[council] Latest Updated GNSO Council meeting draft agenda 16 February 2012 at 15:00.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

In preparation for the GNSO Council meeting on Thursday, 16 February 2012 
please find the latest updates to the draft agenda


-       A link has been added to Marika’s presentation on the Final Issue 
Report on ‘thick’ Whois

3.1   Presentation of Final Issue 
Report<http://gnso.icann.org/correspondence/thick-whois-final-issue-report-14feb12-en.pdf>
 (Marika Konings)
http://gnso.icann.org/correspondence/thick-whois-final-issue-report-14feb12-en.pdf



-
In Item 5: JIG letter to the Board
The latest proposed joint ccNSO/GNSO letter to the Board and the adopted ccNSO 
letter to the Board have been added to the Wiki motions page

https://community.icann.org/display/gnsocouncilmeetings/Motions+16+February+2012
Edmon Chung , co-chair of the JIG will provide an update


-       Item 6: Costa Rica Weekend agenda

6.1 Update and presentation of agenda (Wolf Ulrich Knoben)
The Wiki agenda links have been added for the Saturday and the Sunday GNSO 
working sessions:
https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Session+San+Jose+Saturday+2012-03-10

https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Session+San+Jose+Sunday+2012-03-11



Please let me know if you have any questions.
Thank you.
Kind regards,

Glen
……………………………………………………………………………………
Agenda for GNSO Council Meeting – 16 February 2012
http://gnso.icann.org/meetings/agenda-council-16feb12-en.htm
Wiki agenda :
https://community.icann.org/display/gnsocouncilmeetings/Agenda+16+February+2012

Motions before Council
https://community.icann.org/display/gnsocouncilmeetings/Motions+16+February+2012
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 15:00 
UTC<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+meeting&iso=20120216T15&ah=2>
Coordinated Universal Time: 15:00 UTC
07:00 Los Angeles; 10:00 Washington DC; 15:00 London; 16:00 Paris; 00:00 Tokyo;
17 February 2012
04:00 Wellington
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u
Item 1: Administrative matters (10 minutes)
1.1  Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
·         19  January  2012 GNSO Council minutes –approved on 16 February 2012.
http://gnso.icann.org/mailing-lists/archives/council/msg12612.html
1.5. GNSO Pending Projects List
http://gnso.icann.org/meetings/pending-projects-list.pdf
·         Comments and/or questions.


Item 2: Consent agenda (5 minutes)
A consent agenda item is being added as a standard agenda item to provide for a 
simplified process to obtain Council approval on specific tasks.
• Approval of the Recommendations Report on IRTP B Rec 9 part 2 that Staff is 
proposing be sent to the Board.
Refer to the Recommendations Report:
http://gnso.icann.org/drafts/gnso-council-report-irtp-part-b-recommendation-9part2-06feb12-en.pdf
• Approval of the proposal to end the work on Whois access at this time.
• Approval of the termination of the Open Council DT.
• Approval of new calls for volunteers for the JIG.
Item 3: 'thick' Whois Final Issue Report (10 minutes)

As recommended by the IRTP Part B Working Group, the GNSO Council requested 
ICANN Staff to prepare an Issue Report on the requirement of ‘thick’ WHOIS for 
all incumbent gTLDs. The Preliminary Issue Report was published for public 
comment (see 
http://www.icann.org/en/announcements/announcement-2-21nov11-en.htm).

Staff has now submitted the Final Issue 
Report,<http://gnso.icann.org/issues/whois/final-report-thick-whois-02feb12-en.pdf>
 which includes the report of comments received and additional updates as a 
result of the comments made. The GNSO Council will now consider the Final Issue 
Report<http://gnso.icann.org/issues/whois/final-report-thick-whois-02feb12-en.pdf>
 and decide whether or not to initiate a PDP.


3.1   Presentation of Final Issues 
Report<http://gnso.icann.org/correspondence/thick-whois-final-issue-report-14feb12-en.pdf>
 (Marika Konings)
http://gnso.icann.org/correspondence/thick-whois-final-issue-report-14feb12-en.pdf

Refer to motion:
https://community.icann.org/display/gnsocouncilmeetings/Motions+16+February+2012

3.2   Reading of the motion (Stéphane Van Gelder)

3.3   Discussion

3.3   Vote


Item 4: IRTP B Rec 8 (15 minutes)
As adopted by the Council on 22 June 2011 
http://gnso.icann.org/resolutions#201106-1 the Council requested Staff to 
provide a proposal designed to ensure a technically feasible approach can be 
developed to meet the following recommendation "prior to the consideration of 
approval of the recommendation regarding the standardizing and clarifying WHOIS 
status messages regarding Registrar Lock status".
Staff submitted its recommendation on January 3, 2012
http://gnso.icann.org/mailing-lists/archives/council/msg12545.html

A motion was presented at the Jan 19, 2012 meeting, but was withdrawn to give 
Staff and Council more time to fine tune. A new motion is presented today.
Refer to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+16+February+2012

4.1 Reading of the motion (Yoav Keren).

4.2 Discussion

4.3 Vote



Item 5: JIG letter to the Board (10 minutes)

The ccNSO has not approved the joint letter the GNSO suggested sending to the 
Board on the JIG. As a way forward, the ccNSO is proposing two options:
1.    Sending their proposed letter
https://community.icann.org/display/gnsocouncilmeetings/Motions+16+February+2012
as a joint letter to the Board.
2.    If the GNSO does not approve option 1, the ccNSO will send a letter on 
its own. In that case, the GNSO must decide on what it wants to do, as we had 
approved sending a joint letter before
http://gnso.icann.org/resolutions/#201112


5.1 Update by Edmon Chung - co-chair JIG

5.2 Discussion

5.3 Next steps




Item 6: Costa Rica Weekend agenda (20 minutes)

At the Jan 19 Council meeting, it was suggested that our weekend sessions need 
to be focussed more on preparation work for the Council's week and less on 
updates. This is a discussion item on the proposed agenda.


6.1 Update and presentation of agenda (Wolf Ulrich Knoben)
https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Session+San+Jose+Saturday+2012-03-10

https://community.icann.org/display/gnsocouncilmeetings/GNSO+Working+Session+San+Jose+Sunday+2012-03-11

6.2 Agenda for GNSO Council meeting with the Board

6.3 Agenda for GNSO Council meeting with the GAC

6.4 Agenda for GNSO Council lunch with the ccNSO

6.5 Discussion


Item 7: Red Cross and Olympic Committee names (20 minutes)

A GNSO Drafting Team is working on a charter to determine how to handle the 
protection of RC and IOC names under the new gTLD program. This agenda item is 
to provide the Council with an update on that work.


7.1 Update by Jeff Neuman – Drafting Team Chair
7.2 Discussion

Item 8: GNSO liaison to the ccNSO (5 minutes)

Olga Cavalli had served as GNSO Council liaison to the ccNSO, but has now left 
the GNSO Council. Therefore the GNSO Council must now appoint a new liaison to 
the ccNSO.


8.1 Call for volunteers

8.2 Discussion



Item 9:  Any Other Business (5 minutes)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
----------------------------------------------------------------------------
Local time between October & March, Winter in the NORTHERN hemisphere
----------------------------------------------------------------------------
Reference (Coordinated Universal Time) UTC 15:00
----------------------------------------------------------------------------
California, USA 
(PST<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) 
UTC-8+0DST 07:00
New York/Washington DC, USA (EST) UTC-5+0DST 10:00
Buenos Aires, Argentina 
(ART<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) 
UTC-3+0DST 12:00
Montevideo, Uruguay 
(UYST<http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html>) 
UTC-3+1DST 13:00
London, United Kingdom (BST) UTC+0DST 15:00
Abuja,Nigeria 
(WAT<http://www.timeanddate.com/library/abbreviations/timezones/africa/wat.html>)
 UTC+1+0DST 16:00
Tunis, Tunisia (CET) UTC+1+0DST 16:00
Bonn, Germany (CET) UTC+1+0DST 16:00
Paris, France (CET) UTC+1+0DST 16:00
Ramat Hasharon, 
Israel(IST<http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html>)
 UTC+2+0DST 17:00
Karachi, Pakistan 
(PKT<http://www.timeanddate.com/library/abbreviations/timezones/asia/pkt.html> 
) UTC+5+0DST 20:00
Beijing, China 
(CST<http://www.timeanddate.com/library/abbreviations/timezones/asia/cst.html> 
) UTC+8+0DST 23:00
Tokyo, Japan 
(JST<http://www.timeanddate.com/library/abbreviations/timezones/asia/jst.html>) 
UTC+9+0DST 00:00
Wellington, New Zealand 
(NZDT<http://www.timeanddate.com/library/abbreviations/timezones/pacific/nzdt.html>
 ) UTC+12+1DST 04:00 next day
----------------------------------------------------------------------------
The DST starts/ends on last Sunday of March 2012, 2:00 or 3:00 local time (with 
exceptions)
----------------------------------------------------------------------
For other places see http://www.timeanddate.com



Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org