[council] Proposed Agendas GNSO Working Sessions 13,14 Oct. & GNSO Council Public Meeting in Toronto 17 Oct. 2012

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Schedules and agendas can be found on the general Wiki pages:
https://community.icann.org/display/gnsocouncilmeetings/ICANN+Meetings+in+Toronto

More specifically  for the GNSO working sessions on Saturday 13 and Sunday 14 
October 2012:
https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Session+Toronto+Saturday+13+October+2012
https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+SessionToronto+Sunday+14+October+2012

Proposed Agenda for GNSO Council Public Meeting in Toronto 17 October 2012
http://gnso.icann.org/en/meetings/agenda-council-17oct12-en.htm
Reference to ICANN Schedule
http://toronto45.icann.org/node/34347
https://community.icann.org/display/gnsocouncilmeetings/Agenda+17+October+2012
https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012
Note that this agenda may be updated as more information becomes available so 
interested parties are encouraged to periodically check for the latest updates 
on the GNSO Council 
workspace<https://community.icann.org/display/gnsocouncilmeetings/GNSO+Council+Meeting+2012-10-17>.
As can be seen below, in addition to the Open Microphone at the end of the 
agenda, as possible throughout the meeting time will be allowed for audience 
participation. Please be aware that audience opportunities to comment will 
depend on available time.
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf

For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 19:00 UTC<http://tinyurl.com/7m62mzy>
http://tinyurl.com/9v4qpbr
Coordinated Universal Time 19:00 UTC:
12:00 Los Angeles; 15:00 Washington DC; 20:00 London; 21:00 Paris/Prague;
04:00 Tokyo; 08:00 Wellington next day)

Dial-in numbers will be sent individually to Council members who cannot 
physically attend the meeting. Councilors should notify the GNSO Secretariat in 
advance if a dial out call is needed.

15:00- 16:00 GNSO Council Public Forum

Presentations by Stakeholder Groups and Constituency Leaders (60 minutes)

 *   Registries Stakeholder Group – David Maher
 *   Registrars Stakeholder Group – Matt Serlin
 *   Non Commercial Users Constituency (NCUC) – Robin Gross
 *   Not-for-Profit Operational Concerns Constituency – Alain Berranger.
 *   Commercial and Business Users Constituency (BC) – Marilyn Cade
 *   Intellectual Property Constituency (IPC) –Steve Metalitz
 *   Internet Service Providers and Connectivity Providers  (ISPCP) – Tony 
Holmes

Break
Item 1: Administrative matters (5 minutes)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Draft Minutes of the GNSO Council meeting 13 September 2012 approved on 9 
October  2012.
1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf

 *   Review main changes.
 *   Comments and/or questions.
Item 2: Consent agenda

No consent agenda items.
Item 3: Consumer Trust (10 minutes)
The GNSO's Consumer Choice, Trust, and Competition WG has produced an advice 
letter<http://gnso.icann.org/en/issues/cctc/cctc-final-advice-letter-17aug12-en.pdf>
 for consideration by ICANN Supporting Organisations and Advisory Committees.
The GNSO Council is now asked to consider approval of this 
letter<http://gnso.icann.org/en/issues/cctc/cctc-final-advice-letter-17aug12-en.pdf>.

Refer to motion 1:

https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012

3.1 Reading of the motion (John Berard).
3.2 Discussion & open microphone
3.3 Nest steps (Standard threshold: simple majority of each house).
Item 4: RAP recommendation on Uniformity of Contracts to Address Registration 
Abuse (10 minutes)
The Registration Abuse Policies Working Group (RAPWG) recommended that an Issue 
Report evaluate whether a minimum baseline of registration abuse provisions 
should be created for ICANN agreements. The Final Issue Report, which was 
submitted to the GNSO Council on 21 September 2012, recommends the initiation 
of a PDP (see 
http://gnso.icann.org/en/issues/registration-abuse/uofc-final-issue-report-20sep12-en.pdf).

The Council must now consider a motion to initiate a PDP.

Refer to motion 2:

https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012

4.1 Reading of the motion (Zahid Jamil).
4.2 Discussion & open microphone
4.3 Vote (PDP threshold: 1/3rd of each house, or 2/3 of one house).
Item 5: RAP recommendation on Uniformity of Reporting (10 minutes)

The Registration Abuse Policies Working Group (RAPWG) recommended that the GNSO 
and the larger ICANN community in general, create and support uniform reporting 
processes. Following further discussion on this issue, Mikey O'Connor submitted 
a thoughts paper to the GNSO Council which was presented to the Council at its 
September 13, 
2012<http://gnso.icann.org/en/issues/rap/comments-rap-uniformity-of-reporting-30jul12-en.pdf>
 meeting 
http://gnso.icann.org/en/issues/rap/comments-rap-uniformity-of-reporting-30jul12-en.pdf.
 A motion has now been submitted requesting an Issue Report on the current 
state of uniformity in the mechanisms to initiate, track, and analyze 
policy-violation reports. This issue report should consider the issues 
highlighted in the RAPWG Final Report, the ICANN Compliance Department Report 
on this issue and the thought paper and is expected to recommend next steps.

Refer to motion 3:

https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012

5.1 Reading of the motion (John Berard)
5.2 Discussion & open microphone

5.3 Vote (Issue report threshold: 25% of each house, or majority of one house).
Item 6: Protection of IOC/RC names at the second level (10 minutes)
On September 13, 2012, the ICANN Board published an approved resolution 
(http://www.icann.org/en/groups/board/documents/resolutions-new-gtld-13sep12-en.htm)
 asking the GNSO conclude ongoing policy work on the issue of second-level 
protections for the IOC and RC names by January 31, 2013.
This is an update item to allow the IOC/RC DT to brief the Council on its 
ongoing work and whether it expects to be able to meet the Board's deadline, so 
that should this not be the case, the GNSO Council can take any action it sees 
fit.
6.1 Update from DT Chair (Jeff Neuman)
6.2 Discussion & open microphone
Item 7: Policy Development Process (PDP) on International Governmental 
Organizations (IGO) names (10 minutes)

Pursuant to its 12 April 2012 motion, the GNSO Council requested an Issue 
Report on the protection of names and acronyms of certain international 
organizations including, International Governmental Organizations (IGOs) and 
Non-
Governmental Organizations such as the Red Cross/Red Crescent Movement (RCRC) 
and the International Olympic Committee (IOC). The Final Issue Report, which 
was submitted to the GNSO Council on 1 October 2012, recommends the initiation 
of a PDP (see 
http://gnso.icann.org/en/issues/protection-igo-names-final-issue-report-01oct12-en.pdf
 )
The Council must now consider a motion to initiate a PDP.


Refer to motion 4:
https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012
7.1 Update from Staff (Brian Peck)
7.2 Reading of the motion (Jeff Neuman)
7.3 Discussion & open microphone
7.4 Vote (PDP threshold: 1/3rd of each house, or 2/3 of one house).

Item 8: Thick Whois PDP WG Charter (10 minutes)

The Thick Whois DT has finalised a charter for the WG which will be formed as 
part of the PDP initiated on this issue by the GNSO Council.



The Council must now approve the charter.

Refer to motion 5:

https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012
8.1 Reading of the motion (Jeff Neuman)
8.2 Discussion & open microphone
8.3 Vote (PDP threshold: 1/3rd of each house, or 2/3 of one house).
8.4 If motion carries, selection of Council Liaison to WG.

Item 9: Inter-Registrar Transfer Policy Part C (IRTP Part C) Working Group (WG) 
(10 minutes)

IRTP is an ongoing 5-part PDP. Current work is on the 3rd part, part C. The WG 
is now presenting its Final Report for approval by the GNSO Council.

Refer to motion 6:

https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012


9.1 Reading of the motion (X Y)
9.2 Discussion & open microphone
9.3 Vote (Approval of consensus policy PDP threshold: Supermajority (2/3 of 
each house, or ¾ of one house and a majority of the other)).

Item 10: Internationalized Registration Data WG (10 minutes)



Having received the IRD WG's final report, the GNSO and SSAC have submitted it 
to the Board via a joint letter. There is now discussion of initiating an issue 
report as a follow-up to the IRD WG's final report.

The Council must consider whether to request such an issue report.

Refer to motion 7:

https://community.icann.org/display/gnsocouncilmeetings/Motions+17+October+2012


10.1 Reading of the motion (X Y)
10.2 Discussion & open microphone
10.3 Vote (Issue report threshold: 25% of each house, or majority of one house).
Item 11: WHOIS Proxy/Privacy Reveal & Relay Feasibility Survey Report (10 
minutes)
This survey evaluated the feasibility of conducting a future in-depth study 
into communication Relay and identity Reveal requests sent for gTLD domain 
names registered using Proxy and Privacy services. The Interisle Consulting 
Group has completed this survey and initial results have been reported, and 
explored in a community webinar held on 13 August.  This item is an overview of 
the final report to be published in mid-September, and an examination of 
possible next steps for the GNSO Council to consider.
11.1 Update from Staff (Barbara Roseman)
11.2 Discussion & open microphone
11.3 Next step
Item 12: Uniform Rapid Suspension  (URS) (10 minutes)
On September 18, 2012, Kurt Pritz wrote to the GNSO Council Chair to inform the 
Council of ongoing discussions on the implementation of the Uniform Rapid 
Suspension (URS) system.
It is being suggested that some of the implementation solutions may not match 
the work of the Special Trademark Issues (STI) group and that increased 
involvement by the GNSO may be helpful at this stage.
This is a discussion item.
12.1 Update from Staff (Kurt Pritz)
12.2 Discussion & open microphone

Item 13: Whois Review Team Final Report  (10 minutes)

The GNSO Council has put together a team to work on a response to a request 
from the Board to comment the WHOIS RT Final Report recommendations. However, 
this group was unable to agree on a response and it was suggested that the 
Council might instead respond with a list of individual constituency and SG 
opinions.



At its September 13 meeting, the Council agreed to ask Staff to compile this 
list <link to Staff list>. The Council must now agree on next steps.


13.1 Update from the group (Brian Winterfeldt)
13.2 Discussion & open microphone
13.3 Next steps
Item 14: Thanks to outgoing Councilors (5 minutes)
Stéphane van Gelder, Mary Wong, Rafik Dammak, Bill Drake, Carlos Aguirre
Item 15. Any Other Business (5 minutes)
BREAK
18:00  - 18:30 New Council convenes
Item 1. Seating of the New Council
1.1 Roll call
1.2 Statements of interest
Item 2 Vote for GNSO Council chair
Two nominations were received for this position, Jonathan Robinson and Thomas 
Rickert. The GNSO Council held a question & answer session over the weekend 
with Dr.Robinson and Mr Rickert.
Vote by secret Ballot.

GNSO Operating Procedures
http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf

2.2 Officer Elections: Chair and Vice-Chairs
The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:
a. The GNSO Chair shall be elected by a 60 percent vote of each house.

b. Each house will be allowed to nominate one candidate for GNSO Council Chair.
Each house is responsible for determining how to nominate its candidate. A
candidate for GNSO Council Chair does not need to be a member of a house, but
must be a member of the GNSO Council. Should a Chair be elected from outside of
the houses that Chair will be a non-voting Chair.
i. All ballots will include the “none of the above” option. In the event that a 
60
percent vote of each house selects the “none of the above” option, each house
will commence a new nomination period of not longer than 15 days. An
election for the new nominees will be scheduled for no sooner than 30 days
after the unsuccessful vote.
ii. In the case of a tie for the most votes between the two candidates, or 
between a candidate and “none of above,” a second election will be held no 
sooner than 30 days. The candidates shall remain the same for this second 
election. In the case this second election also results in a tie, each house 
will commence a new nomination period of not longer than 15 days. An election 
for the new nominees will be rescheduled for no sooner than 30 days after the 
unsuccessful vote.
iii. The leading candidate will be defined as the one with the highest score. 
The score is calculated by adding together the voting percentages attained from 
each house. The highest percentage attainable in each house is 100. Thus, the 
maximum score a candidate can achieve is 200 as a result of attaining 100 
percent of the votes from the contracted party house and 100 percent from the 
non-contracted party house (100 percent + 100 percent = score of 200). In case 
neither candidate reaches the 60 percent of each house threshold, a second 
ballot will be held between the leading candidate and “none of the above.”
iv. In case neither candidate reaches the 60 percent of each house threshold 
and the candidates do not tie, a second runoff ballot will be held between the
leading candidate and “none of the above.”
v. If the single candidate does not reach the 60 percent of each house 
threshold in the runoff ballot, then each house will commence a new nomination 
period of not longer than 15 days. An election for the new nominees will be 
rescheduled for no sooner than 30 days after the unsuccessful runoff ballot.
c. Each house shall select a Council Vice-Chair from within its respective 
house.
d. A Chair may not be a member of the same Stakeholder Group of either of the 
Vice-Chairs.
e. The Chair and Vice-Chairs shall retain their votes (if any) in their 
respective houses (if any).
f. In the event that the GNSO Council has not elected a GNSO Council Chair by 
the end of the previous Chair’s term, the Vice-Chairs will serve as Interim 
GNSO Co-Chairs until a successful election can be held.
g. The Council shall inform the Board and the Community appropriately and post 
the
election results on the GNSO website within 2 business days following each 
election
and runoff ballot, whether successful or unsuccessful.

Appendix 1
9. Except as otherwise specified in these 
Bylaws<http://www.icann.org/en/about/governance/bylaws#X>, Annex 
A<http://www.icann.org/en/about/governance/bylaws#AnnexA> hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:

a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.

b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.

c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.

d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.

e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.

f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.

g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.

h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.

i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,

j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.

k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.

l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."

Appendix 2: Absentee Voting Procedures GNSO Operating 
Procedures.<http://gnso.icann.org/en/council/gnso-operating-procedures-13sep12-en.pdf>
4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Reference (Coordinated Universal Time) UTC 19:00
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California, USA 
(PDT<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-8+1DST 12:00
Toronto, Canada (EDT) UTC-5+1DST 15:00
New York/Washington DC, USA (EDT) UTC-5+1DST 15:00
Rio de Janiero, Brazil (BRT) UTC-3+0DST 16:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 16:00
Montevideo, Uruguay 
(UYT<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+0DST 17:00
Edinburgh, Scotland (BST) UTC+1DST 20:00
London, United Kingdom (BST) UTC+1DST 20:00
Abuja,Nigeria 
(WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>)
 UTC+1+0DST 20:00
Tunis, Tunisia (CET) UTC+1+0DST 20:00
Bonn, Germany (CEST) UTC+1+1DST 21:00
Paris, France (CEST) UTC+1+1DST 21:00
Ramat Hasharon, 
Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+2+0DST 21:00
Karachi, Pakistan 
(PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> 
) UTC+5+0DST 00:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 03:00
Perth, Australia 
(WST<http://timeanddate.com/library/abbreviations/timezones/au/wst.html>) 
UTC+8+0DST 03:00 – next day
Tokyo, Japan 
(JST<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) 
UTC+9+0DST 04:00 – next day
Wellington, New Zealand 
(NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html>
 ) UTC+12+0DST 08:00 – next day
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The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local time 
(with exceptions)
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For other places see http://www.timeanddate.com
http://tinyurl.com/9v4qpbr
Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org