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[council] Latest Updated Agenda for GNSO Council Meeting - 17 November 2011

  • To: GNSO Council <council@xxxxxxxxxxxxxx>
  • Subject: [council] Latest Updated Agenda for GNSO Council Meeting - 17 November 2011
  • From: Glen de Saint Géry <Glen@xxxxxxxxx>
  • Date: Thu, 17 Nov 2011 02:27:11 -0800
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  • Thread-topic: Latest Updated Agenda for GNSO Council Meeting - 17 November 2011

Dear Councillors,

Please find the updated agenda for the GNSO Council meeting today, Thursday, 17 
November at 20:00 UTC

There are  two updates :

Under Item 1
Update of Statements of Interest
Brian Winterfeldt

Under Item 9: AOB
9.1 Inter-Registrar Transfer Policy Part C (IRTPC) Working Group Co-Chairs 
approval by GNSO Council (Avri Doria and James Bladel)
Update (Marika Konings)

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Thank you.
Kind regards,


This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council.
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 20:00 
Coordinated Universal Time: 20:00 UTC
12:00 Los Angeles; 15:00 Washington DC;  20:00 London; 21:00 Paris;
18 November 2011
05:00 Tokyo; 09:00 Auckland
Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.
GNSO Council meeting audiocast
Item 1: Administrative matters (10 minutes)
1.1  Roll Call

1.2 Statement of interest updates

Lanre Ajayi

Wolfgang Kleinwâchter
Joy Liddicoat

Thomas Rickert

Brian Winterfeldt
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
·         26 October minutes – will be approved approved on 23 November 2011.
·         26 October new Council minutes – will be approved approved on 23 
November 2011.

Item 2: GNSO Pending Projects List (5 minutes)
Standard agenda item looking at changes made to the GNSO's Pending Projects 
list since the previous meeting.
Refer to Pending Projects list
2.1 Changes to Pending Projects List since last Council meeting (Stéphane Van 
• GNSO activities: 9 (9 - No change).
• Other activities:  10 (11 - Deleted: RAP, request to ICANN Compliance 
• Joint SO/AC WGs: 7 (7 - no change).
• Outstanding recommendations: 2 (2 - no change).
Item 3: Outreach Task Force Charter (20 minutes)
As part of the GNSO improvements, the Operations Steering Committee (OSC)'s 
Constituency and Stakeholder Group Operations Work Team worked on a set of 
recommendations on a global outreach program
A motion is being made to approve the resulting Outreach Task Force's charter.
This motion is deferred from the Dakar GNSO Council meeting.
Refer to motion 1
3.1 Reading of the Motion (Stéphane Van Gelder)
3.2 Discussion
3.3 Vote
Item 4: UDRP (25 minutes)
Following the drafting of an Issue Report on a possible review of the UDRP, a 
motion is before the Council to initiate a PDP on this topic and that a 
drafting team be formed to write a charter for the working group.
Refer to motion 2
4.1 Reading of the motion (Mary Wong)
4.2 Discussion
4.3 Vote
If the Council does not approve the above motion, a second motion on this issue 
has been made and will be examined by the Council.
Refer to motion 3
4.4 Reading of the motion (Jeff Neuman)
4.5 Discussion
4.6 Vote
Item 5: Dakar Board resolution on the Registrar Accreditation Agreement 
Amendments RAA (20 minutes)
At its meeting in Dakar, the Board approved a resolution on the Registrar 
Accreditation Agreement Amendments (RAA).
The resolution requests staff to prepare an issue report as a prelude to a PDP. 
This item is an update from staff on this work.
5.1 Update from Staff (Margie Milam)
5.2 Discussion
Item 6: Best Practices to address abusive domain registrations (15 minutes)
On 3 February 2011, the GNSO Council resolved to request a discussion paper on 
the creation of non-binding best practices to help registrars and registries 
address the abusive registrations of domain names in accordance with the 
Registration Abuse Policies Working Group Final Report.
The discussion paper was submitted to the Council on 28 September
During the Dakar meeting wrap-up, there were questions on whether a WG should 
be created as a result of the discussion paper and if so a DT would need to 
create the charter. Another question asked was should the paper be put out for 
public comment instead?
6.1 Update from Staff (Marika Konings)
6.2 Discussion
6.3 Next steps
Item 7: Cross-TLD registration scam and domain kiting (10 minutes)
Following the Council's request, SSAC has responded that it does not see any 
additional work it can do on this at this time 
During the Dakar meeting wrap-up, it was suggested that Council reps go back to 
their respective groups and think about possible next steps and what to do with 
data once it is available? It was also asked whether Staff look at how the 
ccTLDs address this issue?
This discussion item aims at seeing if this issue should be closed or if work 
should continue.
7.1 Update from Staff (Marika Konings)
7.2 Discussion
7.3 Next steps
Item 8: Open Council Meeting Drafting Team (10 minutes)
Following the Singapore meeting, a GNSO Drafting Team (DT) was formed to work 
on possible enhancements to the format of the GNSO Council's Open Meetings.
An update was provided to the Council on the DT's work during our Dakar Open 
Council Meeting. As some DT members have since left the Council, this 
discussion item is an opportunity for the Council to decide how to take this 
work forward.
8.1 Update from DT (John Berard)
8.2 Discussion
8.3 Next steps
Item 9. Any Other Business (5 minutes)
9.1 Inter-Registrar Transfer Policy Part C (IRTPC) Working Group Chair approval 
by GNSO Council (Avri Doria and James Bladel)
Update (Marika Konings)
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.
4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.
4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
Local time between October & March, Winter in the NORTHERN hemisphere
Reference (Coordinated Universal Time) UTC 20:00
California, USA 
UTC-8+0DST 12:00
New York/Washington DC, USA (EST) UTC-5+0DST 15:00
Buenos Aires, Argentina 
UTC-3+0DST 17:00
Montevideo, Uruguay 
UTC-3+1DST 18:00
London, United Kingdom (BST) UTC+0DST 20:00
 UTC+1+0DST 21:00
Tunis, Tunisia (CET) UTC+1+0DST 21:00
Bonn, Germany (CET) UTC+1+0DST 21:00
Paris, France (CET) UTC+1+0DST 21:00
Ramat Hasharon, 
 UTC+2+0DST 22:00
Karachi, Pakistan 
) UTC+5+0DST 01:00 next day
Beijing, China 
) UTC+8+0DST 04:00 next day
Tokyo, Japan 
UTC+9+0DST 05:00 next day
Auckland New Zealand 
 ) UTC+12+1DST 09:00 next day
The DST starts/ends on last Sunday of March 2012, 2:00 or 3:00 local time (with 
For other places see http://www.timeanddate.com

Glen de Saint Géry
GNSO Secretariat

Attachment: Agenda v5 GNSO Council Meeting 17 Nov.doc
Description: Agenda v5 GNSO Council Meeting 17 Nov.doc

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