[council] Updated draft agenda for GNSO Council Meeting – 19 January 2012 at 11:00UTC.

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Dear Councillors,

Please find the updated draft  agenda for GNSO Council Meeting – 19 January 
2012 at 11:00UTC

The updates relate to:

Added Items:
Item 3: Update Whois Review Team (RT) (10 minutes)
Item 8: Outreach Task Force Charter (20 minutes)
Item 9: Whois Accessibility (20 minutes)

Please let me know if you have any questions.
Thank you.
Kind regards,
Glen

Draft Agenda for GNSO Council Meeting – 19 January 2012

http://gnso.icann.org/meetings/agenda-council-19jan12-en.htm
Wiki Agenda
https://community.icann.org/display/gnsocouncilmeetings/Agenda+19+January+2012

GNSO Council motions
https://community.icann.org/display/gnsocouncilmeetings/Motions+19+January+2012
This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council and updated.
http://gnso.icann.org/council/gnso-operating-procedures-16dec11-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 11:00 
UTC<http://www.timeanddate.com/worldclock/fixedtime.html?msg=GNSO+Council+Meeting&iso=20111117T20&ah=2>
Coordinated Universal Time: 11:00 UTC
03:00 Los Angeles; 06:00 Washington DC; 11:00 London; 12:00 Paris; 20:00 Tokyo;
20 January 2012
00:00 Wellington
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)
1.1  Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
·         15  December  GNSO Council minutes –approved on 3 January 2012.
http://gnso.icann.org/meetings/minutes-council-15dec11-en.htm
.

Item 2: GNSO Pending Projects List (5 minutes)
Standard agenda item looking at changes made to the GNSO's Pending Projects 
list since the previous meeting.
Refer to Pending Projects list
http://gnso.icann.org/meetings/pending-projects-list.pdf
2.1 Changes to Pending Projects List since last Council meeting (Stéphane Van 
Gelder)
• GNSO activities: 9 (9 - No change).
• Other activities:  10 (10 – No Change)
• Joint SO/AC WGs: 7 (7 - no change).
• Outstanding recommendations: 2 (2 - no change).
Item 3: Update Whois Review Team (RT) (10 minutes)

Recent events like the recent National Telecommunications and Information 
Administration (NTIA) letter
http://www.icann.org/en/correspondence/strickling-to-crocker-03jan12-en.pdf

show that Whois remains very much in the spotlight. It therefore appears useful 
for the Council to have an update from the Whois RT so that the Council has a 
clearer idea of what potential policy development it might be called to work on 
in the near future.



The Chair of the Whois RT has kindly agreed to participate in this meeting and 
provide an update.



Update from Whois RT Chair (Emily Taylor)

Discussion


Item 4: Inter-Registrar Transfer Policy Part B (IRTP B) Rec 9 part 2 (10 
minutes)
As adopted by the Council on 22 June 2011 
http://gnso.icann.org/resolutions#201106-1 the Council requested Staff to 
provide a proposal for replacing denial reason #7 by adding a new provision in 
a different section of the IRTP on when and how domains may be locked or 
unlocked, taking into account the IRTP Part B WG deliberations in relation to 
this issue (see IRTP Part B Final Report - (Recommendation #9 - part 2).
Staff submitted its recommendation on January 3, 2012
http://gnso.icann.org/mailing-lists/archives/council/msg12545.html

ICANN Staff Proposal on IRTP Part B Recommendation 
#8<http://gnso.icann.org/issues/irtp-b-8-staff-proposal-22nov11-en.pdf>
http://gnso.icann.org/issues/irtp-b-8-staff-proposal-22nov11-en.pdf
ICANN Staff Proposal on IRTP Part B Recommendation #9 part 
2<http://gnso.icann.org/issues/irtp-b-9-part-2-staff-proposal-22nov11-en.pdf> [
http://gnso.icann.org/issues/irtp-b-9-part-2-staff-proposal-22nov11-en.pdf
Council must now consider whether to approve it.
Refer to motion :
https://community.icann.org/display/gnsocouncilmeetings/Motions+19+January+2012


4.1 Reading of the motion (Mason Cole).

4.2 Discussion

4.3 Vote

Item 5: Inter-Registrar Transfer Policy Part B (IRTP B) Rec 8 (10 minutes)
As adopted by the Council on 22 June 2011 
http://gnso.icann.org/resolutions#201106-1 the Council requested Staff to 
provide a proposal designed to ensure a technically feasible approach can be 
developed to meet the following recommendation "prior to the consideration of 
approval of the recommendation regarding the standardizing and clarifying WHOIS 
status messages regarding Registrar Lock status".
Staff submitted its recommendation on January 3, 2012
http://gnso.icann.org/mailing-lists/archives/council/msg12545.html

Council must now consider whether to approve it.
Refer to motion
https://community.icann.org/display/gnsocouncilmeetings/Motions+19+January+2012

5.1 Reading of the motion (Mason Cole).

5.2 Discussion

5.3 Vote

Item 6: Cross Community Working Group  Drafting Team (CCWG DT) (10 minutes)
On January 4, 2012, the CCWG Drafting Team sent the Council Chair its final 
recommendations with regard to the GNSO's approach on Community Working Groups.

Refer to:
Draft Principles for Cross‐Community Working Groups (CWGs)
http://gnso.icann.org/drafts/draft-principles-for-cwgs-23dec11-en.pdf
Council must now consider whether to approve these recommendations.
Refer to motion
http://gnso.icann.org/mailing-lists/archives/council/msg12545.html

6.1 Reading of the motion (Jonathan Robinson).

6.2 Discussion
6.3 Vote

Item 7: Inter-Registrar Transfer Policy Part B (IRTP B) Rec 7 (10 minutes)
A resolution was passed by the Council at its Dec 15, 2011 meeting to address 
recommendation 7 of the IRTP part B WG on the requirement to lock a domain 
subject to UDRP proceedings.
Refer to Dec 15 resolution : http://gnso.icann.org/resolutions/#201112
The new GNSO PDP rules state that a group of volunteers should be convened to 
draft a WG charter, which should then be approved by the Council.
This is an information item on the state of the DT.

7.1 Update by Staff (Marika Konings).

7.2 Discussion

7.3 Next steps

Item 8: Outreach Task Force Charter (20 minutes)
As part of the GNSO improvements, the Operations Steering Committee (OSC)'s 
Constituency and Stakeholder Group Operations Work Team worked on a set of 
recommendations on a global outreach program
The Council has considered motions on this recently been no agreement has been 
found. As the original request came from the ICANN Board, the Council 
leadership feels an answer should be provided. That answer may be not to 
approve, to approve, or to determine that the Council as a body does not want 
to voice an opinion, although specific GNSO SGs and Cs are obviously still free 
to.
The Council ledareship suggests that is that this topic be discussed at the 
GNSO week-end sessions in the forthcoming ICANN International Meeting in March 
2012. To set the scene for these discussions, this agenda item is to provide 
some historical context into this topic.

8.1 Update and presentation from staff (Liz Gasster)

8.2 Discussion


Item 9: Whois Accessibility (20 minutes)

The GNSO Council resolved at its meeting on 6 October to request the Whois 
Survey Drafting Team to consider including the issue of WHOIS Access as 
recommended by the RAP WG as part of the survey it has been tasked to develop. 
The Whois Survey Drafting Team provided its response to the GNSO Council on 10 
January (see 
http://gnso.icann.org/mailing-lists/archives/council/msg12559.html) noting that 
'the WSWG determined inclusion of the RAPWG’s recommendation aligned more with 
policy and thus the WSWG considered it to be out of scope'. In addition, the 
WSWG provided the GNSO Council in its response with additional information 'so 
that it may make a better informed decision about the access recommendation'.
9.1   Response of WGWS (Wendy Seltzer, Council Liaison to WSWG

9.2    Discussion
9.3 Next steps



Item 10: Any Other Business (5 minutes)



Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 
4.4<http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf>)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
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Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org