RE: [council] NomCom discussion

[carlos dionisio aguirre <carlosaguirre62@xxxxxxxxxxx>]

Stephane : 

               I was who claimed for the fullfilment of the bylaws rules in 
this sense, and when the situation occured I studied every rule on this issue. 

              After that, my understanding is NomCom must assign a place to the 
New NCA Councilor. 

              That means NomCom can assign three different places to the New 
NCA Council: a)Or voting member at Contracted Party House, or b) voting member 
At Non Contracted Party House, or c) Non voting Homeless.

But one thing is sure (in my understanding) NomCom HAVE to assign (and have the 
obligation according bylaws) one place to the New/s NCA/s Councilors. NomCom 
have the broader disposition where to put the new councilor picked up. So, Now 
the possibilities are:  apply in the empty position at this moment (homeless), 
or give other position and rotate the appointed positions.

Regards.


Carlos Dionisio Aguirre
NCA GNSO Council - ICANN
former ALAC member by LACRALO
Abogado - Especialista en Derecho de los Negocios
Sarmiento 71 - 4to. 18 Cordoba - Argentina -
*54-351-424-2123 / 423-5423
http://ar.ageiadensi.org 


From: stephane.vangelder@xxxxxxxxx
Subject: [council] NomCom discussion
Date: Mon, 6 Aug 2012 21:11:54 +0200
CC: vanda@xxxxxxxxxx; rob@xxxxxxxxxxxxx
To: council@xxxxxxxxxxxxxx

Councillors,
FYI. In the context of our ongoing discussions with the NomCom, which I have 
kept you informed of, and of Vanda's latest message asking us if we had a 
transcript of the Dakar meeting when we discussed the NCA allocation procedure, 
I asked Glen to search for a such a transcript. She did a fantastic job of 
coming up with the text below, and as a follow-up I have asked Vanda to let us 
know when the NomCom would make a final determination for this year's NCA 
assignments and inform us of this.
I will note that my understanding from the text below, and Rob Hall's 
explanations, is that the NomCom actually only assign when they pick the 
candidates. If that is correct, it would mean that the NomCom will only give us 
directions for the single NCA they pick this year, leaving the other two 
assignments up to the Council. This seems to me to be consistent with what 
Vanda has already told us, but as I mentioned above, I have asked her for a 
final determination from the NomCom just to make sure we are doing what needs 
to be done on this issue.
Copying Vanda and Rob on this to make sure they are in the loop as well.

Thanks, 

Stéphane Van Gelder
Directeur Général / General manager
INDOM Group NBT France----------------
Head of Domain OperationsGroup NBT


Début du message réexpédié :De : Glen de Saint Géry <Glen@xxxxxxxxx>
Objet : RE: hi Stéphane
Date : 6 août 2012 18:54:05 UTC+02:00
À : Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>, 'Vanda Scartezini' 
<vanda@xxxxxxxxxx>
Cc: Neuman Jeff <Jeff.Neuman@xxxxxxxxxx>, Wolf-Ulrich Knoben 
<KnobenW@xxxxxxxxxx>, "gnso-secs@xxxxxxxxx" <gnso-secs@xxxxxxxxx>

Dear Vanda and Stephane, This is an excerpt from the transcript of the Wrap-Up 
meeting on 27 October 2011 in Dakar where the issue was raised and Rob Hall 
spoke.http://dakar42.icann.org/meetings/dakar2011/transcript-gnso-wrap-up-27oct11-en.pdf
I have highlighted certain parts of Rob Hall’s discussion with the Council for 
you. I hope this is helpful.Thank you.Kind regards,Glen Excerpt from the 
transcript of the Wrap-Up meeting on 27 October 2011 in Dakar
http://dakar42.icann.org/meetings/dakar2011/transcript-gnso-wrap-up-27oct11-en.pdf

Stephane Van Gelder:So we’ll move on to the next topic which is a discussion. I 
want to ask to be able to discuss the - some of the topics that came out of a 
meeting that leadership team had with the NomCom earlier in the week and sent 
the council a short recap of the notes that I’ve taken from that meeting. 
see the text of the email below that you sent to the council:
http://gnso.icann.org/mailing-lists/archives/council/msg12320.html And in that 
meeting the NomCom made it clear through us that in their work at both 
selecting and assigning NCO NomCom appointees to the council, they were now 
under obligation to have discussions with the GNSO council so it wasn’t 
something - I mean, it’s always something that they’ve wanted to do but now 
it’s something that they are under obligation to do and if those discussions 
can’t take place, then they would report back in the - when they make their 
assignments.So I just wanted to touch on that, get some feedback possibly from 
you on how we should approach that with the NomCom. Wolf. 

Wolf-Ulrich Knoben: Thank you Stephane. I would like to say in general that the 
whole process, how it worked in the past, it must’ve been a big problem, big 
issue for those who are coming in for the (UNTA) I would say, because you know, 
if you are - I (offer your opinion) to come in here or you are already in and 
you think about and think something is (severed), and then it turns out that 
the process didn’t work which as been.There was a process but a - one of the 
major bodies, NomCom did not take care of all of that. It must be really 
critical so that’s one point, to say that very clearly.In - I learned from that 
as well. Right now they are obliged to deal with that in the future. That means 
if I understand that correctly that the council in this respect shall not have 
any right or any obligation now to act on this in the future, just to accept 
what is coming on - out from the NomCom. That’s my understanding on that.So the 
only question from me is that then if that is the case or how we can then start 
to incorporate those who are coming in and to help them to find their places, 
the right places here or told they will be allocated but they have to learn how 
to educate and perhaps into a system to understand what’s going on.So - and 
this is what probably we should think about or how we could deal with them – 
because I understand people who are not allocated to any specific stakeholder 
group or specific (part of the constituency) for example. They would say they 
may have problems to find the positions here.And so, my suggestion is, well, 
that (successfully this has to be) in the stakeholder groups. They should come 
up with some ideas or (we don’t) take this up within our constituency as well. 
Think about that and then these ideas should be put on the table before the 
next round which is in one year.So, we have some time but it is not too much 
time as I understand because now only people are thinking when the event is 
very close. Thank you. 

Stephane Van Gelder: Thanks Wolf. Any further discussion? (Carlos).(Carlos): 
Thank you Stephane. I have nothing to say more then I said in my mails during 
the last two weeks. I think my position is clear. I think the whole community 
needs to know how is the procedure (taken) by NomCom to the (unintelligible) 
every NomCom appointee needs GNSO houses and how will be the (resolution).And 
maybe looking past. The question is why our chair and vice chairs didn’t ask 
the NomCom or NomCom appointee like by (last set). Thank you. 

Stephane Van Gelder: Well, I can begin to answer that and we have the chair 
elect of the NomCom here who I know wants to say a few words. But because you 
mentioned the leadership team, I feel I should address some of those points and 
add a bit of history and context to the discussions. And the assignments for 
the NomCom appointees is something that’s relatively new because it’s coming 
out of the new structure of the council so we basically had to face this 
situation twice.And both times we have not had direction from the NomCom whom I 
believe have felt that the GNSO council itself working with the NCOs were able 
to work out the best assignments that would suit both the houses and the 
appointees. And I have to say that in the past up to this year, that system has 
worked exactly like that and the appointee themselves have made their wishes or 
requirements known and have talked to the houses directly to be assigned. So I 
think we were slipping into that system and the clarifications that have been 
brought up this year have meant that we are changing and looking at now 
sticking to the bylaws as the note from general council said we should. Rob. 

Rob Hall: Thank you for the opportunity to perhaps clarify. My name is Rob 
Hall. I am - as of Friday, the chair elect. I’ll be chairing the 2013 NomCom, 
(Vend), of course, chairs this one.This is a great discussion. Let me perhaps 
clarify some things. Steph, you’re sort of right. The bylaws changed last year 
with respect to the nominating committee so it’s not that the previous 
nominating committees were ignoring this, the ATRT recommended that the 
nominating committee begin assigning the specific houses.In the middle of last 
year’s nominating committee, the bylaws changed. The committee at the time 
decided to continue on the bylaws of when they were struck which were in place 
at the last AGM which is why the committee did not appoint to the individual 
houses.It became apparent through request of the general council that we should 
do that. The general council says, “Yes, the bylaws are enforced now even 
though they weren’t when you started your deliberations, so it is your duty to 
appoint.” So that is why we regrouped the last year’s nominating committee 
which ends its duties tomorrow. The new nominating committee sits tomorrow. 
Just to clarify I think something Steph said earlier, the - those same new 
bylaw changes require the nominating committee to go out to the community of 
which, of course, the GNSO is one, and ask its advice on what skill sets we 
should be looking at for the board members and we read that as for all the 
members we appoint because we appoint to the GNSO, the ccNSO and the ALAC.So we 
have formally done that. You may be getting a letter from us to request it even 
more formally. I heard some comments about timing so let me be perfectly clear 
on what they are.This is the first year that we will be appointing where we 
have knowledge before we ask for candidates to your individual houses. We’re 
looking for what questions should we be asking, what criteria and that can be 
on a house level.For instance, one of your houses may have different criteria 
for what it wants in its house then the other, and as a whole, you may have 
some comments on what the non-voting representative criteria should be.We’re 
happy for those. We’re desperate for those. Applications open in December 
typically and we’re planning on following that again this year. They close in 
April. So the time to get a feedback is between now and December as to what 
qualities we should be looking for because we’ll include it in the application 
process.These candidates will be picked at the Prague meeting which I believe 
is next summer and will be assigned to a house on the announcement when we pick 
them. So that’s the timing of what we’re deciding so if you want us to consider 
criteria for candidates before application, the time is December.If you want us 
to consider criteria when we’re actually picking them after we have the 
candidates, that time would be before Prague, and I can assure you with the new 
processes of the first year under the new bylaws as well, where there is a 
chair elect, I have the privilege of serving in that.So I will be coming to you 
much sooner. So the old bylaws prevented it. We had a chair and past chair. The 
chair was not allowed to reach out to you prior to actually sitting so the 
previous chair had to do the work as (Adam) has done this year.I’ll start the 
process of who are your candidates for the NomCom? What are you looking for, 
probably in the spring or summer so you’ll see it many months earlier. So 
that’s all part of the ATIT recommendations.I think I’ve answered most of the 
questions you clari- you touched on. If there’s anything else, I’ll be happy to 
answer it to the best of my ability. Thank you sir. 

Stephane Van Gelder: Rob, thanks very much for those great explanations. Alan. 

Alan Greenberg: Yes, this doesn’t affect the current situation but just to get 
the history right, in the first round after the reorganization, the rules 
council adopted was if the three NCAs and the two houses could come to an 
agreement as to how they were assigned by a certain date, that will be assigned 
as such otherwise a random selection would be drawn.There was agreement but not 
by the date and a random selection was used which incidentally changed 
radically the - what they had come to an agreement on. 

Stephane Van Gelder: Thanks Alan. Any further comments? Okay, we’ll continue 
discussing the topic and seeing how we can interact with the NomCom. The next 
top- I just want to just go down the list a bit, just make sure we cover 31  
http://gnso.icann.org/mailing-lists/archives/council/msg12320.htmlCouncillors, 
At the NomCom's request, a meeting was called with them on Monday. I wanted 
topass on my notes from the meeting to ensure the Council was aware of it. 
Attendees were: Adam Peake: previous NomCom Chair (from Friday) appointed by 
the BoardVanda Scartezini: New NomCom Chair (from Friday) SSAC repRob Hall: 
Chair NomCom elect (from Friday) Registrar repMaryJeffSVG Rob: Intro. We would 
like to know what you want, and don't want, in an NCA. SVG: Intro. This meeting 
planned at last minute at the NomCom's initiative.Council not aware. Leadership 
team cannot speak for Council and cannot betelling the NomCom in this kind of a 
meeting what the Council wants and doesn'twant. My expectations for this 
meeting were that we would not be speaking aboutthis, but only about the 
current assignment situation. Mary and Jeff: In agreement. Rob: Understood. We 
could sit in your Open meeting on Wednesday and talk to theCouncil if you want 
and ask this question. This year, for the first time, wehave to have opinions. 
We are required to by the bylaws and we have to reporton how we have come to 
our decisions. So please go back to the Council if youthink you need to, but be 
aware that we need some feedback soon. Adam: Process so far has been for 
informal discussions with the GNSO. Nowdiscussions need to be more formal. Rob: 
The GNSO can also provide input on the other positions the NomCom assigns,like 
the Board. Not just the GNSO positions. Rob: Process for NomCom assignments. We 
pick 2 people one year, and 1 personthe next year. But every year we decide how 
to assign all three. SVG: So why didn't you assign 3 people this year? Adam: 
Yes, we should probably have assigned Carlos on the note we sent you, butof 
course we considered that assignment to be implicit in the letter we sentyou as 
the other 2 NCAs were assigned. Don't forget that this was an 
emergencysituation and we had to reconvene the old NomCom to decide this. Adam: 
The NomCom is an independent committee under the bylaws and we operateunder 
strict privacy laws. Follows discussion on how the past NCAs have worked and 
what the history ofpast NCAs is, the NomCom wanting to get feedback on their 
previous assignmentsto get a better idea of how they should act going forward. 
Rob: In the selection process, right now we have a generic questionnaire. 
Iwould like to see us have an additional questionnaire as well which would 
bemore specifically for the group that we're assigning the candidate to. 
StéphaneGlen de Saint GéryGNSO 
Secretariatgnso.secretariat@gnso.icann.orghttp://gnso.icann.org   De : Stéphane 
Van Gelder [mailto:stephane.vangelder@xxxxxxxxx] 
Envoyé : vendredi 3 août 2012 23:48
À : Glen de Saint Géry
Cc : Neuman Jeff; Wolf-Ulrich Knoben
Objet : Re: hi Stéphane Glen, Do we have a transcript of our meeting with the 
NomCom in Dakar? My recollection is that it was an inscribed meeting, but I am 
not sure. Could you please respond to Vanda if you find something? Thanks, 
Stéphane Van Gelder
Directeur Général / General manager
INDOM Group NBT France----------------
Head of Domain OperationsGroup NBT Le 3 août 2012 à 19:37, "Vanda UOL" 
<vanda@xxxxxxxxxx> a écrit :

 Dear StéphaneWe start again, as I said,  debating inside the Committee and 
since our notes are not recorded, we have the best the staff get from  the 
points discussed inside our meetings/calls.My personal recollection is that we 
just debated and no final decision was taken related to placing of the 
appointee within the GNSO structure.By the other hand, we do deal with the 
position open for the GNSO this year as a non-voting position during the 
selection process, as all Committee members have stated when you first asked. 
However, this does not mean the candidate does not fit for a vote position.Do 
you have any transcription of the meeting  we had with GNSO about the issue, to 
share with NomComm members?   If you have and can share, will certainly 
help.Thank you in advance,  Vanda ScarteziniICANN Nominating CommitteeChair 
2012Tel + 5511 3266.6253Mob + 55118181.1464