[council] Draft GNSO Council Agenda 7 June 2012

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear All,

Please find the draft agenda for the GNSO Council Meeting 7 June 2012 which is 
also posted on the Wiki at:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+07+June+2012
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
Meeting Times 20:00 
UTC<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeting+&iso=20120607T20&ah=2>
http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeting+&iso=20120607T20&ah=2
Coordinated Universal Time 20:00 UTC
13:00 Los Angeles; 16:00 Washington; 21:00 London; 22:00 Paris; 05:00 Tokyo 
next day
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 minutes)
1.1 Roll Call
1.2 Statement of interest updates
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
Draft Minutes of the GNSO Council meeting 10 May 2012 approved on 28 May 2012.
http://gnso.icann.org/meetings/minutes-council-10may12-en.htm


1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf

 *   Review main changes.
 *   Comments and/or questions.
Item 2: Consent agenda (5 minutes)
A consent agenda item is being added as a standard agenda item to provide for a 
simplified process to obtain Council approval on specific tasks.

2.1 GAC/GNSO Issues Related to International Olympic Committee (IOC) & Red 
Cross (RC) Names Drafting Team. Approve sending of note to GAC.

Item 3: Best practices for addressing abusive registrations (15 minutes)

Following the recommendation of the Registration Abuse Policies (RAP) Working 
Group, the GNSO Council requested a discussion paper on the creation of 
non-binding best practices to help registrars and registries address the 
abusive registrations of domain names.

The discussion paper recommended the creation of two Working Groups, one to 
establish the framework for best practices and one to propose candidate best 
practices to address the abusive registration of domain names.

The Council must now consider a motion to set up a drafting team to create the 
charter for these groups. This motion was deferred from the May 10, 2012 
meeting.

Refer to motion 1
https://community.icann.org/display/gnsocouncilmeetings/Motions+10+May+2012


3.1   Reading of the motion (Zahid Jamil)

3.2   Discussion
3.3   Vote


Item 4: WHOIS Access recommendation (10 minutes)

The WHOIS access recommendation was considered as part of the consent agenda at 
the Council's 16 February 2012 meeting.

At that meeting, the ISP constituency requested that the proposal to end this 
work be removed from the consent agenda and considered as part of the GNSO's 
main agenda. A further suggestion was suggested that constituency/stakeholder 
members work with Staff to identify a path forward and that the topic be 
further discussed at the Costa Rica meetings.

A motion has been made to consider next steps.
Refer to motion 2
https://community.icann.org/display/gnsocouncilmeetings/Motions+07+June+2012
4.1 Reading of the motion (Wolf-Ulrich Knoben)
4.2 Discussion
4.3 Vote


Item 5: Outreach Task Force (OTF) (10 minutes)

The Council has set up a drafting team to develop a charter for an OTF. A 
motion to approve that charter did not pass when made at the Dakar meeting. A 
second motion was made at the December 15, 2011 meeting and was not seconded, 
which meant it was not considered. In Costa Rica, the Council decided to form a 
group to discuss options on how to proceed.

This is an update item on the work of that group.


5.1   Update from (X Y)

5.2   Discussion
5.3   Next steps



Item 6: Fake Renewal Notices (10 minutes)

The GNSO Council requested that a small group prepare a request for information 
concerning Fake Renewal Notices for the RrSG to help inform its deliberations 
on the RAP WG Recommendation on Fake Renewal Notices (#2).

The drafting team submitted its 
report<http://gnso.icann.org/issues/frn/fake-renewal-notices-report-06mar12-en.pdf>
 to the GNSO Council on 6 March. Following a presentation of the report to the 
GNSO Council at the ICANN Meeting in Costa Rica, the GNSO Council decided to 
put the report out for public comment.

A public comment forum was opened (see 
http://www.icann.org/en/news/public-comment/fake-renewal-notices-report-21mar12-en.htm)
 and has now closed. The Council is now expected to consider next steps.
6.1   Public comment forum submissions overview (Marika Konings)
Report of Public Comments on Fake Renewal 
Notices<http://www.icann.org/en/news/public-comment/report-comments-fake-renewal-notices-report-15may12-en.pdf>

6.2   Discussion
6.3   Next steps


Item 7: Uniformity of Reporting (10 minutes)


To help inform its consideration of the RAPWG Recommendation on Uniformity of 
Reporting, the GNSO Council requested the ICANN Compliance Department to report 
on existing systems to report and track violations and/or complaints; 
improvements made since the RAPWG Report or foreseen in the near future, and: 
identify gaps and any improvements that might be desirable but not foreseen at 
this stage.

The ICANN Compliance Team submitted its 
report<http://gnso.icann.org/issues/rap/contractual-compliance-report-reporting-uniformity-16mar12-en.pdf>
 on 18 March and presented it to the GNSO Council at its meeting on 12 April. 
ICANN Staff also provided a background presentation on the RAP WG 
Recommendation (see https://gnso.icann.org/node/30809).

The GNSO Council is now expected to consider next steps, if any.

7.1 Discussion
7.2 Next steps



Item 8: Update on the Joint Supporting Organisations/Advisory Committee on New 
gTLD Applicant Support Working Group (JAS WG) (15 minutes)
This item aims to provide the Council with a status update on the JAS WG so 
that next steps for the group can be determined.

This was discussed at the May 10, 2012 Council meeting but as Kurt was unable 
to attend, the Council felt another discussion point was needed on this 
subject. Also, a number of questions were asked by the Council during its 
previous meeting and it was felt that it would be useful to get responses from 
Kurt to them.

8.1 WG update from Staff, and answers to Council questions (Kurt Pritz)
8.2 Discussion
8.3 Next steps




Item 9: Update on the Internationalised Registration Data (IRD) Working Group 
(WG) (10 minutes)

The IRD submitted its final report to the GNSO Council and SSAC on March 3, 
2012 for review and approval.

However, SSAC has recommend some substantial changes and more work may now be 
needed by the IRD before its final report can be considered.

This agenda item is to provide an update on these latest developments in the 
IRD WG's work to the Council.

9.1 WG update from 
Staff<https://gnso.icann.org/correspondence/status-update-ird-wg-final-report-slides-10may12-en.pdf>
 (Steve Sheng)
9.2 Discussion


Item 10: UDRP Domain Locking WG (5 minutes)
As per the GNSO WG Guidelines, the Chairs of a WG need to be confirmed by the 
GNSO Council.

The Council may wish to note that Michele Neylon (Proposed Chair) and Alan 
Greenberg (Proposed Vice-Chair) were selected with unanimous support from the 
Working Group.

10.1 WG update from Staff (Marika Konings)
10.2 Council approval of proposed WG Chair and VC.



Item 11: Consumer Metrics WG (5 minutes)
The Consumer Metrics WG has prepared a draft advice document for discussion in 
Prague in order to finalise the document before sending it to the Council.


As part of that process, the WG would like to solicit the GAC's input. A letter
http://gnso.icann.org/issues/cci-draft-letter-gnso-to-gac-23may12-en.pdf
has been drafted for the Council Chair to send to the GAC Chair.

The Council must decide whether to send that letter.

11.1 WG update from Council Liaison (Rosemary Sinclair)
11.2 Council approval of sending proposed letter.


Item 12:  Any Other Business (5 minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
a. Create an Issues Report: requires an affirmative vote of more than 
one-fourth (1/4) vote of each House or majority of one House.
b. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A<http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires an 
affirmative vote of more than one-third (1/3) of each House or more than 
two-thirds (2/3) of one House.
c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO 
Supermajority.
d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative 
vote of more than one-third (1/3) of each House or more than two-thirds (2/3) 
of one House.
e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an 
affirmative vote of a GNSO Supermajority.
f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved 
under d. or e. above, the GNSO Council may approve an amendment to the Charter 
through a simple majority vote of each House.
g. Terminate a PDP: Once initiated, and prior to the publication of a Final 
Report, the GNSO Council may terminate a PDP only for significant cause, upon a 
motion that passes with a GNSO Supermajority Vote in favor of termination.
h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation.
i. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority,
j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded.
k. Modification of Approved PDP Recommendation: Prior to Final Approval by the 
ICANN Board, an Approved PDP Recommendation may be modified or amended by the 
GNSO Council with a GNSO Supermajority vote.
l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council 
members of each House, or (b) three-fourths (3/4) of one House and a majority 
of the other House."
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Thank you.
Kind regards,
Glen


Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org