RE: [council] Draft Agenda for the GNSO Council Meeting 15 November 2012

[<john@xxxxxxxxxxxxxxxxxxx>]

Glen & Councillors:

Note that, even though I am listed on the agenda speaking for Consumer
Metrics, I will not be on the call next week.  Zahid has my proxy, but
Jonathan is in a better position to speak to the work product.  If Mr.
Cobb is on the staff line-up, it could fall to him.

Cheers,

John Berard
Founder
Credible Context
58 West Portal Avenue, #291
San Francisco, CA 94127
m: 415.845.4388



-------- Original Message --------
Subject: [council] Draft Agenda for the GNSO Council Meeting 15
November 2012
From: Glen_de_Saint_Géry <Glen@xxxxxxxxx>
Date: Thu, November 08, 2012 6:57 am
To: "council@xxxxxxxxxxxxxx" <council@xxxxxxxxxxxxxx>

Dear Councillors,
Please find the draft Agenda for the GNSO Council Meeting 15 November
2012 at 11:00 UTC posted at:
http://gnso.icann.org/en/meetings/agenda-council-15nov12-en.htm
And on the Wiki (where you will find the latest updates)
https://community.icann.org/display/gnsocouncilmeetings/Agenda+15+November+2012


Motions are posted on page:
https://community.icann.org/display/gnsocouncilmeetings/Motions+15+November+2012
Draft Agenda for the GNSO Council Meeting 15 November 2012
This agenda was established according to the GNSO Council Operating
Procedures approved 13 September 2012 for the GNSO Council and updated.
http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf
For convenience:
An excerpt of the ICANN Bylaws defining the voting thresholds is
provided in Appendix 1 at the end of this agenda.An excerpt from the
Council Operating Procedures defining the absentee voting procedures is
provided in Appendix 2 at the end of this agenda.

Meeting Times 11:00 UTC
http://tinyurl.com/8swe78k
Coordinated Universal Time 11:00 UTC
03:00 Los Angeles; 06:00 Washington; 11:00 London; 12:00 Paris; 00:00
Wellington
Dial-in numbers will be sent individually to Council members. Councilors
should notify the GNSO Secretariat in advance if a dial out call is
needed.
GNSO Council meeting audio cast 
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 minutes)
1.1 Roll Call

1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the
GNSO Operating Procedures:
Minutes of the GNSO Council meeting 17 October 2012 will be approved on
15 November 2012. The minutes of the New GNSO Council meeting 17 October
2012 will be approved on 16 November 2012.

1.5. GNSO Pending Projects List 
http://gnso.icann.org/meetings/pending-projects-list.pdf
Review main changes.Comments and/or questions.

Item 2: Introductory Remarks from New Chair (10 minutes)
Item 3: Consent agenda (5 minutes)
IRTP Part C GNSO Council Recommendations Report to the ICANN Board
Approval - Following the approval of the IRTP Part C Recommendations at
the GNSO Council meeting in Toronto, ICANN Staff has now prepared the
Recommendations Report to the ICANN Board for the GNSO Council's
approval.
<include a link to the document>

Item 4: MOTION - RAP recommendation on Uniformity of Contracts to
Address Registration Abuse (10 minutes) 
The Registration Abuse Policies Working Group (RAPWG) recommended that
an Issue Report evaluate whether a minimum baseline of registration
abuse provisions should be created for ICANN agreements. The Final Issue
Report, which was submitted to the GNSO Council on 21 September 2012,
recommends the initiation of a PDP (see
http://gnso.icann.org/en/issues/registration-abuse/uofc-final-issue-report-20sep12-en.pdf).
The Council must now consider a motion to initiate a PDP.

Refer to motion 1:
http://tinyurl.com/chw8ooo


4.1 Reading of the motion (Jonathan Robinson or Zahid Jamil).
4.2 Discussion 
4.3 Vote (PDP threshold: 1/3rd of each house, or 2/3 of one house).

Item 5: MOTION – Second Level Protections for certain IOC / RCRC names
in the first round of New GTLDs (10 minutes)


The IOC/RC Drafting Team has forwarded its recommendations that the GNSO
Council recommend to the Board that it adopt the IOC/RC Drafting
Team’s recommendations [insert link to recommendation] providing for
temporary reservation of the exact match IOC/RC names at the second
level, prior to the delegation of the first round of new gTLDs.
The GNSO Council is now asked to consider approval of this.
Refer to motion 2:
http://tinyurl.com/chw8ooo


5.1 Reading of the motion (Jeff Neuman).
5.2 Discussion
5.3 Vote (Standard threshold: simple majority of each house).
Item 6: MOTION: Approval of INGO/INGO Protection PDP WG Charter  (10
Minutes)
Pursuant to its 17 October 2012 motion, the GNSO Council initiated a PDP
and created a Working Group on an expedited basis to evaluate the
protection of names and acronyms of certain international organizations
including, International Governmental Organizations (IGOs) and Non-
Governmental Organizations such as the Red Cross/Red Crescent Movement
(RCRC) and the International Olympic Committee (IOC). The Working Group
has developed a charter for this PDP {link to proposed charter} and the
Council must now consider a motion to approve the charter. 
 
Refer to motion 3:
http://tinyurl.com/chw8ooo


6.1 Reading of the motion (Lanre Ajayi) 
6.2 Discussion 
6.3 Vote (PDP threshold: 1/3rd of each house, or 2/3 of one house).
6.4 If motion carries, selection of Council Liaison to WG.
Item 7: UPDATE - Consumer Trust (10 minutes) 
The GNSO's Consumer Choice, Trust, and Competition WG has worked on an
Advice Letter for consideration by ICANN Supporting Organisations and
Advisory Committees.  Following withdrawal of the motion to approve the
Advice Letter, the WG is working on an updated Advice Letter.
This is a discussion item.
7.1 Update from [John Berard]
7.2 Discussion 
7.3 Next steps 
Item 8: UPDATE - Uniform Rapid Suspension  (URS) (10 minutes) 
On September 18, 2012, Kurt Pritz wrote to the GNSO Council Chair to
inform the Council of ongoing discussions on the implementation of the
Uniform Rapid Suspension (URS) system.
This was discussed in Toronto and has now been followed up by an email
update to the Council (November 06, 2012).  The Council agreed on a
course of action in Toronto and the purpose of this discussion is to
ensure the Council is up-to-date and to consider whether or not any
other or different course of action is required.
This is a discussion item.
8.1 Discussion 
8.2 Next steps (If any).
Item 9: UPDATE - Whois Review Team Final Report Recommendations (10
min.)


The GNSO Council sent a letter to the Board commenting on the WHOIS RT
Final Report recommendations, in advance of the Board’s meeting on 8
November 2012.    Staff will update the Council on the results from this
Board Meeting, including any resolutions adopted, and any next steps
with respect to this issue.


9.1 Update on the Board Meeting (Margie Milam)
9.2 Discussion 
9.3 Next steps
[Item 10:  Defensive Registrations Discussion (10 Minutes) 
Staff has delivered a briefing paper http://gnso.icann.org/en/node/32287
to the GNSO Council on the topic of defensive registrations at the
second level in response from a request from the New GLTD Committee
(2012.04.10.NG2).  The New GTLD Committee requests the GNSO to consider
whether additional work on defensive registrations at the second level
should be undertaken.  The Council to discuss whether to undertake any
additional work on this topic, especially in light of the continued
discussions in Toronto on this topic.
10.1          Update from Staff (Brian Peck) 
10.2          Discussion
10.3          Next Steps 
Item 11: GNSO Council Review and SIC Update (15 minutes)
In Toronto, the Chair of the SIC provided an overview of a new framework
for future independent review efforts at ICANN.  The GNSO was used as a
case study to describe the effort because it is the first Supporting
Organization lined-up in the next review cycle. Staff will brief the
Council on the set of criteria metrics for GNSO Stakeholder Groups and
Constituencies, and the work underway to develop metrics for the Council
and the Working Group Model of policy. 
11.1          Update from Staff (Rob Hogarth) 
11.2          Discussion
11.3          Next Steps
Item 12: Accountability and Transparency Review Team (ATRT) Selection
Process and Timeline Discussion (5 minutes)
There is a pending call for applications to serve on the ATRT 2 as
independent expert or as volunteer team member in representation of an
ICANN SO/AC, as reflected in the  announcement -
http://www.icann.org/en/news/announcements/announcement-05oct12-en.htm -
and Call for Applicants -
http://www.icann.org/en/about/aoc-review/atrt/call-for-volunteers-05oct12-en.htm.
 As part of this process, the GNSO Council will be asked to endorse
candidates.
12.1          Update from Wolf-Ulrich Knoben 
12.2          Discussion
12.3          Next Steps

 Item 13:  Any Other Business (5 minutes) 
13.1 Liaison to ccNSO to replace Rafik Dammak
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X,
Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the
GNSO Operating Procedures, the default threshold to pass a GNSO Council
motion or other voting action requires a simple majority vote of each
House. The voting thresholds described below shall apply to the
following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as
described in Annex A): requires an affirmative vote of more than
one-third (1/3) of each House or more than two-thirds (2/3) of one
House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an
affirmative vote of more than one-third (1/3) of each House or more than
two-thirds (2/3) of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter
approved under d. or e. above, the GNSO Council may approve an amendment
to the Charter through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a
Final Report, the GNSO Council may terminate a PDP only for significant
cause, upon a motion that passes with a GNSO Supermajority Vote in favor
of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires
an affirmative vote of a majority of each House and further requires
that one GNSO Council member representative of at least 3 of the 4
Stakeholder Groups supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain
Contracting Parties: where an ICANN contract provision specifies that "a
two-thirds vote of the council" demonstrates the presence of a
consensus, the GNSO Supermajority vote threshold will have to be met or
exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval
by the ICANN Board, an Approved PDP Recommendation may be modified or
amended by the GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the
Council members of each House, or (b) three-fourths (3/4) of one House
and a majority of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4)
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN
Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the
announced time limit, which shall be 72 hours from the meeting’s
adjournment. In exceptional circumstances, announced at the time of the
vote, the Chair may reduce this time to 24 hours or extend the time to 7
calendar days, provided such amendment is verbally confirmed by all
Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate
absentee votes according to these procedures and will provide reasonable
means for transmitting and authenticating absentee ballots, which could
include voting by telephone, e- mail, web-based interface, or other
technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There
must be a quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org