[council] FW: scheduling request for Durban

["Jonathan Robinson" <jrobinson@xxxxxxxxxxxx>]

All,

 

Please note this recent request from the CSG Ex Com as well as my initial
reply.

 

Jonathan

 

From: Jonathan Robinson [mailto:jonathan.robinson@xxxxxxxxxxx] 
Sent: 13 May 2013 14:51
To: 'Metalitz, Steven'
Cc: 'Mason Cole (mcole@xxxxxxxxxx)'; 'Wolf-Ulrich Knoben
(wolf-ulrich.knoben@xxxxxxxxxxx)'; 'Marilyn S. Cade
(marilynscade@xxxxxxxxxxx)'; 'P0 Elisa Cooper '; 'Tony Holmes '; 'Kristina
Rosette'
Subject: RE: scheduling request for Durban 

 

Dear Steve,

 

Thank-you for this request which is noted. 

 

As you are likely aware, we have a draft agenda for the forthcoming GNSO
Council meeting (16 May 2013) which includes discussion on the structure and
organisation of meetings in Durban.

Your request to discuss this is therefore timely and appropriate and I
expect that we will be able to accommodate it.

 

We will report back to you following the 16 May meeting.

 

Best wishes,

 

 

Jonathan

 

 

Jonathan Robinson

Chair

ICANN GNSO Council

 

jonathan.robinson@xxxxxxxxxxx

Tel: +44 (0)20 7993 6103

skype: jonathan.m.r

 

 

 

From: Metalitz, Steven [mailto:met@xxxxxxx] 
Sent: 13 May 2013 14:44
To: Jonathan Robinson (jonathan.robinson@xxxxxxxxxxx)
Cc: Mason Cole (mcole@xxxxxxxxxx); Wolf-Ulrich Knoben
(wolf-ulrich.knoben@xxxxxxxxxxx); Marilyn S. Cade
(marilynscade@xxxxxxxxxxx); P0 Elisa Cooper ; Tony Holmes ; 'Kristina
Rosette'
Subject: scheduling request for Durban 

 

TO:     Jonathan Robinson, GNSO Council chair 

Cc:     Wolf Ulrich Knoben, Mason Cole, GNSO council vice chairs 

FM:     CSG Executive Committee

DT:  May 13, 2013 

The executive committee of the GNSO Commercial Stakeholder Group seeks your
cooperation in rationalizing and improving the schedule for the next ICANN
meeting in Durban, in order to facilitate timely and productive discussions
within and among stakeholder groups and constituencies.  

The structure of "constituency day," under which all constituencies and
stakeholder groups are allocated meeting time only on the Tuesday of the
ICANN meeting week, has outlived its usefulness.  While "constituency day"
remains important, there is a particular need for constituencies and
stakeholder groups to be assured of meeting time, as free as possible of
scheduling conflicts, earlier in the meeting week, so that these groups can
maximize their planning time for sessions with the ICANN board on Tuesday,
and for discussion and formulation of positions on issues arising at or
shortly before the ICANN public meeting.   This would also free up time for
cross-constituency or cross-SG meetings on Tuesday (including with staff),
which now are extremely difficult to schedule.  

Accordingly, we ask the GNSO Council, in planning the meetings on the
weekend preceding the formal opening of ICANN 47, to reserve a block of 2
1/2 hours on Sunday, July 14, during which the constituencies and
stakeholder groups of the GNSO could meet, either singly or in joint
sessions.  Our request is that no meetings of GNSO Council or subgroups be
scheduled during this block so that GNSO council representatives could
participate fully in the constituency/SG meetings during this time. 

Over time the ICANN public meetings have expanded into the preceding
weekend, and the GNSO have utilized this opportunity to maximize preparation
for events later in the week as well as interacting with other parts of the
community. It would seem appropriate and timely that its constituency
organizations are also afforded an opportunity to improve their
effectiveness in a similar manner. We would, of course, work with ICANN
meeting staff to arrange appropriate meeting space during this time period.


Based on our observation of recent GNSO sessions during the weekends
preceding the ICANN public meetings, we believe that this request could be
accommodated without compromising the effectiveness or efficiency of those
meetings, and while preserving the GNSO council opportunity to interact with
the Board.  We also believe that other stakeholder groups share our
frustration with the current meeting calendar and would support this change,
at least on an experimental basis.  

Since the Durban meeting is fast approaching, we ask that you place this
request on the agenda of the next GNSO Council session, and that the Council
give it favorable consideration, so that cross-constituency or cross-SG
discussions can be arranged.  Please contact the undersigned or any other
member of the CSG executive committee if there are any questions about this
request.

Steve Metalitz, IPC VP