[council] Reminder: GNSO Council Public Meeting - Cartagena 8 December 14:00 COT, 19:00 UTC

[Glen de Saint Géry <Glen@xxxxxxxxx>]

GNSO Council Public Meeting - Cartagena

8 December 2010, 14:00 COT (19:00 UTC)

Reference to ICANN Schedule
http://cartagena39.icann.org/node/15379

Proposed Agenda for the GNSO Council Public Meeting in Cartagena, 8 December 
2010.

Note that this agenda may be updated as more information becomes available so 
interested parties are encouraged to periodically check for the latest updates 
on the GNSO Council Workspace at
https://st.icann.org/gnso-council/index.cgi?proposed_agenda_8_december_2010

As can be seen below, in addition to the Open Microphone at the end of the 
agenda, as possible throughout the meeting time will be allowed for audience 
participation. Please be aware that audience opportunities to comment will 
depend on available time.

Meeting Times

Coordinated Universal Time:19:00 UTC - see below for local times
(11:00 Los Angeles,14:00 Cartagena 14:00 Washington DC, 19:00 London, 20:00 
Brussels

9 December 2010
00:00 Karachi, 04:00 Tokyo, 06:00 Melbourne

This agenda was established according to the GNSO Council Operating Procedures 
approved 5 August 2010 for the GNSO Council.
http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf

For convenience:

 *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided 
in Appendix 1 at the end of this agenda.
 *   An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.
(Insert links to meeting audio-cast and Adobe connect as applicable.)

1. Administrative Matters (10 minutes)

a. Roll call of Council members, noting alternates and proxies (Glen)
b. Polling for Disclosures of Interest

i. Per the GNSO Operating Procedures, Section 5.4, we are required to poll 
Councilors regarding "any direct or indirect interests that may affect a 
Relevant Party's judgment on an issue that is under review, consideration, or 
discussion" in this meeting.

ii. Here is the definition provided in the procedures: "Disclosure of Interest: 
Relevant to a specific issue at a specific time. A written statement made by a 
Relevant Party of direct and indirect interests that may be commercial (e.g. 
monetary payment) or non-commercial (e.g. non-tangible benefit such as 
publicity, political or academic visibility) and may affect, or be perceived to 
affect, the Relevant Party's judgment on a specific issue."

iii. The main issues for this meeting are:

* GNSO Project Decision Making
* Elections of Council Chair & Vice Chairs
* New gTLD Applicant Guidebook
* Joint New gTLD Applicant Support Recommendations
* Final Report on Proposals for Improvements to the Registrar Accreditation 
Agreement
* Joint IDN Working Group Recommendations re. New Top Level Domains
* Recommendations re. Registration Abuse Policies
* Joint DNS Security and Stability Analysis Working Group Charter
* Whois & Internationalized Registration Data
* GNSO Improvements

c. Update any statements of interest

Olga Cavalli
http://gnso.icann.org/council/soi/cavalli-soi-28nov10-en.htm
Adrian Kinderis
http://gnso.icann.org/council/soi/kinderis-soi-04dec10-en.htm

d. Review/amend agenda
e. Note the status of minutes for the previous Council meeting per the GNSO 
Operating Procedures:

i. 18 November 2010 meeting minutes:
http://gnso.icann.org/mailing-lists/archives/council/msg10104.html
ii. Scheduled for approval on 3 December 2010

2. GNSO Project Decision Making (15 Minutes)

a. Overview of weekend working session (Olga Cavalli)

b. Next steps

3. Elections of Council Chair & Vice Chairs (25 minutes)

a. Results of vice chair elections by houses (Glen de Saint Géry)

i. Non- contracted Party House
ii. Contracted Party House - Jeff Neuman

b. Chair election

i. Results (Glen de Saint Géry)

ii. Next steps

 *   If the leading candidate in the second ballot did not receive at least 60% 
of the votes of each house, then a new nominating period will be initiated no 
sooner than 30 days.

c. Assignment of Nominating Committee Appointees (NCAs)

i. Non-Contracted Party House: Olga Cavalli
ii. Contracted Party House: Andrei Kolesnikov
iii. Non-voting position: Carlos Dionisio Aguirre

d. Election procedures

i. Comments from Councilors
ii. Status of OSC review of procedures

* Need to define the chair and vice chair terms in the GNSO Operating Procedures
* Note that the OSC charter ends in Cartagena pending the results of motions in 
agenda item 10 below.

iii. Audience input

4. New gTLD Applicant Guidebook (25 minutes)

a. Joint Applicant Support Working Group (JAS WG)

i. Refer to JAS WG recommendations:
http://www.icann.org/en/announcements/announcement-11nov10-en.htm

ii. Refer to Motion to Extend the WG as amended and deferred in the 18 November 
Council meeting:
https://st.icann.org/gnso-council/index.cgi?8_december_motions

iii. Reading of the motion (Bill Drake)

iv. Discussion

* Council
* Audience

v. Vote (Note that absentee voting will not be allowed.

b. Vertical Integration Policy Development Working Group (VI PDP WG)

i. Refer to VI PDP WG Interim Report:
http://gnso.icann.org/issues/vertical-integration/vi-interim-report-phase-i-09nov10-en.pdf

ii. Refer to motion deferred from 18 November Council meeting:
https://st.icann.org/gnso-council/index.cgi?8_december_motions

* Reading of the motion (Stéphane Van Gelder)
* Discussion

- Council
- Audience

* Vote (Note that absentee voting does not apply.)

c. Recommendation 6 Community Working Group (Rec6 CWG) Report

i. Status of Rec6 CWG recommendations in the latest version of the New gTLD 
Guidebook (Margie Milam)
ii.. Refer to motion:
https://st.icann.org/gnso-council/index.cgi?8_december_motions

* Reading of the motion (Mary Wong)
* Discussion

- Council
- Audience

* Vote (Note that absentee voting does not apply.)



5. Joint IDN Working Group (JIG) Recommendations re. New Top Level Domains (15 
minutes)

a. Refer to JIG working space:
http://ccnso.icann.org/workinggroups/jiwg.htm

b. JIG WG Status Report (Edmon Chung)
http://ccnso.icann.org/workinggroups/jig-draft-final-report-22nov10-en.pdf

c. Next steps
d. Discussion

* Council
* Audience

6. Final Report on Proposals for Improvements to the Registrar Accreditation 
Agreement (20 minutes)

a. Refer to public comment site posted on 22 November with comments due by 21 
January: Proposed Changes to Enhance ICANN's Registrar Accreditation Evaluation 
Process at
http://www.icann.org/en/announcements/announcement-2-22nov10-en.htm.

b. Overview (Margie Milam)
http://gnso.icann.org/correspondence/final-report-raa-improvements-28oct10-en.pdf

i. Weekend GNSO working session
ii. Current status
iii. Next steps

c. Refer to motion:
https://st.icann.org/gnso-council/index.cgi?8_december_motions

i. Reading of the motion (Kristina Rosette)
ii. Discussion

* Council
* Audience

iii. Vote (Note that absentee voting does not apply.)

7. Recommendations re. Registration Abuse Policies (RAP) (25 minutes)

a. Refer to Letter from the RAP Implementation Drafting Team (IDT):
http://gnso.icann.org/correspondence/rap-idt-to-gnso-council-15nov10-en.pdf

b. Thanks to the RAP IDT members and co-chairs Mikey O'Connor & Greg Aaron.
c. Brief overview of weekend GNSO working session (Marika)
d. Discussion questions

i. How and when should the GNSO handle RAP IDT recommendations that:

* Had unanimous consensus?
* Were identified as low hanging fruit?
* Did not have unanimous consensus?

ii. Should we develop an overall action plan in response to the RAP IDT 
proposed approach?

e. Discussion

* Council
* Audience

f. Next steps?

8. Joint DNS Security and Stability Analysis Working Group Charter (20 minutes)

a. Refer to draft charter:
http://ccnso.icann.org/workinggroups/dssa-draft-charter-12nov10-en.pdf

b. Overview of draft charter (Julie Hedlund)
c. Refer to motion:
https://st.icann.org/gnso-council/index.cgi?8_december_motions

i. Reading of the motion (Chuck Gomes)
ii. Discussion

* Council
* Audience

iii. Vote (Note that absentee voting does not apply.)

d. Next steps

9. Whois & Internationalized Registration Data (20 minutes)

a. Whois Studies

i. Status Report (Liz Gasster)
ii. Council Discussion

b. Internationalized Registration Data Working Group

i. Refer to WG work space:
https://st.icann.org/int-reg-data-wg/index.cgi?internationalized_registration_data_working_group

ii. Status Report (Edmon Chung or Steve Sheng)
iii. Council Discussion

c. Audience Input

10. GNSO Improvements (25 minutes)

a. Operations Steering Committee Report (Philip Sheppard)
b. Policy Process Steering Committee Report (Jeff Neuman)
c. Staff Report (Rob Hoggarth)

i. Constituency & Stakeholder Group Charters
ii. GNSO Website
iii. Toolkit of Services for Constituencies & SGs
iv. Other?

d. Pending new constituency presentations

i. Cybercafe Ecosystem Constituency
ii. Not-for-Profit Organizations Constituency

e. Discussion

* Council
* Audience

f. Refer to motion to extend PPSC & OSC charters:
https://st.icann.org/gnso-council/index.cgi?8_december_motions


i. Reading of the motion (Chuck Gomes)
ii. Council Discussion
iii. Vote (Note that absentee voting does not apply.)

g. Refer to motion to end the PPSC & OSC:
https://st.icann.org/gnso-council/index.cgi?8_december_motions

i. Reading of the motion (Wendy Seltzer)
ii. Council Discussion
iii. Vote (Note that absentee voting does not apply.)

d. Discussion

* Council
* Audience

11. Recognition & thanks for outgoing Councilors (10 minutes)

a. Non-Contracted Party House

i. Commercial Stakeholder Group

* Mike Rodenbaugh (Commercial Business Users Constituency)

b. Contracted Party House

i. Nominating Committee Appointee



* Terry Davis

ii. Registries Stakeholder Group

* Edmon Chung
* Caroline Greer
* Chuck Gomes

12. Recognition & thanks for ICANN Staff support in 2010 (10 minutes)

a. Administrative Support

* Glen de Saint Géry
* Gisella Gruber-White

b. Direct GNSO Policy Support

* David Olive
* Liz Gasster
* Rob Hoggarth
* Marika Konings
* Karla Valente
* Julie Hedlund
* Margie Milam
* Denise Michel
* Steve Sheng
* Ken Bour

c. Dozens of other staff members from the ICANN executive team to liaisons to 
other SO and AC support personnel have also provided support to the GNSO.

13. Welcome to New Councilors (5 minutes)

a. Non-Contracted Party House

ii. Commercial Stakeholder Group

* John Berard (Commercial Business Users Constituency)

b. Contracted Party House

iii. Nominating Committee Appointee

* Carlos Dionisio Aguirre

iv. Registries Stakeholder Group

* Ching Chiao
* Jeff Neuman
* TBD

14. Other Business (5 minutes)

15. Open Microphone (15 minutes)

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO 
Operating Procedures, the default threshold to pass a GNSO Council motion or 
other voting action requires a simple majority vote of each House. The voting 
thresholds described below shall apply to the following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than 25% vote 
of each House or majority of one House;
2. Initiate a Policy Development Process ("PDP") Within Scope (as described in 
Annex A): requires an affirmative vote of more than 33% of each House or more 
than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 
75% of one House and a majority of the other House ("GNSO Supermajority");
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an 
affirmative vote of a majority of each House and further requires that one GNSO 
Council member representative of at least 3 of the 4 Stakeholder Groups 
supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting 
Parties: where an ICANN contract provision specifies that "a two-thirds vote of 
the council" demonstrates the presence of a consensus, the GNSO Supermajority 
vote threshold will have to be met or exceeded with respect to any contracting 
party affected by such contract provision.

Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

Members that are absent from a meeting at the time of a vote on the following 
items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.

The GNSO Secretariat will provide reasonable means for transmitting and 
authenticating absentee ballots, which could include voting by telephone, e- 
mail, or web-based interface. Absentee ballots must be submitted within 72 
hours following the start of the meeting in which a vote is initiated, except 
that, in exceptional circumstances announced at the time of the vote, the Chair 
may reduce this time to 24 hours or extend the time to 7 days. There must be a 
quorum for the meeting in which the vote is initiated.
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Local time between October and March, Winter in the NORTHERN hemisphere
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Reference (Coordinated Universal Time) UTC 19:00
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California, USA (PST) UTC-8+0DST 11:00
Cartagena, Columbia (COT) UTC-5+0DST 14:00
New York/Washington DC, USA (EST) UTC-5+0DST 14:00
Buenos Aires, Argentina (ART) UTC-3+0DST 16:00
Rio de Janeiro/Sao Paulo Brazil (BRST) UTC-2+1DST 17:00
Dublin, Ireland (GMT) UTC+0DST 19:00
London, United Kingdom (BST) UTC+0DST 19:00
Darmstadt, Germany (CET) UTC+1+0DST 20:00
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Glen de Saint Géry

GNSO Secretariat

gnso.secretariat@xxxxxxxxxxxxxx

http://gnso.icann.org