[council] GNSO Council meeting Agenda 7 April 2011

[Glen de Saint Géry <Glen@xxxxxxxxx>]

Agenda for GNSO Council Meeting 7 April 2011.
http://gnso.icann.org/meetings/agenda-council-07apr11-en.htm

Please note that the Wiki agenda will have the latest updates.

Wiki agenda
https://community.icann.org/display/gnsocouncilmeetings/Agenda+7+April+2011

This agenda was established according to the GNSO Council Operating Procedures 
approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is provided in 
Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee voting 
procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 20:00 UTC

Coordinated Universal Time:20:00 UTC - see below for local times
(13:00 Los Angeles, 16:00 Washington DC, 21:00 London, 22:00 Brussels,

Friday 8 April
05:00 Tokyo; 06:00 Melbourne

Dial-in numbers will be sent individually to Council members. Councilors should 
notify the GNSO Secretariat in advance if a dial out call is needed.

GNSO Council meeting audiocast

http://stream.icann.org:8000/gnso.m3u

Item 1: Administrative matters (10 minutes)

1.1 Roll call of Council members and polling for Disclosures of Interest

* Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
Councilors regarding "any direct or indirect interests that may affect a 
Relevant Party's judgment on an issue that is under review, consideration, or 
discussion" in this meeting.
Here is the definition provided in the procedures:

"Disclosure of Interest: Relevant to a specific issue at a specific time. A 
written statement made by a Relevant Party of direct and indirect interests 
that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
non-tangible benefit such as publicity, political or academic visibility) and 
may affect, or be perceived to affect, the Relevant Party's judgment on a 
specific issue."

The main issues for this meeting are:

 *   GNSO Project Decision Making
 *   GNSO Improvements
 *   Registration Abuse Policies
 *   Whois
 *   IDN's

1.2 Update any statements of interest

Jonathan Robinson
http://gnso.icann.org/council/soi/robinson-soi-25mar11-en.htm

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:
* 16 March 2011 Council minutes - scheduled for approval on 9 April 2011

Item 2: Pending Projects - GNSO Toolkit of services (15 minutes)

Update on this work: the "toolkit" refers to a list of basic services approved 
by the GNSO Council 17 Dec 2009 that will be made available to eligible GNSO 
organizations. Implementation proposals have been discussed and feedback 
requested by Feb 15, 2011.
Refer to GNSO Pending Projects list:L 
http://gnso.icann.org/meetings/pending-projects-list.pdf

2. 1 Update on work, indication of proposed next steps - Rob Hoggarth, ICANN 
Staff
2. 2 Discussion
2. 3 Next steps

Item 3: WHOIS studies (20 minutes)

Refer to motion 1, deferred from previous meeting.
https://community.icann.org/display/gnsocouncilmeetings/Motions+7+April+2011

3.1 Discussion
3.2 Vote

3.3 Update on Whois Requirements (Liz Gasster)

Item 4: Registrar Accreditation Agreement (RAA) (20 minutes)

Refer to motion 2 , deferred from previous meeting.
https://community.icann.org/display/gnsocouncilmeetings/Motions+7+April+2011


4.1 Discussion
4.2 Vote

Item 5: Standing Committee on Improvement Implementation (SC-DT) (15 minutes)

The GNSO Improvements Standing Committee Drafting Team is presenting its 
charter for the Council approval.
Refer to motion 3
https://community.icann.org/display/gnsocouncilmeetings/Motions+7+April+2011

5.1 Discussion
5.2 Vote

Item 6: Joint ccNSO-GNSO IDN Working Group Final Report on Single Character IDN 
TLDs (JIG) (15 minutes)

The Joint ccNSO-GNSO IDN Working Group is tasked with identifying IDN issues of 
common interest to the ccTLD and gTLD communities and proposing methodology to 
resolve them.
It is presenting its report on single character IDNs for the Council approval.

Refer to: Joint ccNSO-GNSO IDN Working Group Final Report on Single Character 
IDN TLDs (JIG)
http://gnso.icann.org/drafts/jig-final-report-30mar11-en.pdf 
<http://gnso.icann.org/drafts/jig-final-report-30mar11-en.pdf%20>

Refer to motion 4
https://community.icann.org/display/gnsocouncilmeetings/Motions+7+April+2011

6.1 Discussion
6.2 Vote

Item 7: GNSO Working Group Guidelines (10 minutes)

Information Item.
http://gnso.icann.org/council/annex-1-gnso-wg-guidelines-07apr11-en.pdf.

Refer to motion 4 from March 16 meeting
https://st.icann.org/gnso-council/index.cgi?16_march_motions

and in particular the following resolve clauses:

RESOLVED that the GNSO Council adopts the GNSO Working Group Guidelines as 
proposed by the PPSC include link and instructs ICANN staff to incorporate the 
GNSO Working Group Guidelines into a new version of the GNSO Operating 
Procedures (GOP), which becomes effective immediately upon adoption.
RESOLVED, that each Working Group formed after the date of this resolution 
shall utilize the GNSO Working Group Guidelines.
RESOLVED, to the extent practical and feasible, each existing Working Group 
shall incorporate these Working Group Guidelines into their activities.
RESOLVED FURTHER, that the GNSO Council hereby expresses its gratitude and 
appreciation to the WG-WT and PPSC for their dedication, commitment, and 
thoughtful recommendations.

7.1 Update from Staff on when the new version of the Operating Procedures will 
be ready. (Marika Konings)

7.2 Instruct Staff to inform all current GNSO WGs of the adoption of the new 
guidelines so that they can incorporate them (see 3rd resolve clause above).

7.3 As per resolved further clause above, the Council thanks the WG and 
declares that it is now closed. Instruct Staff to remove the PPSC WG-WT from 
the Pending Projects list.

7.4 Discussion

Item 8: Revision to GNSO Council Operating Procedures Section 5.0: Statements 
of Interest (10 minutes)

OSC Proposed Revision to Section 5.0:
http://gnso.icann.org/drafts/gnso-operating-procedures-revisions-23feb11-en.pdf
Refer to: resolution 24 February meeting:
https://st.icann.org/gnso-council/index.cgi?24_february_motions

See public comments received (http://www.icann.org/en/public-comment/#gnso-5) 
as well as summary & analysis provided by staff

Refer to Council discussion during Feb 24 meeting.
http://gnso.icann.org/meetings/minutes-council-03feb11-en.htm

Refer to motion 5
https://community.icann.org/display/gnsocouncilmeetings/Motions+7+April+2011

8.1 Summary of revisions to Section 5.0 (Julie Hedlund)

8.2 Discussion

8.3 Vote

Item 9. Any Other Business (5 minutes)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House ("GNSO Supermajority");
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
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Please let me know if you have any questions.

Thank you.

Kind regards,



Glen



Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org