
  
 All, please note that we are meeting with the ATRT2 in our second meeting GNSO 
Council meeting today.  
  
 First we seat the new council, second we elect the chair.
  
 Then we meet with the ATRT.  Exiting councillors WELCOME to participate.  It's 
an open / public meeting.
  
 Jonathan
  
 From: Maria Farrell [mailto:maria.farrell@xxxxxxxxx] 
Sent: 20 November 2013 09:09
To: council@xxxxxxxxxxxxxx
Subject: [council] ATRT2 summary
 
     Dear fellow councilors,
 
With apologies for the time it's taken me to send this last part, here is a 
summary of the ATRT2 report on the GNSO PDP. (I'm afraid I ran out of time to 
summarise the rest of the report.)
 
I hope this is useful.
 
Full text of the report is here: 
http://www.icann.org/en/about/aoc-review/atrt/draft-recommendations-15oct13-en.pdf

And the GNSO PDP part starts on page 59 of the report.
 

 
All the best, Maria
 ATRT2 Report - section on GNSO PDP
 
 The problem:
 GNSO PDP is weak when it comes to resolving strong views and financial 
interests.
 
 Background research
 Staff paper on improving the PDP is in the works
 
 Community input
 Chairs and WG veterans stress need for F2F meetings, professional 
facilitators, Board involvement and for people were both for and against the 
Board issuing threats and deadlines.
 
 Interconnect Report Findings
 PDPs mostly done by North Americans and Europeans
 Most active participants are paid to be there
 Many participants dissatisfied with process, time it takes and feel it's not 
worth while - one time only WG participation is typical
 Culturally, PDP and WG process very Western culturally and English language 
based
 
 ATRT2 Findings
 
 Growing sense that professional facilitators are needed to help resolve 
difficult issues, although it may not suffice
 
 Current model is based on email and conference calls, but F2F is more effective
 Board deadlines sometimes used to overcome intractable differences, but it's 
not clear how to ensure people negotiate within PDP in good faith.  
 
 Board is part of the problem: Board deadlined PDPs don't always create good 
policy.  Or Board says it wants a policy and decides its own response in the 
meantime, or Board nullifies outcomes of a PDP.  This creates distrust that 
some in the PDP are not committed to it and will undermine outcome by lobbying 
Board or GAC.
 
 ATRT2 Draft New Recommendations
 ICANN should:
 Fund facilitators and draft guidelines for when they can be used
 Provide funding for more F2F meetings
 Work with community to make PDP faster, to attract more people
 
 The GAC should:
 With the GNSO, find ways to input to WGs and to GNSO Council on draft PDP 
reports
 
 The Board and GNSO should:
 Start an initiative to increase participation from outside NA/Europe, 
non-English speaking, other cultures, people not funded by industry. Players
 
 Also:
 
 The Board should set procedures for what to do when the GNSO cannot come to a 
decision within the time, and state “under what conditions the Board believes 
it may alter PDP recommendations after formal Board acceptance”.
 
 A step should be added to the PDP process where those unhappy with staff 
comment summary can respond.