[council] RE: Reminder: Proposed Agenda for the GNSO Council Meeting 1 August 2013

["Neuman, Jeff" <Jeff.Neuman@xxxxxxxxxx>]

All,

A friendly request....can we scrap all agenda items other than the motion.  
Some people are on vacation and others are in the middle of work activities and 
travel.   If this wasn't to approve a PDP Final Report, I would have asked it 
to be put on the consent agenda :)

But I believe this call should not take us more than 15 minutes tops unless 
there is any discussion on the motion.  However, given that the motion has been 
out there for a number of weeks and was a topic of discussion in Durban, there 
really should not be discussion.

Jeffrey J. Neuman
Neustar, Inc. / Vice President, Business Affairs


From: owner-council@xxxxxxxxxxxxxx [mailto:owner-council@xxxxxxxxxxxxxx] On 
Behalf Of Glen de Saint Géry
Sent: Monday, July 29, 2013 9:57 AM
To: GNSO Council List
Subject: [council] Reminder: Proposed Agenda for the GNSO Council Meeting 1 
August 2013

Dear Councillors,
Please find below the proposed agenda for the GNSO Council meeting on 1 August 
2013 at 15:00 UTC.  This agenda confirms the one item contained in the 18 July 
2013 notice of the GNSO Council meeting (see 
http://gnso.icann.org/mailing-lists/archives/council/msg14866.html) and there 
have been no additions since provision of that notice.
Please let me know if you have any questions.
Thank you.
Kind regards,
Glen
Proposed Agenda for the GNSO Council Meeting 1 August 2013
https://community.icann.org/display/gnsocouncilmeetings/Agenda+01+August+2013
This agenda was established according to the GNSO Council Operating Procedures 
approved 13 September 2012 for the GNSO Council and updated.
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf 
<http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20> >
For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 15:00UTC<http://tinyurl.com/bojlrbx>
http://tinyurl.com/lsq557k

Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 03:00 
Wellington next day

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
Item 1: Administrative matters (10 mins)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda

Item 2: Opening Remarks from Chair (10 mins)
Review focus areas and provide updates on specific key themes / topics
Include review of Projects 
List<http://gnso.icann.org/meetings/projects-list.pdf> and Action 
List<https://community.icann.org/display/gnsocouncilmeetings/Action+Items>.
Comments or questions arising.

Item 3: Consent agenda
No items

Item 4: MOTION - Locking of a Domain Name subject to UDRP Proceedings (15 mins)

The "locking" of a domain name registration associated with UDRP proceedings is 
not something that is literally required by the UDRP as written, but is a 
practice that has developed around it. As a result, there is no uniform 
approach, which has resulted in confusion and misunderstandings. The GNSO 
Council initiated a PDP on this specific topic in December 2011 and tasked the 
WG to make recommendations to the GNSO Council to address the issues identified 
with the locking of a domain name subject to UDRP Proceedings.

The PDP Working Group has now submitted its Final Report for GNSO Council 
consideration containing 17 full consensus recommendations (see 
http://gnso.icann.org/en/issues/locking/domain-name-final-05jul13-en.pdf).

4.1 - Review 
motion<https://community.icann.org/display/gnsocouncilmeetings/Motions+1-August-2013>
        (See: 
https://community.icann.org/display/gnsocouncilmeetings/Motions+1-August-2013)
4.3 - Discussion
4.4 - Vote (Threshold supermajority)
Item 5:  Any Other Business (5 min)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting's adjournment. In 
exceptional circumstances, announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org