[council] Proposed Agenda for the Special GNSO Council Meeting 26 March 2012 at 16:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Proposed Agenda for the Special GNSO Council Meeting 26 March 2012
http://gnso.icann.org/meetings/agenda-council-26mar12-en.htm

The Agenda posted on the Wiki page usually has the latest updates:
https://community.icann.org/display/gnsocouncilmeetings/Agenda+26+March+2012
The motions can be found on page:
https://community.icann.org/display/gnsocouncilmeetings/Motions+26+March+2012

Note that this agenda may be updated as more information becomes available so 
interested parties are encouraged to periodically check for the latest updates 
on the GNSO Council 
workspace.<https://community.icann.org/display/gnsocouncilmeetings/Home>
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting 
Times<http://www.timeanddate.com/worldclock/fixedtime.html?msg=Special+Council+Meeting&iso=20120326T16>
Coordinated Universal Time: 16:00 UTC
09:00 Los Angeles; 12:00 Washington DC; 17:00 London; 18:00 Paris; 01:00 Tokyo;
27 March 2012
05:00 Wellington
Councilors should notify the GNSO Secretariat in advance if a dial out call is 
needed.

Item 1: Administrative matters (10 minutes)
1.1  Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda

Item 2: Red Cross and Olympic Committee names

A GNSO Drafting Team is working on a charter to determine recommendations how 
to handle the protection of RC and IOC names at the top level for the current 
new gTLD application round to send to the ICANN Board. Council must now vote on 
whether to approve these recommendations.

This motion was deferred from the San José Council meeting. Due to the severe 
time constraints involved in acting on the Drafting Team's recommendations, 
this motion is being considered today as an emergency item.

https://community.icann.org/display/gnsocouncilmeetings/Motions+14+March+2012


2.1 Reading of the motion (Jeff Neuman)
2.2 Discussion
2.3 Vote




Item 3:  Any Other Business (5 minutes)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org