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[council] Draft Agenda for GNSO Council Public Meeting in Dakar 26 October 2011

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  • Subject: [council] Draft Agenda for GNSO Council Public Meeting in Dakar 26 October 2011
  • From: Glen de Saint Géry <Glen@xxxxxxxxx>
  • Date: Mon, 17 Oct 2011 15:15:54 -0700
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  • Thread-topic: Draft Agenda for GNSO Council Public Meeting in Dakar 26 October 2011

Dear All,

Please find the Draft Agenda for GNSO Council Public Meeting in Dakar  26 
October  2011.
Also posted on the Wiki at:

This agenda was established according to the GNSO Council Operating Procedures 
approved 22 September 2011 for the GNSO Council.
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.
Meeting Time 14:00 

Coordinated Universal Time: 14:00 UTC - see below for local times
(07:00 Los Angeles, 10:00 Washington DC, 14:00 Dakar, 15:00 London, 16:00 
Brussels, 23:00 Tokyo

Thursday  27 October
01:00 Melbourne

Dial-in numbers will be sent individually to Council members who will be 
absent. Councilors should notify the GNSO Secretariat in advance if a dial out 
call is needed.

Refer to:

14:00- 15:00 GNSO Council Public Forum.

Presentations by Stakeholder and Constituency Group leaders.

 *    gTLD Registries Stakeholder Group - David Maher
 *   Registrar Stakeholder Group - Mason Cole
 *   Non Commercial Users Constituency (NCUC) –

·         Not-for-Profit Operational Concerns Constituency  (NPOC).
– Debbie Hughes

 *   Commercial and Business Users Constituency (BC) –
 *   Intellectual Property Constituency (IPC) –
 *   Internet Service Providers and Connectivity Providers  (ISPCP) -

Item 1: Administrative matters (10 minutes)

1.1 Roll Call

1.2 Updated statement of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:

• 6 October 
–will be approved on 24 October 2011.

Item 2: GNSO Pending Projects List (10 minutes)

Standard agenda item looking at changes made to the GNSO's Pending Projects 
list since the previous meeting.
Refer to Pending Projects list

2.1 Changes to Pending Projects List since last Council meeting (Stéphane Van 
• GNSO activities: 6(10 – PEDNR, PDP-WT, OSC, GCOT, CSG Removed, IRTP- C added)

• Other activities: 10 (9 –Thick Whois added)
• Joint SO/AC WGs: 7 (7 –RAA Removed, RC-IOC added).
• Outstanding recommendations: 2 (2– no change).

2.2 Open microphone

Item 3: Open Council Meeting Drafting Team (15 minutes)
Following the Singapore meeting, a GNSO Drafting Team was formed to work on 
possible enhancements to the format of the GNSO Council's Open Meetings. 
Today's meeting is the first since the formation of this DT.
As an introduction to the meeting, the DT would like to present some of its 
suggested enhancements and receive feedback on them.
3.1 Update from DT (Adrian Kinderis)
3.2 Discussion
3.3 Next steps
3.4 Open microphone
Item 4: Amendments to RAA (15 minutes)
In its ongoing work on the Registrar Accreditation Agreement (RAA), and more 
specifically to identify potential amendments to the RAA, the Council is 
considering a motion to approve an amended process to develop a new form of RAA 
termed "process B".

Refer to motion 1
This motion was deferred from the October 6, 2011 meeting.
4.1 Reading of the motion (Kristina Rosette)
4.2 Discussion
4.3 Vote
4.4 Open microphone

Item 5: Policy Development Process Work Team (PDP-WT) (15 minutes)
As part of the GNSO improvements, the PPSC's PDP WT has produced a final report 
on how the GNSO's policy develop process should be handled.
Refer to PDP-WT Final Report
This report has been put out for public comment and is now being presented to 
the Council for approval.
Refer to motion 2
This motion was deferred from the October 6, 2011  meeting.

5.1 Reading of the motion (Jeff Neuman)
5.2 Discussion
5.3 Vote
5.4 Open microphone
Item 6: Cross Community WG Drafting Team (15 minutes)
In order to identify exactly how the GNSO should interact with, or participate 
in, Cross Community efforts, a drafting team has been examining how to best 
conduct these joint activities.
The GNSO Council approved the team's charter on October 6. Today, the team is 
delivering its first status report.
Link to report
6.1 Update from DT (Jonathan Robinson)
6.2 Discussion
6.3 Next steps
6.4 Open microphone

Item 7: Geo regions WG (15 minutes)
The Geo Regions WG is currently drafting its final report and plans to produce 
it early next year. The GNSO Council will be able to comment the report at that 
time. A draft document is currently the subject of a public comment forum: 
This is a discussion item to update the Council on this work, and also to 
determine if the current Council reps to the WG are able to continue in this 
role. The current reps are Olga Cavalli and Zahid Jamil. As Olga will no longer 
sit on the GNSO Council after the Dakar meeting, she may wish to ask the 
Council for another rep.
7.1 Update from Staff (Rob Hoggarth)
7.2 Discussion
7.3 Rep choices
7.4 Open microphone
Item 8 Thanks to outgoing Councilors

Item 9. Any Other Business (5 minutes)


18:00  - 18:30 New Council convenes

Item 1. Seating of new Council

1.1 Roll call

1.2 Statements of interest

Item 2 Vote for GNSO Council chair

One nomination: Stéphane van Gelder

Vote by show of hands
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House (“GNSO Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that “a two-thirds vote of 
the council” demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.
Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced 
time limit, which shall be 72 hours from the meeting‟s adjournment. In 
exceptional circumstances,announced at the time of the vote, the Chair may 
reduce this time to 24 hours or extend the time to 7 calendar days, provided 
such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes 
according to these procedures and will provide reasonable means for 
transmitting and authenticating absentee ballots, which could include voting by 
telephone, e- mail, web-based interface, or other technologies as may become 
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a 
quorum for the meeting in which the vote is initiated.)
Local time between March & October, Summer in the NORTHERN hemisphere
Reference (Coordinated Universal Time) UTC 14:00
California, USA (PDT) UTC-8+1DST 07:00
Cedar Rapids, USA (CDT) UTC-6+1DST 09:00
New York/Washington DC, USA (EDT) UTC-5+1DST 10:00
Buenos Aires, Argentina UTC-3+0DST 11:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
Dakar, Senegal UTC 14:00
London, United Kingdom (BST) UTC+1DST 15:00
Tunis, Tunisia (CET)UTC+1+0DST 16:00
Darmstadt, Germany (CET) UTC+1+1DST 16:00
Paris, France (CET) UTC+1+1DST 16:00
Moscow, Russian Federation UTC+3+1DST 18:00
Karachi, Pakistan UTC+5+0DST 19:00
Beijing, China UTC+8+0DST 22:00
Tokyo, Japan UTC+9+0DST 23:00
Melbourne,/Sydney Australia (EST) UTC+10+0DST 01:00 next day
The DST starts/ends on last Sunday of October 2011, 2:00 or 3:00 local time 
(with exceptions)
For other places see http://www.timeanddate.com

Glen de Saint Géry
GNSO Secretariat

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